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GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) POLICY INTRODUCTION

Chapter: 4900

Section: 4986.1

Purpose: The Generative Artificial Intelligence (GenAI) Policy outlines the requirements for the responsible and secure use of GenAI within the State of California to minimize and mitigate the risks related to use of GenAI. The GenAI Policy aims to ensure efficiency, effectiveness, accessibil ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-1
DEFINITIONS FOR GenAI

Chapter: 4900

Section: 4986.2

CDT: California Department of Technology. Executive Branch State Entity: State departments, agencies, boards, and commissions that are under the direct authority of the Governor as described in Government Code § 11546.1(e). Material Impact/Materially Impacts: A significant, s ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-2
GenAI PROOF OF CONCEPT (POC) AND MINIMUM VIABLE PRODUCT (MVP)

Chapter: 4900

Section: 4986.6

Scope: This Chapter of the GenAI Policy applies to all Executive Branch State Entities. Policy: All GenAI POCs shall be hosted in a CDT approved “sandbox” environment. POC testing shall not be performed in a production environment. All GenAI MVP shall be hosted i ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-6
IT PROJECTS UTILIZING GenAI PROJECT

Chapter: 4900

Section: 4986.8

Scope: This Chapter of the GenAI Policy applies to all Executive Branch State Entities. Policy: An Executive Branch State Entity that is approved to proceed with an IT project utilizing GenAI must comply with the applicable parts of SIMM 19H Project Delivery Lifecycle (PDL) for IT projects ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-8
PRIVACY FOR GenAI

Chapter: 4900

Section: 4986.10

Scope: This Chapter of the GenAI Policy applies to all State Entities. Policy: A. Privacy and Security A State Entity using or procuring GenAI must protect the privacy and security of data in accordance with state and federal laws and policies. A State Entity must implement me ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-10
GenAI WORKFORCE TRAINING

Chapter: 4900

Section: 4986.13

Scope: This Chapter of the GenAI Policy applies to Executive Branch State Entities. Policy: Each Executive Branch State Entity must ensure that its personnel complete the necessary GenAI training to perform their duties and responsibilities. This includes understanding the poten ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-13
TECHNOLOGY CONSIDERATIONS

Chapter: 4900

Section: 4981.1

The decision to select a particular technological approach must take into account the full range of significant factors which will influence the success of the application during its operational life. These significant factors include: Statutes, Regulations and Policies-This factor consis ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4981-1
DESKTOP AND MOBILE COMPUTING POLICY

Chapter: 4900

Section: 4989

The California Department of Technology (Department of Technology) delegates authority to acquire desktop and mobile computing commodities to Agencies/state entities that have submitted acceptable Technology Recovery Plans or Technology Recovery Plan certifications, maintain compliance with all appl ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4989
DATA CENTER CONSOLIDATION AND DETERMINATION OF AGENCY-DATA CENTER ASSIGNMENTS

Chapter: 4900

Section: 4982.1

It is the state’s policy to transition out of non-Tier III data centers and server rooms and to end upgrades during the transition, unless there is an emergency. The following policy shall be used to determine an Agency/state entity’s Tier III-equivalent facility assignment for services, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4982-1
POLICIES FOR DATA CENTER MANAGEMENT

Chapter: 4900

Section: 4982.2

Data Center Mission–Each data center shall have a statement of mission which states the data center's objectives and outlines the services provided by the center. Data Center User Interaction– Each data center shall have a functional responsibility to provide liaison with the users of ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4982-2
ENTERPRISE ARCHITECTURE

Chapter: 4900

Section: 4906

The statewide Enterprise Architecture (EA) is developed in a cooperative, managed, and coordinated effort facilitated by the California Department of Technology. The California Enterprise Architecture Framework (CEAF), and the National Institute of Standards and Technology (NIST), Specia ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4906
DEFINITION OF DESKTOP AND MOBILE COMPUTING

Chapter: 4900

Section: 4989.1

Communication – For the purpose of interpreting this policy, communication is the requesting, sending, transmitting, or receiving of electronic data via cable, telephone wire, wireless, or other communication facility. Desktop and Mobile Computer Software – Commercially licensed software ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4989-1
PROJECT SUMMARY PACKAGE

Chapter: 4900

Section: 4930

A Project Summary Package must be prepared and included in each Feasibility Study Report and Special Project Report. In addition, the Project Summary Package may be used to document the feasibility study for projects with a total development cost equal to or less than ten percent of the Agency/state ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4930
MAINTENANCE AND OPERATIONS PLAN POLICY

Chapter: 4900

Section: 4946

The Maintenance and Operations (M&O) Plan provides an orderly, cost effective and planned process for ongoing routine M&O activities of implemented IT systems. The California Department of Technology (Department of Technology) may request Agencies/state entities to submit an M&O Plan for ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4946
INDEPENDENT PROJECT OVERSIGHT REPORTS

Chapter: 4900

Section: 4940.1

Independent Project Oversight Reports (IPORs) are used to detail a project’s progress against the project objectives, scope, schedule, and cost defined in approved Project Approval Lifecycle documents. IPORs must be completed by the Department of Technology IPO Manager, who shall identify and ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4940-1
CLOUD AND INTERNET ACCESS METHODS

Chapter: 4900

Section: 4985.3

As part of the Internet Access Policy, agencies/state entities shall use the following cloud and internet access methods: Internet Access: Agencies/state entities shall use CDT managed Internet access services to connect to the Internet. Agencies/state entities are not permitted to use oth ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4985-3
OPEN SOURCE AND CODE REUSE POLICY REQUIREMENTS

Chapter: 4900

Section: 4984.1

Legal Authority Government Code 11545 and 11546 Definitions Reference SAM 4819.2 Policy Nothing in SAM Section 4984 shall be construed to require state entities to make custom developed-code available as Open Source, if, on the facts of the particular case, disclosure of t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4984-1
POLICY COMPLIANCE

Chapter: 4900

Section: 4989.8

If the Department of Technology determines that an Agency/state entity’s procedures or practices are not consistent with the Desktop and Mobile Computing Policy or with the Agency/state entity’s own approved policy, delegation of approval authority will be rescinded and the Agency/state ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4989-8
PURPOSE

Chapter: 4900

Section: 4900

Strategic planning is essential to the successful adoption of IT in state government. An Agency/state entity information management strategy provides a means of coordinating systems development throughout the Agency/state entity over the long term. It enables the Agency/state entity to build systems ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4900
DEFINITION OF DESKTOP AND MOBILE COMPUTING

Chapter: 4900

Section: 4989.2

The following activities require prior approval from the Department of Technology and are excluded from the delegation authority to acquire desktop and mobile computing commodities. These activities must be treated in accordance with SAM Sections 4819.3 through 4819.42. IT Projects – As ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4989-2