ENTRY NO. A–8R, SEMI-REVERSE ENTRY A-8 - 10609

(Revised: 06/2023)

Purpose: To semi-reverse Entry No. A-8 as of July 1 so agencies/departments may record expenditures from continuing appropriations in the same manner as other current expenditures and post expenditures from appropriations no longer available for encumbrance to the Prior Year Appropriation Adjustments accounts when the amount paid differs from the amount accrued as of June 30. 

 

References: SAM Section 10608

 

Semi-Reverse Entry No. A-8 – Accounts Payable Accrual

Debit/ Credit	Account	Legacy Account	Account Description	Note
Debit	2000xxx	3010	Accounts Payable	a
Credit	5xxxxxx	9000	Appropriation Expenditures	b
Credit	5802000	9893	Prior Year Appropriation Adjustments	c

 

Reverse Entry No. A-8 - Encumbrance Liquidation

Debit/ Credit	Account	Legacy Account	Account Description	Note
Debit	Not used	6150	Encumbrances	d
Credit	Not used	5350	Reserve for Encumbrances	d

 

Note:

1. Amount credited to Accounts Payable in Entry No. A–8.
2. Expenditures accrued in Entry No. A–8 applicable to continuing appropriations still available for encumbrance in the new fiscal year.
3. Expenditures accrued in Entry No. A–8 applicable to appropriations no longer available for encumbrance in the new fiscal year but not yet reverted.
4. Expenditures accrued in Entry No. A–8 applicable to continuing appropriations still available for encumbrance in the new fiscal year, plus the adjustment amount of any other encumbrances applicable to those appropriations that were liquidated in Entry No. A–8 but are valid encumbrances of the new fiscal year.

For agencies/departments using FI$Cal, the Commitment Control ledger records encumbrances established by purchase orders within the Purchasing module or from allocated encumbrance journals in the General Ledger module.