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PAYROLL ACCOUNTING - OVERVIEW

Chapter: 8500

Section: 8590

The State Controller’s Office (SCO), Uniform State Payroll System, will process each state agency’s/department’s payroll transactions entered by their human resources office and generate the following: Payment History File - available to the agency/department monthly Payr ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8590
PERSONNEL PROCEDURES - POSITION NUMBERS

Chapter: 8500

Section: 8533

Positions numbers are a 13-digit number to identify established positions. The position number consists of agency code, reporting unit code, class code, and serial number. Agency Code Three-digit code identifying the agency or major subdivision for personnel/payroll use, and the fund from which sa ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8533
PAYROLL ACCOUNTING OVERVIEW - PAYROLL ACCOUNTS RECEIVABLE

Chapter: 8500

Section: 8593

Whenever an employee is overpaid, the State Controller's Office (SCO) processes an adjustment notice to notify the employee of the amount overpaid. The SCO will send a Notice of Payroll Accounts Receivable (PAR) to the agency/department. The PAR contains the following information: ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8593
SUMMARY OF CONTROLLER'S PAYROLL FUNCTIONS

Chapter: 8500

Section: 8520

Per Government Code sections 12470-12481 and 16390-16395 and California Code of Regulations, Title 2, sections 633.7 and 633.8, the State Controller’s Office (SCO) is responsible in the administering of the Uniform State Payroll System. &nb ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8520
ATTENDANCE RECORDS

Chapter: 8500

Section: 8539

(Deleted 09/2020 and renumbered to 8534.1)

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8539
TAX WITHHOLDING AND REPORTING - UNIFORM ALLOWANCES

Chapter: 8500

Section: 8572.5

In accordance with the California Code of Regulations, Title 2, sections 599.726-599.734, the state may make an allowance for uniforms replacement. In addition to the income reporting requirements, some uniform allowances are subject to withholding for retirement contributions. If applicable, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8572-5
SALARY WARRANTS - DISTRIBUTION

Chapter: 8500

Section: 8580

The State Controller’s Office (SCO) will release salary warrants, Payroll Warrant Register forms, CD 38, and Payroll Exceptions Report forms, STD 666, to designated individuals. The SCO will require the individual to sign an acknowledging receipt. To designate an individual, a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8580
SALARY WARRANTS - SEPARATION OF DUTIES

Chapter: 8500

Section: 8580.1

Agencies/Departments will observe the following separation of duties in designating individuals who can certify or process personnel documents to the State Controller’s Office (SCO), Personnel and Payroll Services Division. Individuals designated by agencies/departments to receive ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8580-1
STATE PAY PLAN (PAY FREQUENCY)

Chapter: 8500

Section: 8510

In accordance with the California Code of Regulations, Title 2, section 633.2, an employee whose salary is established on a monthly basis shall receive their monthly salary based on 12 nearly equal pay periods each year. The pay period, referred to as a calendar month, will contain either ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8510
COMPENSATION AND DISABILITY INSURANCE - TEMPORARY DISABILITY

Chapter: 8500

Section: 8536

Temporary Disability (TD) payments are issued by the State Compensation Insurance Fund (State Fund). Specific instructions on payroll processing relating to TD and Industrial Disability Leave (IDL) are administered by the State Controller’s Office (SCO). Refer to sections E300 and E400 of the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8536
MANAGING AND REPORTING ABSENCES - COLLECTIVE BARGAINING ACTIVITIES

Chapter: 8500

Section: 8594.4

Certain designated employees are allowed to take paid leaves of absence to participate in employer/employee collective bargaining activities. Employee organizations will repay the state for the paid leave of absence time employees spend away from work on collective bargaining issues. The agen ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8594-4
PERSONNEL PROCEDURES - LEAVE BALANCES RECORD

Chapter: 8500

Section: 8534

Agencies/departments will be required to maintain all leave balance records for each employee. Monthly Employee Leave Record, STD. 642 or an equivalent form will be used to maintain individual sick leave and vacation credit balances. Absence and Additional Time Worked Report, STD. 634, or an equi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8534
MANAGING AND REPORTING ABSENCES - EXPERT WITNESS

Chapter: 8500

Section: 8594.2

An expert witness testifies at a trial, hearing or arbitration due to their specialized knowledge or proficiency in a particular field that is relevant to a dispute. An employee, when called as an expert witness, is not bound by any court limitation on fees but is free to negotiate any reasonable am ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8594-2
SALARY WARRANTS - RETURN OF SALARY WARRANTS

Chapter: 8500

Section: 8580.3

Agencies/departments will not verify the computations of gross and net pay made by the State Controller’s Office (SCO). However, agencies/departments must withhold and return to the SCO, Administration and Disbursements Division, warrants that result in overpayments because of incorrect docume ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8580-3
SALARY WARRANTS - EMPLOYEE SEPARATIONS

Chapter: 8500

Section: 8580.4

Agencies/departments are responsible for ensuring that payments to separating employees are in accordance with Labor Code sections 201 and 202. When an employee is separating, wages earned and unpaid are due immediately at the time of discharge. When an employee resigns from employment (i.e., employ ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8580-4
MANAGING AND REPORTING ABSENCES - COURT SUBPOENAED WITNESS

Chapter: 8500

Section: 8594.1

If an employee is requested to appear as a witness, the employee will confer with the court or attorney to determine if certified copies of appropriate documents would be suitable to eliminate the need for a court appearance. If a court appearance waiver is not approved, the employee will req ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8594-1
COMPENSATION AND DISABILITY INSURANCE - THIRD PARTY RECOVERIES

Chapter: 8500

Section: 8537

Pursuant to Labor Code sections 3850-3865, the state may recover compensation benefits and other damages from a third party liable for the injury or death of a state employee. Amounts recovered by way of subrogation are the result of actions taken by the State Compensation Insurance Fund (State Fund ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8537
PERSONNEL PROCEDURES - OVERTIME

Chapter: 8500

Section: 8534.2

(Renumbered from 8540) Approve Overtime Overtime is compensated either by cash payment or Compensated Time Off (CTO). All overtime should be approved by a designated supervisor. Overtime should be authorized and issued in accordance with bargaining unit agreements. Due to the nature of work carried ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8534-2
PAYROLL ACCOUNTING - RECOVERY BY PAYROLL DEDUCTION

Chapter: 8500

Section: 8593.2

This section provides accounting procedures to agencies/departments for the Payroll Accounts Receivable (PAR) recovery by payroll deduction. When overpayments are deducted from subsequent payrolls, the State Controller's Office (SCO) will deposit the amount deducted in the State Payroll Revol ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8593-2
SALARY WARRANTS - UNDELIVERED SALARY WARRANTS

Chapter: 8500

Section: 8580.5

All salary warrants not picked up/delivered to employees within five days of receipt must be returned to the office within the agency/department responsible for distributing salary warrants. A written record of all undelivered warrants will be maintained and a copy given to the human resources offic ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8580-5

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561 - 580 of 1849 Results

PAYROLL ACCOUNTING - OVERVIEW

PERSONNEL PROCEDURES - POSITION NUMBERS

PAYROLL ACCOUNTING OVERVIEW - PAYROLL ACCOUNTS RECEIVABLE

SUMMARY OF CONTROLLER'S PAYROLL FUNCTIONS

ATTENDANCE RECORDS

TAX WITHHOLDING AND REPORTING - UNIFORM ALLOWANCES

SALARY WARRANTS - DISTRIBUTION

SALARY WARRANTS - SEPARATION OF DUTIES

STATE PAY PLAN (PAY FREQUENCY)

COMPENSATION AND DISABILITY INSURANCE - TEMPORARY DISABILITY

MANAGING AND REPORTING ABSENCES - COLLECTIVE BARGAINING ACTIVITIES

PERSONNEL PROCEDURES - LEAVE BALANCES RECORD

MANAGING AND REPORTING ABSENCES - EXPERT WITNESS

SALARY WARRANTS - RETURN OF SALARY WARRANTS

SALARY WARRANTS - EMPLOYEE SEPARATIONS

MANAGING AND REPORTING ABSENCES - COURT SUBPOENAED WITNESS

COMPENSATION AND DISABILITY INSURANCE - THIRD PARTY RECOVERIES

PERSONNEL PROCEDURES - OVERTIME

PAYROLL ACCOUNTING - RECOVERY BY PAYROLL DEDUCTION

SALARY WARRANTS - UNDELIVERED SALARY WARRANTS