ENTRY NO. A-1, RECORD UNDEPOSITED RECEIPTS - 10600

(Revised: 06/2023)

Purpose: To record undeposited receipts as of June 30. This entry is reversed in the new fiscal year.

 

During the fiscal year Account No. 1101000 (Legacy Account No. 1110), General Cash, shows the amount of cash collected and deposited, or to be deposited, in the general checking account for remittance to a fund in the State Treasury. For year-end reporting purposes, agencies/departments will reduce the balance of the General Cash account to the cash (including deposits in transit) in the agency/department’s centralized State Treasury account with the State Treasurer.

 

Agencies/Departments will analyze the General Cash Receipts Register to determine the amount of General Cash received by June 30 but not deposited as of that date.

 

References: SAM Sections 7813 and 10405

 

Reclass Undeposited Receipts Recorded as General Cash

Debit/ Credit	Account	Legacy Account	Account Description	Note
Debit	1100000	1190	Cash on Hand	a
Credit	1101000	1110	General Cash	b

 

Note:

1. Cash received by June 30 but not yet deposited.
2. Cash recorded as General Cash as of June 30 but not yet deposited.

Record Undeposited Receipts Not Recorded as General Cash

Debit/ Credit	Account	Legacy Account	Account Description	Note
Debit	1100000	1190	Cash on Hand	a
Credit	12xxxxx	1300	Accounts Receivable	b
Credit	2050000	3410	Revenue Collected in Advance	c
Credit	2052000	3420	Reimbursements Collected in Advance	d
Credit	20901xx	3730	Uncleared Collections	e
Credit	4xxxxxx	8000	Revenue	f
Credit	48xxxxx	8100	Reimbursements	g
Credit	5xxxxxx	9000	Appropriation Expenditures	h

 

Note:

1. Cash received by June 30 but not yet deposited.
2. Accounts receivable received by June 30 but not yet deposited.
3. Unearned revenue received as of June 30 but not yet deposited.
4. Unearned reimbursements received as of June 30 but not yet deposited.
5. Uncleared Collections received by June 30 but not yet deposited.
6. Revenue received as of June 30 but not yet deposited.
7. Reimbursements received as of June 30 but not yet deposited.
8. Abatements received as of June 30 but not yet deposited.