ENTRY NO. 19 CAPITAL OUTLAY PROJECT COMPLETED BY A CONSTRUCTION AGENCY/DEPARTMENT - 10519

(Revised: 12/2021)

Purpose: To record the complete reduction of the prepayment transfer and return any unexpended balance in the project prepayment to the originating appropriation.

 

References: SAM section 6868 and 10537.

 

Record Reduction of Prepayment Amount

Debit/ Credit	Account	Legacy Account	Account Description	Note
Debit	3500000	5330	Reserve for Prepaid Items	a
Credit	1309200	1730	Prepayments to Other Funds or Appropriations	b

Note:

1. Amount of transfer remaining.
2. Amount of prepayment remaining unexpended.

See SAM section 10537 to reclassify Work in Progress capital assets.

Record Return of Any Unexpended Prepayments

Debit/ Credit	Account	Legacy Account	Account Description	Note
Debit	1104000	1140	Cash in State Treasury	a
Credit	5xxxxxx	9000	Appropriation Expenditures	b
Credit	5901000	9891	Refunds to Reverted Appropriations	c
Credit	5802000	9893	Prior Year Appropriation Adjustments	d

Note:

1. Amount of prepayments unexpended and now returned.
2. Amount of prepayments unexpended that is applicable to an appropriation still available for encumbrance.
3. Amount of prepayments unexpended that is applicable to an appropriation that has reverted.
4. Amount of prepayments unexpended that is applicable to an appropriation no longer available for encumbrance but not yet reverted.