LIST OF YEAR-END REPORTS AND THEIR DISTRIBUTION - 7951
7951 Illustration lists the required year-end financial reports, their distribution, and applicable State Administrative Manual references.
Agencies/Departments shall submit one certification letter per fund. Each certification letter must have an original or electronic signature of authorization that complies with the regulations for electronic signature and include the certification statement shown below:
I certify (or declare) under penalty of perjury that the attached reports are true, accurate, and complete and were prepared following the applicable laws, regulations, policies, procedures, and instructions. I have not violated any of the provisions of Article 4, Chapter 1, Division 4, Title 1, Government Code (commencing with Section 1090) and Article 2, Chapter 1, Part 3, Division 3, Title 2, Government Code (commencing with Section 13030).
Subscribed and executed this ___day of ________, 20___ at ___________, California.
______________________
Signature of Officer
______________________
Name and Title of Officer
Agencies/Departments will retain the original copies of documents submitted electronically. The certification letter must include:
a. Date
b. Agency/Department name and organization number
c. Agency/Department mailing address and the names and e-mail addresses of the agency/department Director and Chief of Accounting
d. Fund name and number
e. A list of the reports submitted. If there is nothing to report, note this on the certification letter as “no activity to report”
f. Contact person’s name, phone number, and e-mail address
g. Certification statement signed by the officer responsible for fiscal administration
7951 Illustration: List of Required Year-End Financial Reports