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VEHICLE INSPECTIONS

Chapter: 4100

Section: 4123

All vehicles shall be inspected for acceptance at the delivering dealer's place of business prior to delivery to the purchasing State agency. See SAM Section 4112. This inspection determines that all specifications are met and that the dealer has performed properly the pre-delivery inspection and se ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4123
General Policy

Chapter: 500

Section: 0500

Government Code Sections 11080 and 11081 mandate that every State agency shall send all notices, advertisements, or publications which they are legally required or authorized to publish to the Department of General Services (DGS). The law gives DGS the sole authority to approve and have publis ...

https://www.dgs.ca.gov/Resources/SAM/TOC/500/0500
MASTER SERVICE MAINTENANCE AND RENTAL AGREEMENTS

Chapter: 3500

Section: 3532

Agreements negotiated by the Office of Procurement, Department of General Services, for the maintenance and rental of office machines are not mandatory for State agencies if they are able to secure better prices that may be due to their remote location or similar factor. Master Service Agreements is ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3532
DEFINITIONS

Chapter: 1800

Section: 1821.2

Definitions: For SAM section 1821, buildings and grounds maintenance refers to the routine cleaning and the day-to-day maintenance of a building’s interior and exterior and the surrounding landscape and hardscape that are considered a part of that facility. Buildings and grounds mainten ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1800/1821-2
DISCHARGING UNCOLLECTIBLE AMOUNTS AND WRITE OFF PROCEDURES-NON-EMPLOYEE ACCOUNTS RECEIVABLE

Chapter: 8200

Section: 8293.5

Agencies/Departments may pursue collections until the statute of limitations expires. If all reasonable collection procedures do not result in payment, agencies/departments may request discharge from the accountability of uncollectable amounts due from private entities from the State Controll ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8200/8293-5
CASH OVERAGES AND SHORTAGES

Chapter: 8000

Section: 8070

State employees who receive and disburse money shall be held accountable for the money in their custody and shall be personally responsible for any cash discrepancies. Agencies/Departments are responsible for establishing performance standards for their employees and prescribing corrective ac ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8070
REMITTANCE ADVICE DETAILS

Chapter: 8400

Section: 8422.301

Agencies/Departments shall prepare a Remittance Advice (RA) form, STD 404C, for each payee listed on a claim schedule. Agencies/Departments that want to use a customized RA form instead of an STD 404C, must have their customized form design reviewed and approved by the State Controller’ ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-301
AUDIT COORDINATION

Chapter: 20000

Section: 20020

To prevent duplication of the annual financial audit conducted by the State Auditor, GC 8546.4(e) prescribes that except for those state agencies that are required by state law to obtain an annual audit, no state agency shall encumber funds appropriated by the Legislature for the purpose ...

https://www.dgs.ca.gov/Resources/SAM/TOC/20000/20020
TECHNOLOGY RECOVERY PLAN

Chapter: 5300

Section: 5325.1

Introduction: As a sub-set of a state agency or entity’s Continuity Plan, the Technology Recovery Plan (TRP) is activated immediately after a significant disruption or disaster and focuses on priority recovery and restoration of systems, services, and data supporting mission and b ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5300/5325-1
MANAGING AND REPORTING ABSENCES - COURT SUBPOENAED WITNESS

Chapter: 8500

Section: 8594.1

If an employee is requested to appear as a witness, the employee will confer with the court or attorney to determine if certified copies of appropriate documents would be suitable to eliminate the need for a court appearance. If a court appearance waiver is not approved, the employee will req ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8594-1
MANAGEMENT RESPONSIBILITIES – STATE LEADERSHIP ACCOUNTABILITY ACT

Chapter: 7200

Section: 7270

State managers have a responsibility to provide stewardship of the resources entrusted in their care. The State Leadership Accountability Act (SLAA) requires agency/department heads to establish, maintain, and monitor a system of internal controls within their entity. The requirements of SLAA are co ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7200/7270
INCOME FROM INVESTMENTS

Chapter: 8200

Section: 8284

Upon receipt of interest on investment securities, the State Controller’s Office (SCO) will issue agencies/departments a receipt showing the amount of interest received and appropriate adjustments of the accrued interest purchased, premium, and discount. The agency/department will record the e ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8200/8284
INTANGIBLE ASSETS

Chapter: 8600

Section: 8615

An intangible asset is an asset that possesses all of the following characteristics: Lacks physical substance. It may be contained in or on an item with physical substance (e.g., software stored on a compact disc), or it may be closely associated with another item that has physical substanc ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8600/8615
DESCRIPTION OF STATE FUNDS

Chapter: 7400

Section: 7400

Governmental accounting systems are organized and operated on a fund basis. A fund is a legal budgeting and accounting entity with a self-balancing set of accounts that segregates money or other resources in the State Treasury for obligations, subject to specific restrictions or limitations. Each fu ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7400/7400
SPECIAL PURPOSE TRUSTS

Chapter: 19000

Section: 19440

Gifts or grants may be donated to the state for specific purposes (e.g., conducting research in a particular field, assisting deserving students, providing money or other resources for the education or entertainment of an institution&rsqu ...

https://www.dgs.ca.gov/Resources/SAM/TOC/19000/19440
MANAGING AND REPORTING ABSENCES - EXPERT WITNESS

Chapter: 8500

Section: 8594.2

An expert witness testifies at a trial, hearing or arbitration due to their specialized knowledge or proficiency in a particular field that is relevant to a dispute. An employee, when called as an expert witness, is not bound by any court limitation on fees but is free to negotiate any reasonable am ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8594-2
SERVICES FURNISHED TO EMPLOYEES

Chapter: 8500

Section: 8599

(New, renumbered from 11000, 11010, 11020, 11030 and 11040) This section provides information and guidance to agencies/departments that may furnish services such as meals, laundry services, dry cleaning, and rental of living quarters to employees. Per Government Code sections 19815.4 (d) and 19822, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8599
ACCOUNT NUMBER 2331, IMPROVEMENTS OTHER THAN BUILDINGS

Chapter: 10400

Section: 10431

Normal Balance: Debit Purpose: This account shows the cost or appraised value of state-owned nonstructural improvements under the jurisdiction of the particular department. Use of this account is dependent on written approval of the Department of Finance, Fiscal Systems and Consulting Unit. Subsidia ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10400/10431
INTRODUCTION TO THE BUDGETING CHAPTER

Chapter: 6000

Section: 6000

The budgeting chapter of SAM provides an overview of the state’s budget process including a description of the events, actions, and documents related to the state's annual financial plan. It provides illustrative examples and instructions for completion of the forms and schedules that are inte ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6000
Insurance Requirements for Privately-Owned/Rented/Leased Aircraft

Chapter: 700

Section: 0746

Travel on official State business may be by privately-owned/rented/leased aircraft whenever this is the least costly means or is in the best interest of the State. Employees must first obtain supervisor approval. Employee pilots shall certify at least yearly to their employing agency that they have ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0746