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SEDAN PURCHASING RESTRICTIONS

Chapter: 4100

Section: 4121.7

A. Restriction on Purchases of Internal Combustion Engine Sedans. State agencies are prohibited from purchasing sedans powered solely by an internal combustion engine utilizing fossil fuels, as well as sedans powered by flex-fuel or bi-fuel engines utilizing petroleum-based fuels and other alternati ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-7
IDENTIFICATION

Chapter: 4100

Section: 4104

(Renumbered from 4120 and Revised 6/96) State-owned mobile equipment used on public roads shall be properly identified. The Director of DGS shall approve the type of identification used. Exceptions are state-owned mobile equipment used by elected officials with regular automobile license plates; mo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4104
EO B-16-12 PUBLIC SAFETY SPECIAL PERFORMANCE EXEMPTION

Chapter: 4100

Section: 4121.4

EO B-16-12 specifies that only public safety vehicles with special performance requirements are exempted from a state agency’s annual zero emission vehicle (ZEV) purchasing requirements. Governor Brown’s 2016 ZEV Action Plan requires the Department of General Services (DGS) to evaluate a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-4
TELEMATICS

Chapter: 4100

Section: 4122

Legal Authority Public Resources Code section 25722.5 Executive Order B-2-11 Definitions For the purposes of this policy, the following definitions apply: Fleet Asset: State vehicles and mobile equipment owned and operated by state agencies. Specific definitions for asset types can be found ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4122
NO SMOKING IN STATE VEHICLES

Chapter: 4100

Section: 4102

Smoking is prohibited in all state-owned passenger mobile equipment which include light and heavy duty trucks, cargo and passenger vans, buses, and any other mobile equipment with an enclosed driver/passenger compartment. See California Vehicle Code Section 465 and Government Code Section 19994.30.

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4102
ZEV INFRASTRUCTURE PLANNING AND READINESS

Chapter: 4100

Section: 4121.6

A. When submitting a Fleet Acquisition Plan (FAP) to the Department of General Services (DGS), Office of Fleet and Asset Management (OFAM), state agencies must be able to demonstrate that they have appropriately planned for, and currently have, zero emission vehicle (ZEV) charging infrastructure nec ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-6
PASSENGER MOBILE EQUIPMENT USAGE REPORT

Chapter: 4100

Section: 4106

(Renumbered from 4131 and Revised 6/96) In order to insure optimum utilization of state-owned passenger mobile equipment (see Vehicle Code Section 465), a Passenger Vehicle Usage Certification form, STD. 276A, will be submitted to the OFA bi-annually, February 15 and August 15. See OFA State Fleet H ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4106
UTILIZATION

Chapter: 4100

Section: 4105

(Renumbered from 4130 and Revised 6/96) It is the responsibility of Agency Secretaries and/or department directors to insure the proper use of state-owned mobile equipment. See Government Code Section 19993.2 and Department of Personnel Administration (DPA) Section 599.800.

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4105
STATEWIDE TRAVEL PROGRAM

Chapter: 4100

Section: 4117

The Statewide Travel Program (STP) administers all travel contracts for airfare, commercial car rentals, travel management services (travel agency), and travel payment services. Access to the aforementioned contracts is only available through STP. Travel contracts and services are ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4117
ZEV CREDITS AND CREDIT RATIOS

Chapter: 4100

Section: 4121.3

Zero Emission Vehicle (ZEV) Credits ZEV credits earned and retained prior to July 1, 2017, are treated as State Agency ZEV Credits. State Agency ZEV Credits, which were earned as a result of purchasing more ZEVs than was required for a given fiscal year, may be used by the owning agency in sub ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-3
ACQUISITION OF VEHICLES

Chapter: 4100

Section: 4120

Overview Purchase of State vehicles will be made by consolidation of agency annual requirements in order to affect savings by volume buying. See Government Code Section 14615 and Public Contract Code Section 10308. In addition, Government Code Section 13332.09 provides that ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120
MAINTENANCE

Chapter: 4100

Section: 4101

(Renumbered from 4150 and Revised 6/96) It is the responsibility of agencies/departments to insure compliance with minimum preventive maintenance standards for state-owned mobile equipment. This includes, but is not limited to, prescribed lubrication service and mechanical inspection on a mileage or ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4101
EMERGENCY PURCHASES

Chapter: 3500

Section: 3511

When an emergency involving public health, welfare, or safety requires the immediate purchase of supplies or equipment without the taking of bids, the requisitioning agency will attach to its requisition a statement regarding the emergency. The statement will be signed by an officer of the agency. A ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3511
COMPETITIVE PURCHASING

Chapter: 3500

Section: 3503

The State is committed to a program of active competition in the purchase of personal property. Public Contract Code Section 10318 makes it illegal for any agency or employee to draft or cause to be drafted any specifications in such a manner as to limit the bidding directly or indirectly to any one ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3503
LIMITING OF COMPETITIVE BIDDING

Chapter: 3500

Section: 3555

Purchase estimates containing references to brand or trade name or other specifications which have the effect of limiting bidding to one bidder and/or one brand or trade name must be accompanied by a statement fully explaining why the product specified is necessary for the successful carrying out of ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3555
STORAGE OF OFFICE EQUIPMENT

Chapter: 3500

Section: 3536

New office equipment should be shipped directly to the point-of-use by the vendor whenever possible. New equipment may not be warehoused for more than 30 days under any circumstances. A department may store a maximum of five complements of office equipment at any facility they lease or own. A comple ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3536
PURCHASE ORDER CHANGES

Chapter: 3500

Section: 3566

Information regarding purchase order changes can be found in the SCM.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3566
PURCHASES FROM COMMUNITY-BASED REHABILITATION OR SHELTERED WORKSHOPS

Chapter: 3500

Section: 3504.2

See Chapter 2 of the State Contracting Manual, Volume 2 or Volume 3 for more information.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3504-2
STANDARDS SAMPLING

Chapter: 3500

Section: 3513

From time to time, special forms will be sent to agencies to facilitate standards sampling. These forms will request information regarding date of delivery, condition of material on arrival, and pertinent comments. These forms must be filled out and returned immediately. If samples are requested, id ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3513
PUBLIC SALE

Chapter: 3500

Section: 3520.7

An agency can offer state-owned personal surplus property for sale to the general public after the agency has offered the property for use within the agency and after submitting a Property Survey Report STD. 152 to the State and Federal Property Reuse Program Office for review and approval. There ar ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-7