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BUDGET PROCESS

Chapter: 6000

Section: 6150

Due to the dynamic nature of California's state budget process, no single document provides a comprehensive reflection of the process. The dynamics require changing instructions, descriptions, forms and procedures, law, etc. The SAM provides a general description for some of the major documents that ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6150
DEPOSITS – INTRODUCTION

Chapter: 8000

Section: 8030

Agencies/Departments must comply with all applicable SAM sections regarding the preparation, depositing, reporting, and correction of deposits made into the centralized State Treasury System. Agencies/Departments shall report deposits in a timely and accurate manner to expedite the reconcilia ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8030
Management Memos

Chapter: 1

Section: 0025

The Governor’s Office (GO), California Department of Technology (CDT), Department of Finance (DOF), Department of General Services (DGS), and California Department of Human Resources (CalHR) issue SAM Management Memos to disseminate information directly related to SAM requiring immediate atten ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1/0025
IT PROJECTS UTILIZING GenAI PLANNING AND APPROVAL

Chapter: 4900

Section: 4986.7

Scope: This Chapter of the GenAI Policy applies to all Executive Branch State Entities. Policy: An Executive Branch State Entity must comply with the following prior to procuring and/or developing an IT project utilizing GenAI. Complete SIMM 5305-F Generative Artificial Intelligence ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-7
TRUST AND AGENCY FUNDS - FEDERAL AND OTHER - SPECIAL ACCOUNTING PROCEDURES

Chapter: 17000

Section: 17400

Each Trust and Agency Fund - Federal and Other (except for the Special Deposit Fund) is established for a specific purpose and accounted for by one agency/department. Therefore, the State Administrative Manual (SAM) does not provide detailed accounting procedures for this fund type. The Department o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/17000/17400
BUSINESS CONTINUITY WITH TECHNOLOGY RECOVERY

Chapter: 5300

Section: 5325

Introduction: Continuity planning establishes procedures to sustain business and mission-essential functions during and after a significant disruption or disaster. A Business Impact Analysis (BIA) is a critical input to effective continuity planning, providing the foundation for contingency s ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5300/5325
Purpose and Contacts

Chapter: 1

Section: 0001

SAM is a resource to statewide management policy. A list of the authoring department and the contact information for each SAM section is contained in Section 0030. For inquiries or to obtain publications or additional information for a specific SAM section, you must contact the authorin ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1/0001
STATUTORY PROVISIONS AND APPLICATION/GENERAL

Chapter: 4800

Section: 4819

The State Administrative Manual (SAM) Section 4819 provides definitions and summarizes the compliance requirements for the administration of information technology (IT) in state government. Additional detail regarding specific requirements, policies or procedures is provided throughout SAM Sections ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4800/4819
SPECIAL ACCOUNTING PROCEDURES FOR TRUST AND AGENCY FUNDS OUTSIDE THE STATE TREASURY

Chapter: 19000

Section: 19400

Trust and Agency Funds outside the State Treasury (i.e., money or property in the custody of a state agency/department not required to be deposited in a fund in the State Treasury) generally fall into the following types: State Veterans' Home Post Fund Agriculture Marketing Trusts ...

https://www.dgs.ca.gov/Resources/SAM/TOC/19000/19400
RETIREMENT FUNDS

Chapter: 13400

Section: 13410

(Revised and renumbered from 16400) The state established each retirement fund for a specific purpose to address specified retirement needs. A single assigned agency/department administers and accounts for the financial activities of each retirement fund. Retirement funds use the economic resources ...

https://www.dgs.ca.gov/Resources/SAM/TOC/13400/13410
RECONCILIATIONS

Chapter: 8100

Section: 8193

Deleted, Added reference to SAM 7922. Reconciliations described in SAM 7900

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8193
INTERNAL CONTROL

Chapter: 8100

Section: 8180

Deleted, Moved SAM 7280 reference to 8150. Separation of duties is described in SAM 7280

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8180
PROPERTY RECONCILIATION

Chapter: 7900

Section: 7924

Agencies/departments will reconcile the acquisitions and dispositions of capitalized assets/property with the amounts recorded in the property register. The reconciliation should be done monthly or at least quarterly, depending on the volume of transactions. See SAM section 8650.4, Accounting and Re ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7924
PROPRIETARY AND FIDUCIARY FUNDS

Chapter: 13400

Section: 13400

Each Proprietary and Fiduciary Fund (except for the Special Deposit Fund) was established for a special purpose and is accounted by only one agency. Generally, proprietary and fiduciary fund types use the economic resources measurement focus described in SAM section 7430, and the accrual basis of ac ...

https://www.dgs.ca.gov/Resources/SAM/TOC/13400/13400
ELECTRONIC WASTE

Chapter: 1900

Section: 1930.4

Electronic waste (e-waste) is presumed hazardous when disposed and may not be disposed with municipal solid waste. Functional or refurbishable surplus electronic equipment must be managed pursuant to SAM 3500 and SAM 5900. Pursuant to SAM 3520.9, state agencies must recycle irreparable e-waste using ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1900/1930-4
INTERNET POLICY

Chapter: 4900

Section: 4985.1

Agencies/state entities must use CDT for Internet access, and their Internet destined traffic must traverse through CDT managed devices for the purpose of providing continuous monitoring and protection for the state’s critical IT infrastructure assets. Agencies/state entities must adhere to al ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4985-1
STATE OF CALIFORNIA PRINTING SERVICES

Chapter: 2800

Section: 2800

Overview This chapter provides policy for state agency use of printing and reproduction services. The Department of General Services’ (DGS) Office of State Publishing (OSP) and the California Prison Industry Authority (CALPIA) offer printing services to California state agencies on a statuto ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2800/2800
Authority

Chapter: 1

Section: 0005

The SAM was created in 1953 by the Department of Finance (DOF) to provide management communication among state departments. On July 31, 1990, SAM responsibility was officially transferred from DOF to the Department of General Services (DGS). This program is located within the DGS Office Train ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1/0005
BUDGET CHANGE PROPOSALS

Chapter: 4800

Section: 4819.42

Budget Change Proposals (BCP) containing specified information technology (IT) components are reviewed by Department of Technology staff and an evaluation is provided to the Department of Finance Program Budget Manager responsible for review of the Agency/state entity’s budget. BCPs which requ ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4800/4819-42
Contracts for Advertisements

Chapter: 500

Section: 0550

Contracts for advertising space do not require DGS approval unless they exceed $15,000 or the amount specified in SAM 1215., for more information visit https://www.dgsapps.dgs.ca.gov/dgs/sam/DocumentsDetail/DetailByChapter/1200.

https://www.dgs.ca.gov/Resources/SAM/TOC/500/0550