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SEALED BIDS OR AUCTION SALES

Chapter: 3500

Section: 3520.8

Typically the sealed bid method of public sale brings the highest cash return to the state. The agency must make a diligent effort to secure at least three competitive bids. If the agency cannot make three competitive bids, the agency employee who solicited the bids must prepare and sign a list of t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-8
CONTRACTS

Chapter: 3500

Section: 3530

Contract buying reduces the volume of repetitive work, permitting more care and consideration of the award of major purchases, thereby allowing each buyer to become more conversant with the material requirements of the operating departments. It permits a better scheduling of supplies, allowing the o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3530
PURCHASE ORDERS

Chapter: 3500

Section: 3565

Please see the State Contracting Manual.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3565
PURCHASING AUTHORITY

Chapter: 3500

Section: 3506

The requirements for departments to obtain and maintain purchasing authority is contained in the State Contracting Manual (SCM). Departments are held accountable for the procurement activities conducted under approved purchasing authority.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3506
SALES AND USE TAX

Chapter: 3500

Section: 3574.2

In addition to the State sales tax, the State is subject to the Bradley-Burns Uniform Local Sales and Use Tax.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3574-2
FORMS USED

Chapter: 3500

Section: 3551

The Office of Procurement, Department of General Services, will accept only those purchase requests submitted on standard forms. The standard forms are: STD. 66 Purchase Estimate & ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3551
FINANCIAL PROFILE REPORTS

Chapter: 3500

Section: 3514

Agencies that require information on firms within the United States may obtain this data from the Procurement Division, Department of General Services, which has contracted for credit rating services. Use of the service for purposes other than as a check on firms to whom credit may be extended is no ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3514
INSPECTION OF USED FEDERAL SURPLUS PROPERTY

Chapter: 3500

Section: 3521.1

The requesting agency inspects used federal surplus property before it is shipped to the agency. The Office of Fleet and Asset Management (OFAM), Department of General Services, inspects used vehicles.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3521-1
CREDIT CARDS GENERAL

Chapter: 3500

Section: 3590.1

Purchases are to be made from the service stations and dealers of participating oil companies.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3590-1
REMOVAL OF CREDIT CARDS FROM VEHICLES

Chapter: 3500

Section: 3590.5

Agencies are to remove credit cards from their vehicles which are to be sold or otherwise disposed of, and the cards are to be delivered to the agency's accounting officer.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3590-5
CONFIRMING ESTIMATES

Chapter: 3500

Section: 3511.1

Confirming Estimates will not be processed unless submitted in accordance with SAM Section 3511 and Public Contract Code Section 10302. Emergency purchases should ordinarily be made under the provisions of SAM Section 3571.2.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3511-1
TRANSACTIONS (SALES) AND USE TAX

Chapter: 3500

Section: 3574.3

In addition to the local sales and use tax described in SAM Section 3574.2, numerous counties have enacted ordinances establishing special taxing districts that impose one or two-and-one-half percent transactions and use taxes. The tax is imposed on the retailers and applies to sales to State agenci ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3574-3
SALES AND USE TAX

Chapter: 3500

Section: 3556

Purchase estimates prepared for items subject to the retail sales or use tax will show such taxes as a separate item. (See Fiscal Affairs portion of this Manual for other information regarding taxes.)

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3556
MANUFACTURERS' WARRANTIES

Chapter: 3500

Section: 3515

Many items of equipment purchased by State agencies carry a manufacturer's warranty of acceptable materials and workmanship. All agencies will register and maintain proper records of such warranties to ensure that defects covered by the warranty are repaired by the manufacturer. The Procurement Divi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3515
DONATED FEDERAL SURPLUS PROPERTY

Chapter: 3500

Section: 3521

State agencies are eligible to receive donated federal surplus property distributed by the Department of General Services, Office of Fleet and Asset Management (OFAM), State and Federal Property Reuse Program Office. Substantial quantities of high-quality new and used surplus materials and equ ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3521
AUTHORIZATION OF AGREEMENTS

Chapter: 3500

Section: 3507

State Departments – Authorized Signatures Authority to sign purchase documents is limited to those executive officers who either have statutory authority or have been duly authorized in writing by one who has statutory authority. Anyone who signs a purchase document should have knowledge i ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3507
CASH PURCHASES

Chapter: 3500

Section: 3580

Board of Control Rule 678 (effective January 6, 1981) permits agencies to make immediate payment from revolving funds (when funds are available) for invoices payable by cash of $50 or less not including sales tax, and for invoices payable by authorized bank drafts of $500 or less inclusive of s ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3580
INTERDEPARTMENTAL EQUIPMENT RENTALS

Chapter: 3500

Section: 3522.1

It is intended that agencies exchange available equipment and related services on a rental basis. In order to provide a simplified and uniform procedure for these transactions, departments will use an Interagency Service Agreement and Invoice (STD. 13A) to request the rental of available equipment, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3522-1
DISCARDED, SCRAPPED, RECYCLED, OR DISMANTLED FOR SALVAGE

Chapter: 3500

Section: 3520.9

State agencies may dispose of state owned surplus personal property by means other than the sale of the property, e.g., the property is to be salvaged, recycled, or hauled to a landfill. The agency’s property control officer and unit supervisor shall certify in writing that each disposition ha ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-9
SALE TO ANOTHER STATE AGENCY

Chapter: 3500

Section: 3520.6

The same procedure is used as a transfer within an agency or department, except the selling agency must complete a Property Survey Report STD. 152, and forward it to the Surplus Property Program Office before the sale takes place.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-6