ACQUIRING MODULAR SYSTEMS FURNITURE - 1321.17
(Acquiring Modular Systems Furniture Content moved to 1313.23)
The process for obtaining a DGS exemption is:
- The requesting department sends a written exemption request to the DGS project manager. This request must:
a. be addressed to the DGS Director;
b. include a compelling argument for the exemption; and
c. be signed by the requesting department’s director or his/her designee.
The request will be part of the complete package forwarded to the DGS Director for final determination.
The requesting department, with assistance from the DGS project manager, determines the cost of the MSF by requesting a Cost Comparison Estimate (CCE) from both CALPIA and the DGS Master Contract Vendor (Vendor). A description of the information that must be provided to CALPIA and the Vendor can be found at: https://www.dgs.ca.gov/-/media/Divisions/RESD/Publications/AMB/MM15-05/Cost-Comparison-Estimate-Worksheet-v1C.pdf
2. The project information referenced above is concurrently submitted to both CALPIA and the Vendor via electronic mail (email).
Within two weeks of the request, and based on the project information provided by the requesting department, CALPIA and the Vendor will each submit a MSF CCE package (for evaluation purposes only) to both the requesting agency and to the DGS project manager. The specific information that must be provided by CALPIA and the Vendor in the CCE package can be found at: https://www.dgs.ca.gov/-/media/Divisions/RESD/Publications/AMB/MM15-05/Cost-Comparison-Estimate-Worksheet-v1C.pdf
3. The MSF CCE package shall be final upon receipt by the requesting department. No subsequent modifications or adjustments to the MSF CCE will be accepted. The unit pricing and discounted rate in the MSF CCE shall be effective for the duration of the designated project. The DGS project manager will assist the requesting department in evaluating the CCE package for procedural compliance.
4. After review by the requesting department and the DGS project manager, the two completed CCE packages will be forwarded to the DGS Director or his/her designee, along with the written exemption request from the requesting department, to determine the disposition of the exemption request.
5. The DGS Director’s decision will be sent to each MSF provider and the requesting department within two weeks of the submittal to DGS Director, unless otherwise instructed by DGS.
** See Management Memo 15-05 for additional information **