ACCOUNTS AND LEGACY GENERAL LEDGER ACCOUNTS - 7601

(New: 10/2020)

Overview

The Uniform Codes Manual (UCM) contains the state’s uniform codes and structures that provide the level of detail and the framework for budgeting, recording, and reporting financial transactions for the state. Every agency, department, commission, and board within the state government is required to use the statewide uniform codes when preparing and reporting budgeted and actual data. The statewide uniform codes, also known as the statewide uniform chart of accounts, provide details for the following segments: organization/business units, general ledger accounts, program, appropriation, and funds. This chapter will discuss the uniform codes for the general ledger accounts.

 

Classification of Accounts and Legacy Codes

With the implementation of the Financial Information System for California (FI$Cal), the state redesigned its legacy general ledger account codes by merging the General Ledger codes, Object of Expenditure codes, and Receipt codes into a single general ledger account code segment.

 

The Level 1 account is the first digit that categorizes whether the account is an asset, liability, fund balance, revenue, expense, transfer, or statistical account. The Level 2 account is the first two digits that classify a current, noncurrent, or fund balance account.

 

The Level 1 account in the legacy code is four digits that end with two zeros.

 

The tables below summarize the basic classification of accounts and legacy codes.

 

Account	Account Category
1	Asset
2	Liability
3	Fund Balance
4	Revenues
5	Expenses
6	Transfers
7,8	Reserved for Future Use
9	Statewide Statistical Accounts

 

Legacy Account	Legacy Account Category
1100	Current Assets
2000	Noncurrent Assets
3000	Current Liabilities
4000	Noncurrent Liabilities
5000	Fund Equity
8000	Sources of Financial Resources
9000	Uses of Financial Resources
9800	Other Financing Sources/Uses

 

Usage of Accounts and Legacy Codes          

FI$Cal is the state’s integrated financial and administrative information technology system that supports accounting, budgeting, cash management, and procurement functions. Due to the FI$Cal project’s phased implementation approach, agencies/departments using FI$Cal and agencies/departments deferred/exempt from using FI$Cal will use a combination of both the accounts and the legacy codes in their accounting, reporting, and budgeting functions. The accounts and the legacy codes will be used for statewide and departmental functions as follows:

 

• Statewide budgeting in Hyperion–Accounts
• Agency/department accounting in PeopleSoft–Accounts
• Agency/department year-end reporting to SCO–Legacy codes
• Deferred/Exempt department accounting/year-end reporting to SCO–Legacy codes
• Statewide accounting and reporting at SCO-Legacy codes

All agencies/departments will use the accounts required for its particular fund(s), fund type(s), and financial operations. The UCM provides a listing of the accounts and legacy general ledger accounts, including the basic attributes, such as the account level, account number, and the account description.