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RECOVERY OF OUTSTANDING TRAVEL ADVANCES

Chapter: 8100

Section: 8116.1

Agencies/Departments shall comply with Government Code section 19838 and SAM Section 8293.2 regarding notification and collection of employee overpayments. Agencies/Departments will follow the travel advance collection procedures below: Monthly, agencies/departments will ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8116-1
SUBMISSION PROCEDURE FOR PURCHASE ESTIMATES AND REQUISITIONS

Chapter: 3500

Section: 3558

Purchase estimates which require budget staff approval under the terms of SAM Section 3558.1 should be submitted directly to the budget staff, Department of Finance. Purchase estimates not requiring review by the Department of Finance should be submitted directly to the Office of Procurement, Depart ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3558
BASIC POLICIES

Chapter: 4900

Section: 4900.2

Each Agency/state entity must establish an ongoing strategic planning process for IT and submit its strategic plan to the California Department of Technology for approval. The strategic planning process established by an Agency/state entity should be consistent with its needs, resources, uses of IT, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4900-2
LEASE-BASED PROJECT DEVELOPMENT

Chapter: 6800

Section: 6836

There are several project delivery methods that can be used by the state to construct capital assets: Design-Bid-Build (Section 6828), Design-Build (Section 6829), and Lease-Based Development Agreements. This section describes the process for pursuing a Lease-Based Development str ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6836
OVERVIEW OF CAPITALIZED ASSETS

Chapter: 6800

Section: 6801

The Capitalized Assets sections of SAM reference policies and procedures on budgeting and financial administration of capital outlay projects and—more broadly—on programs for capitalized asset financing. These sections are divided into four parts: 1. An overview of capital outlay ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6801
REPORTING OF LARGE DEPOSITS

Chapter: 8000

Section: 8032.5

All money belonging to or in the custody of the state deposited in banks, savings and loan associations, or credit unions must be secured by collateral as described in SAM section 8002. This requirement applies to all accounts, whether held inside or outside the Centralized State Treasury System (CT ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8032-5
BASIC INFORMATION REQUIREMENTS FOR HUMAN SERVICE-RELATED PLANS

Chapter: 1100

Section: 1107

The objectives of interdepartmental consultation are: To find ways of solving the problems of two or more agencies either through a single program or by working together. To get more done than is possible if involved agencies remain unaware of each other's common interests. Agencies can easily w ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1100/1107
TEMPORARY DISABILITY

Chapter: 2500

Section: 2583.1

Employees who are unable to work due to the effects of their work related illness or injury are entitled to a temporary disability (TD) benefit. Any time lost on the date of injury is paid as *Administrative Time Off (ATO). TD benefits commence after the employee has served a three day waiting perio ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2583-1
ELECTRIC VEHICLE SUPPLY EQUIPMENT (EVSE) REQUIREMENTS FOR LEASED FACILITIES

Chapter: 1300

Section: 1313.11

A. Overview Any state agency (hereinafter “client agency”) executing a lease or lease renewal for an office, warehouse, laboratory, or other specialized facility in a privately-owned building, where state fleet vehicle(s) may be domiciled on site, where the firm term of the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1300/1313-11
Reimbursement for Damage to Privately-Owned Vehicle

Chapter: 700

Section: 0757

An employee can claim repair for a privately-owned vehicle damaged while conducting official State business if the accident was not the employee's fault. Payment is made out of the employing agency's allotted travel funds. File the claim in the following manner: File a Report of Vehicle Accident f ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0757
ENTRY NO. 4 – PAYROLL FILE EXPENDITURES

Chapter: 10500

Section: 10504

Purpose: This entry is made to record agency/department payroll expenditures. Under the Uniform State Payroll System, agency/department payrolls are prepared by the State Controller's Office (SCO), and salary warrants are drawn on the State Payroll Revolving Fund (SPRF). The SCO transfers the gross ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10500/10504
BUDGET ENACTMENT

Chapter: 6000

Section: 6130

The Senate Budget and Fiscal Review Committee and the Assembly Budget Committee are the two primary legislative committees that hear the Budget Bill. See SAM 6945, Legislative Process. They each assign items in the bill to several subcommittees (by major subject areas such as Education or Hea ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6130
BACKUP WITHHOLDING NOTICES (B-NOTICES)

Chapter: 8400

Section: 8422.194

Annual information returns reported to the IRS are subject to various computer matching analyses to determine, in part, whether the payee's name and Taxpayer Identification Number (TIN), as reported in the Form 1099, matches that in the taxpayer's account in the IRS computer files. If they do ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-194
BANK ACCOUNTS

Chapter: 19000

Section: 19462

Agencies/Departments may be authorized either by statute or by approval from the Department of Finance, Fiscal Systems and Consulting Unit (FSCU) to deposit moneys not under the control of the State Treasurer’s Office (STO) in banks outside of the Centralized Treasury System (CTS). Agencies/De ...

https://www.dgs.ca.gov/Resources/SAM/TOC/19000/19462
REQUIREMENTS

Chapter: 6000

Section: 6730

The California Department of Technology may impose conditions on information technology (IT) activity expenditures for individual departments or for specific IT activities. Such conditions must be met to gain or continue receiving Department of Finance (Finance) support for the IT activity expe ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6730
COIN AND CURRENCY

Chapter: 8000

Section: 8032.4

Agencies/Departments shall prepare and deposit coin and currency amounts exceeding $100 as described below. If the amount of coin in the deposit exceeds $50, agencies/departments shall prepare and submit a separate deposit slip for the coin portion (other currency shall be submitted with a se ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8032-4
ACCOUNTING FOR PROPERTY DISPOSITION - LOST, STOLEN, OR DESTROYED PROPERTY

Chapter: 8600

Section: 8643

Agencies/departments will prepare a Property Survey Report form, STD. 152 whenever property is lost, stolen, or destroyed. The agency/department will adjust its property register and asset accounts to remove the asset and any accumulated depreciation. See SAM section 8641, Sale of Property, for trea ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8600/8643
TERMS AND DEFINITIONS

Chapter: 8400

Section: 8401

Listed below are the terms and definitions commonly used in the statewide accounting and fiscal policies and procedures in chapters 7000 to 19000 of the State Administrative Manual. Agency/Department: Includes every state office, agency, department, division, bureau, board, and commiss ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8401
RELEASE OF WARRANTS OF A DECEASED STATE EMPLOYEE TO A PERSON DESIGNATED BY THE EMPLOYEE

Chapter: 8400

Section: 8477.2

Government Code Section 12479 states the following: Notwithstanding any other law, an employee of the state may file with their appointing power a designation of a person or persons for receipt of employee warrants upon death. The designation shall control who is entitled to receive the war ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8477-2
GASOLINE AND OIL INVOICES

Chapter: 8400

Section: 8422.102

When the appointing power or designee authorizes employees to operate a privately owned vehicle on state business, reimbursement will be made at the Federal Standard Mileage Rate (FSMR). Mileage reimbursement expenses cover the maintenance and use of the vehicle, including but not limited to: gasoli ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-102