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FREIGHT DISTRIBUTION COST ANALYSIS—REPLACEMENT OR REPAIRS ($500 OR MORE) OF VEHICLES USED FOR FREIGHT HAULING

Chapter: 3800

Section: 3815

If you want to buy parts or repair a State-owned freight vehicle you have to first get DGS approval if you want to spend more than $500. You must fill out a Purchase Estimate form, STD. 66, and send it to the DGS Transportation Management Unit. See (3800) A–2, in the Appendix. The Unit will re ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3815
EMPLOYEE CONTRACTED SHIPMENTS

Chapter: 3800

Section: 3822

When authorized by Part I of Moving Service Authorization, STD. 255, employees may contract with any household goods carrier. You must pay the carrier directly and submit a claim for reimbursement on a Travel Expense Claim, STD. 262. Your claim must be supported by legible copies of the carrier ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3822
REQUESTS TO EXCEED MAXIMUM WEIGHT LIMITS

Chapter: 3800

Section: 3823

The Director of the Department of Personnel Administration (DPA) is authorized to grant exceptions to the 11,000 pound weight limit on moving household goods. If you want to get this exception granted, your agency must send a request to the DPA before the move. Submit your request to the Department ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3823
CLAIMS AGAINST FREIGHT CARRIERS FOR LOSS OR DAMAGE TO SHIPMENTS

Chapter: 3800

Section: 3862

Use the following instructions for filing a claim against a carrier for loss or damage to shipments in transit: Departments are granted authorization to refrain from collecting accounts receivables of $500 or less, provided that: Attempts to collect are in accordance with SAM section 8776.6. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3862
EMPLOYEE RESPONSIBILITIES REGARDING RELOCATION

Chapter: 3800

Section: 3832

It is the employee's responsibility to examine housing availability at the new location. Represented employees must keep lodging receipts. Otherwise, you will be reimbursed at the non-commercial per diem rate. Lodging receipts are not required for nonrepresented employees. You may claim the approp ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3832
TERMS AND DEFINITIONS

Chapter: 3800

Section: 3801

CCR. California Code of Regulations. Commercial Carrier. A shipping company that transports freight for profit. Consignee. The person or party who accepts a shipment or delivery. Consignor. The person or party who tenders a shipment for delivery. Delivered Cost. The total cost o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3801
AGENCY RESPONSIBILITY

Chapter: 3800

Section: 3806

Your agency must perform all traffic management activities that are not performed by the DGS Transportation Management Unit. You must stay within the policies of the SAM and follow the guidance furnished by the Transportation Management Unit. Except for designated exceptions, you must also: Give ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3806
GENERAL POLICY

Chapter: 3800

Section: 3800

Government Code Sections 14920 through 14922 define the purposes and duties of Transportation Management. These Government Code Sections give the Department of General Services (DGS) the authority to set and enforce statewide traffic management policy and regulations. All State agencies must follow ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3800
CONCEALED DAMAGE OR LOSS

Chapter: 3800

Section: 3868

There are often disputes about who is responsible for concealed damage or loss of shipments. However, this type of claim is just as valid as any other type. If part of the shipment is missing, you must prove that the missing goods were actually shipped and then were not delivered. If goods were dama ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3868
EXEMPTION FROM APPROVAL

Chapter: 3800

Section: 3852

DGS Transportation Management Unit approval of freight bills is not required for any of the following situations: The amount of the freight bill is $500 or less. Services performed under a contract, pursuant to the requirements of SAM Section 1200 et seq., specifying the exact rates to be applie ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3852
USE OF STRAIGHT BILL OF LADING, STD. 254

Chapter: 3800

Section: 3840

When shipping anything, except for intra-agency and interagency mail, use the Straight Bill of Lading, STD. 254, to document the shipment. See (3800) A–3 in the Appendix. STD. 254 must be used no matter if the material is shipped by proprietary vehicle or by a for-hire carrier. Only the "Data ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3840
STD 254

Chapter: 3800

Section: A-3

State of California Bill of Lading

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/A-3
HAZARDOUS MATERIALS SHIPMENTS

Chapter: 3800

Section: 3845

If you ship hazardous materials, you are responsible for properly preparing shipping papers, marking and labeling containers, and providing placards as required. Government regulations prescribe rigid controls for handling and transporting hazardous materials. Whenever hazardous materials are ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3845
F.O.B. ORIGIN SHIPMENTS—PAYMENT OF INVOICES AND FREIGHT BILLS

Chapter: 3800

Section: 3865

When goods are purchased F.O.B. origin, title to the goods passes to the consignee upon delivery of the shipment to the carrier at point of origin. Therefore, the shipper (vendor) should be promptly paid for all merchandise signed for on the carrier's original bill of lading whether or not the goods ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3865
STD 255A

Chapter: 3800

Section: A-5

State of California Moving Service Authorization / Bid Proposal - Mobile Home

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/A-5
STATE CONTRACTED SHIPMENT

Chapter: 3800

Section: 3821

The following procedures apply generally to moves within California. You should consult with the DGS Transportation Management Unit to plan an interstate move. Employees may choose to have their moves contracted by their agency using the DGS "List of Eligible Carriers." The following is the p ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3821
CENTRALIZED SERVICES

Chapter: 3800

Section: 3804

The DGS Transportation Management Unit performs the following for you: Master Tariff File. Maintains a master file of freight tariffs, special rate quotes, and related publications. Freight Bills. Analyzes and audits all freight, storage, and service bills prior to payment (subject to designated ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3804
POLICY ON ROUTING OF STATE FREIGHT

Chapter: 3800

Section: 3803

You must ensure that your routing of State freight is handled objectively and economically. In keeping with Government Code Section 14920, you must adhere to the following policies. General Policy Statement. The mode and carrier you select must be able to reliably and safely transport the fre ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3803
STATUTORY TIME LIMIT FOR FILING CLAIMS

Chapter: 3800

Section: 3863

Claims against regulated commercial carriers must be filed in writing with the carrier within nine months after delivery. In the case where the delivery did not occur, file within nine months from a reasonable time when delivery should have occurred. The carrier may not waive this requirement.

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3863
DISTRIBUTION OF CHARGES BETWEEN AGENCY AND EMPLOYEE

Chapter: 3800

Section: 3826

After the audit of the carrier's freight bill by the DGS Transportation Management Unit, your agency is responsible for any necessary distribution of charges between your agency and you. Use the following steps: Adhere to CCR, Title 2, Sections 599.718 through 599.722. The agency notifies ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3826