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QUARTERLY FINANCIAL REPORTS

Chapter: 7900

Section: 7940

Quarterly, except for June 30, agencies/departments must complete the reports listed below: Trial Balance Budget Report Reconciliation of Controller’s Accounts with Budget Report Statement of Revenue (for governmental cost funds only) See SAM section 8210. Property Reconciliation (see SA ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7940
YEAR-END REPORT NO. 3, ADJUSTMENTS TO CONTROLLER’S ACCOUNTS

Chapter: 7900

Section: 7955

The Year-End Report No. 3, Adjustments to Controller’s Accounts, identifies adjustments needed to correct the central records maintained by the State Controller’s Office (SCO) as of June 30. This report does not correct the records of the SCO. Agencies/Departments must submit tran ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7955
YEAR-END REPORTS NO. 7 AND 8, PRE AND POST-CLOSING TRIAL BALANCES

Chapter: 7900

Section: 7962

The Year-End Report No. 7, Pre-Closing Trial Balance, lists the general ledger account balances for real and nominal accounts, including accruals and adjustments, before the nominal accounts are closed to fund balance. The Year-End Report No. 8, Post-Closing Trial Balance, lists the general ledger a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7962
INTRODUCTION TO YEAR-END FINANCIAL REPORTS

Chapter: 7900

Section: 7950

Agencies/departments must follow the instructions in the State Administrative Manual (SAM) to prepare and submit accurate year-end reports to the SCO. In addition, Finance provides annual year-end trainings, eLearning, and other useful resources on its website. Agencies/departments should refer to t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7950
BANK RECONCILIATION

Chapter: 7900

Section: 7923

Agencies/Departments will reconcile their General Cash, Revolving Fund Cash, and Agency Trust Fund Cash accounts with their Centralized Treasury Trust System Account Statement (CTS statement). When agencies/departments account for more than one fund in a bank account, agencies/departments will ident ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7923
YEAR-END REPORT NO. 2, ACCRUAL WORKSHEET

Chapter: 7900

Section: 7953

The Year-End Report No. 2, Accrual Worksheet, provides agencies/departments with a uniform and systematic method of compiling year-end accruals. It is the supporting worksheet for Report No. 1, Report of Accruals to Controller’s Accounts. The accruals consist of the assets, liabilities, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7953
YEAR-END REPORT NO. 1, REPORT OF ACCRUALS TO CONTROLLER'S ACCOUNTS

Chapter: 7900

Section: 7952

The Year-End Report No. 1, Report of Accruals to Controller’s Accounts, provides the State Controller’s Office (SCO) with accrual amounts reflected in the agency/department's records but not posted in the accounts maintained by the SCO as of June 30. The SCO uses the accruals to p ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7952
YEAR-END REPORT NO. 18, STATEMENT OF CHANGES IN CAPITAL ASSETS GROUP OF ACCOUNTS

Chapter: 7900

Section: 7977

The Year-End Report No. 18, Statement of Changes in Capital Assets Group of Accounts, accounts for changes resulting from capital asset acquisitions and dispositions during the fiscal year. Agencies/Departments shall submit Report No. 18 for each fund, except fiduciary fun ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7977
YEAR-END REPORT NO. 10, ANALYSIS AND RECONCILIATION OF REVOLVING FUND ACCOUNTABILITY

Chapter: 7900

Section: 7965

During the fiscal year, Revolving Fund Cash is accounted for on an imprest basis. To properly reflect the actual revolving fund composition as of June 30, adjusting entries are necessary for year-end reporting purposes. The adjusting entries will reduce the balance of the revolving fund cash account ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7965
INTRODUCTION TO RECONCILIATIONS AND REPORTS

Chapter: 7900

Section: 7900

This chapter provides information about the periodic reconciliations and reports required of state agencies/departments, including deadlines for reconciling, preparing, and submitting reports to the appropriate control agencies and other departments. This chapter also provides summarized instruction ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7900
ELECTRONIC SIGNATURES FOR STATE CONTRACT DOCUMENTS

Chapter: 1200

Section: 1240

Purpose This policy permits the use of electronic signatures (hereafter “e-Signatures” or e-Sign) in conducting state procurement operations. Policy The Department of General Services Procurement Division permits the use of e-Signatures on all contract documents. E-Signatures: Stat ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1200/1240
AUTHORIZATION OF AGREEMENTS

Chapter: 1200

Section: 1208

State Departments–Authorized Signatures Authority to sign purchase documents is limited to those executive officers who either have statutory authority or have been duly authorized in writing by one who has statutory authority. Anyone who signs a purchase document should have knowledge in ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1200/1208
CONTRACTS NOT EXEMPT FROM DEPARTMENT OF GENERAL SERVICES APPROVAL

Chapter: 1200

Section: 1216

Any contract containing any of the following provisions shall be subject to approval by DGS even though it may also be one of the types otherwise exempted from approval: Contracts of hazardous nature regardless of dollar amount require review by DGS OLS. Any provision whereby the state agre ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1200/1216
CONTRACTS EXEMPT FROM CALIFORNIA STATE CONTRACTS REGISTER ADVERTISING AND COMPETITIVE BIDDING

Chapter: 1200

Section: 1233

Competitive bidding is required unless there is a legally authorized basis for bid exemption. Key exemption categories are identified below. A. Statutory Exemptions 1. Contracts of less than $5,000 (PCC §§ 10335(a), 10335.5(c)(5)). 2. Contracts of less than $5,000 where only per diem ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1200/1233
EXEMPTION FROM APPROVAL BY THE DEPARTMENT OF GENERAL SERVICES

Chapter: 1200

Section: 1215

All contracts must conform to the requirements for contracts as stated in statutes, regulations, and policy. The law requires all contracts to be approved by DGS unless exempted or there is a delegation to an agency. All contracts and interagency agreements (I/A) are subject to approval by DGS exc ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1200/1215
Introduction

Chapter: 1200

Section: 1200

This chapter provides policy direction for state agencies for services, consultant services, interagency agreements, and architectural and engineering and minor public works contracts. Other types of contracts are covered in SAM Sections 5200 et seq.; 1450 et seq.; and 1300& ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1200/1200
STATE CONTRACTING MANUAL

Chapter: 1200

Section: 1205

Department of General Services, Office of Legal Services (DGS/OLS), has coordinated the effort to compile State Contracting Manual Volume 1 (SCM 1) which contains policies, procedures, and guidelines in securing necessary services for the state. The SCM1 and other OLS publications are available on t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1200/1205
MISCELLANEOUS

Chapter: 10200

Section: 10250

Section deleted and merged with 8471

https://www.dgs.ca.gov/Resources/SAM/TOC/10200/10250
YEAR-END REPORT NO. 6, FINAL BUDGET REPORT

Chapter: 7900

Section: 7961

At year-end, agencies/departments will prepare a Final Budget Report, Report No. 6. This report presents a summary status of appropriations including expenditures, encumbrances, and balances as of June 30 for each appropriation. This report is not submitted to the SCO, but is kept on file for ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7961
ENERGY EFFICIENCY IN DATA CENTERS AND SERVER ROOMS

Chapter: 1800

Section: 1820

The intent of this section is to provide direction to all state agencies under the Governor’s executive authority to meet data center and server room energy efficiencies as required in the Green Building Action Plan Section 10.7.

https://www.dgs.ca.gov/Resources/SAM/TOC/1800/1820

Search DGS

161 - 180 of 1849 Results

QUARTERLY FINANCIAL REPORTS

YEAR-END REPORT NO. 3, ADJUSTMENTS TO CONTROLLER’S ACCOUNTS

YEAR-END REPORTS NO. 7 AND 8, PRE AND POST-CLOSING TRIAL BALANCES

INTRODUCTION TO YEAR-END FINANCIAL REPORTS

BANK RECONCILIATION

YEAR-END REPORT NO. 2, ACCRUAL WORKSHEET

YEAR-END REPORT NO. 1, REPORT OF ACCRUALS TO CONTROLLER'S ACCOUNTS

YEAR-END REPORT NO. 18, STATEMENT OF CHANGES IN CAPITAL ASSETS GROUP OF ACCOUNTS

YEAR-END REPORT NO. 10, ANALYSIS AND RECONCILIATION OF REVOLVING FUND ACCOUNTABILITY

INTRODUCTION TO RECONCILIATIONS AND REPORTS

ELECTRONIC SIGNATURES FOR STATE CONTRACT DOCUMENTS

AUTHORIZATION OF AGREEMENTS

CONTRACTS NOT EXEMPT FROM DEPARTMENT OF GENERAL SERVICES APPROVAL

CONTRACTS EXEMPT FROM CALIFORNIA STATE CONTRACTS REGISTER ADVERTISING AND COMPETITIVE BIDDING

EXEMPTION FROM APPROVAL BY THE DEPARTMENT OF GENERAL SERVICES

Introduction

STATE CONTRACTING MANUAL

MISCELLANEOUS

YEAR-END REPORT NO. 6, FINAL BUDGET REPORT

ENERGY EFFICIENCY IN DATA CENTERS AND SERVER ROOMS