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SEALED BIDS OR AUCTION SALES

Chapter: 3500

Section: 3520.8

Typically the sealed bid method of public sale brings the highest cash return to the state. The agency must make a diligent effort to secure at least three competitive bids. If the agency cannot make three competitive bids, the agency employee who solicited the bids must prepare and sign a list of t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-8
CONTRACTS

Chapter: 3500

Section: 3530

Contract buying reduces the volume of repetitive work, permitting more care and consideration of the award of major purchases, thereby allowing each buyer to become more conversant with the material requirements of the operating departments. It permits a better scheduling of supplies, allowing the o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3530
PURCHASE ORDERS

Chapter: 3500

Section: 3565

Please see the State Contracting Manual.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3565
SALES AND USE TAX

Chapter: 3500

Section: 3574.2

In addition to the State sales tax, the State is subject to the Bradley-Burns Uniform Local Sales and Use Tax.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3574-2
FORMS USED

Chapter: 3500

Section: 3551

The Office of Procurement, Department of General Services, will accept only those purchase requests submitted on standard forms. The standard forms are: STD. 66 Purchase Estimate & ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3551
FINANCIAL PROFILE REPORTS

Chapter: 3500

Section: 3514

Agencies that require information on firms within the United States may obtain this data from the Procurement Division, Department of General Services, which has contracted for credit rating services. Use of the service for purposes other than as a check on firms to whom credit may be extended is no ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3514
INSPECTION OF USED FEDERAL SURPLUS PROPERTY

Chapter: 3500

Section: 3521.1

The requesting agency inspects used federal surplus property before it is shipped to the agency. The Office of Fleet and Asset Management (OFAM), Department of General Services, inspects used vehicles.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3521-1
CREDIT CARDS GENERAL

Chapter: 3500

Section: 3590.1

Purchases are to be made from the service stations and dealers of participating oil companies.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3590-1
REMOVAL OF CREDIT CARDS FROM VEHICLES

Chapter: 3500

Section: 3590.5

Agencies are to remove credit cards from their vehicles which are to be sold or otherwise disposed of, and the cards are to be delivered to the agency's accounting officer.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3590-5
BASIS OF ACCOUNTING

Chapter: 7400

Section: 7440

The basis of accounting describes how financial activities are recognized and reported, specifically, when revenues, expenditures (or expenses), assets, and liabilities are recognized and reported in the financial reports. Accrual Basis of Accounting The accrual basis of accounting recognizes ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7400/7440
INTRODUCTION AND LIMITATIONS

Chapter: 8100

Section: 8100

In accordance with Government Code section 16400, an agency/department for which an appropriation is made may draw from that appropriation to establish a revolving fund, commonly known as office revolving fund, subject to the following limitations: If the amount does not exceed three p ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8100
INFORMATION MANAGEMENT ORGANIZATION

Chapter: 4900

Section: 4903.1

By June of each year, or as instructed by the Department of Technology in SIMM 05A, each Agency/state entity must submit to the Department of Technology organization charts showing: The relationship between the organizational unit or units responsible for information management functio ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4903-1
POST-SALE ACTIVITIES

Chapter: 6800

Section: 6882

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6882
MOTOR VEHICLE ACCIDENTS AND REPORTING

Chapter: 2400

Section: 2430

If involved in a motor vehicle accident while on state business, state employee drivers must report the accident within 2 business days (regardless of the ownership of the vehicle) on a Vehicle Accident Report form, STD. 270, to the: Office of Risk and Insurance Management (ORIM) 707 Third Street, F ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2430
SCOPE CHANGES

Chapter: 6800

Section: 6834

(Revised and Renumbered from 6863.) What is scope? The scope of a project is what will be constructed (or acquired) and for what purpose. Thus, scope encompasses both the physical characteristics of the project and the intended program use. For projects included in the Budget Act, the scope can typi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6834
CONSTRUCTION

Chapter: 6800

Section: 6854

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6854
GENERAL POLICY

Chapter: 2400

Section: 2400

The Office of Risk and Insurance Management (ORIM), Department of General Services, is available to consult on risk and insurance management issues. Additionally, ORIM has responsibility for most of the state’s insurance and safety programs.

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2400
TRANSFER OF FUNDS TO THE ARCHITECTURE REVOLVING FUND (ARF)

Chapter: 6800

Section: 6868

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6868
REPORTING AND INVESTIGATING ACCIDENTS/INCIDENTS INVOLVING STATE EMPLOYEES OR STATE PROPERTY

Chapter: 2400

Section: 2455

Reporting In the event of an accident/incident involving state employees or state property the following procedures should be followed: If the accident/incident involves motor vehicles contact the local CHP office. All other types of accidents/incidents: Report the incident to your supervi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2400/2455
DOCUMENTS REQUIRED TO REQUEST CAPITAL OUTLAY FUNDING

Chapter: 6800

Section: 6807

(Revised and Renumbered from 6816.) A department must make a formal request to Finance, in accordance with the procedures and deadlines established in the annual Budget Letter, to have a major or minor capital outlay project considered for inclusion in the annual Governor's Budget. The follow ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6807