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DISTRIBUTION OF PUBLICATIONS PRODUCED UNDER CONTRACT

Chapter: 3100

Section: 3126

When your agency awards a contract for any publications that fall under the Library Distribution Act, you must have that contractor print and distribute the extra 100 copies described above in SAM Section 3125. The extra 100 copies should be part of the original printing contract.

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3126
ENDORSEMENT OF CHECKS BY OTHER THAN PAYEE AGENCY/DEPARTMENT

Chapter: 8000

Section: 8034.4

Agencies/Departments may endorse and deposit negotiable instruments payable to another agency/department when the payment is known to be a proper payment to the receiving agency/department. The endorsement shall contain a statement guaranteeing the absence of prior endorsement as prescribed i ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8034-4
RESTRICTIONS ON USE OF CREDIT CARDS

Chapter: 3500

Section: 3590.3

Credit cards will not be used for the purchase of items covered by price contracts except as noted by item in SAM Sections 3612 through 3696.3. Agencies may further limit employee credit card purchases within classes of items listed on the reverse side of the credit card.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3590-3
ACCOUNTS OUTSIDE OF THE CENTRALIZED STATE TREASURY SYSTEM

Chapter: 8000

Section: 8002

Agencies/Departments may be authorized either by statute or by approval from the Department of Finance, Fiscal Systems and Consulting Unit (FSCU) to maintain bank, savings and loan association, or credit union accounts outside the centralized State Treasury System (CTS). For information ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8002
PERSONAL SERVICES

Chapter: 6000

Section: 6403

A category of expenditure which includes such objects of expenditures as the payment of salaries and wages of state employees and employee benefits, including the state's contribution to the Public Employees' Retirement Fund, insurance premiums for workers' compensation, and the state's share of emp ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6403
ROLE OF THE STATE ARCHIVES DIVISION - CALRIM

Chapter: 1600

Section: 1606

The State Records Management Act identified in SAM Section 1602 requires the State Archives Division - CALRIM to: Establish standards and procedures to carry out the records management program. Help agencies to: Develop record series to account for forms, reports, correspondence, directives, f ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1600/1606
INVOICES WITH DISCOUNTS

Chapter: 8100

Section: 8120.1

Invoices will be paid by revolving fund checks when all of the following conditions apply: The discount percentage is at least one-half of one percent A minimum discount amount of $7 The discount period is too short to permit payment by State Controller’s Office (SCO) warrant If time perm ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8120-1
ENDORSEMENTS

Chapter: 8100

Section: 8160

Government Code section 17050 provides that any person authorized to make payments from a revolving fund may, without requiring a power of attorney from the employee: Endorse a check drawn by the agency/department or a warrant drawn by the State Controller’s Office in payment of a claim pay ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8160
KEY ACCOUNTING ELEMENTS OF A FINANCIAL AND ADMINISTRATIVE IT SYSTEM

Chapter: 7100

Section: 7120

(Revised and Renumbered from 7262 08/2020) Any state agency/department that plans to implement, design or acquire, modify or update a financial and administrative information technology (IT) system after obtaining the necessary approvals outlined in SAM section 7260, must ensure the system in ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7100/7120
PROGRAM SUMMARY, RESOURCES, AND CONTACTS

Chapter: 1700

Section: 1700

Government Code Section 14771 establishes the State Forms Management Program (SFMP) for all state agencies to facilitate the statewide standardization of all agencies’ forms and forms management programs. The SFMP is administered by the Forms Management Center (FMC) and is managed by the Stat ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1700/1700
ENTRY NO. A–7, ADJUST CAPITAL ASSET ACCOUNTS FOR UNSOLD SURVEYED EQUIPMENT

Chapter: 10600

Section: 10606

Purpose: To accrue the estimated sales value of surveyed capital assets as an abatement to the appropriation expenditures account of the fiscal year just ended and to dispose of the capital asset. This entry is made only for those capital assets that were budgeted to be traded-in during the fiscal y ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10600/10606
OPEN SOURCE AND CODE REUSE POLICY INTRODUCTION

Chapter: 4900

Section: 4984

Legal Authority Government Code 11545 and 11546 Definitions Reference SAM 4819.2 Policy The California Department of Technology (CDT) is committed to improving the way state entities buy, build, and deliver information technology (IT) and software solutions to better support cost efficiency, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4984
GENERAL POLICY

Chapter: 3100

Section: 3100

It is the policy of the State to make copies of an agency's documents and publications available to the public. The Library Distribution Act was passed to facilitate this process. This Section of SAM describes the Act and the policies and procedures of distributing Agency publications to the public.

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3100
PURPOSE

Chapter: 5900

Section: 5901

Salvage value of state-owned IT equipment (SAM Section 4819.2) and purchase option credits for leased IT equipment are a source of value to the state. Each agency must ensure that such value is received to the extent that doing so is in the best interest of the state.

https://www.dgs.ca.gov/Resources/SAM/TOC/5900/5901
AUDITS—WORKERS' COMPENSATION BENEFITS

Chapter: 2500

Section: 2584

Departments will reconcile billings submitted by the State Compensation Insurance Fund for proper charges against funds or policies of insurance, as well as credits and debits of temporary disability benefits. By memorandum, State agencies will keep State Compensation Insurance Fund informed of disc ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2584
INTANGIBLE ASSETS – RIGHT-TO-USE SUBSCRIPTION-BASED INFORMATION TECHNOLOGY ARRANGEMENTS (SBITA)

Chapter: 8600

Section: 8615.5

Governmental Accounting Standards Board (GASB) Statement No. 96 establishes uniform accounting and financial reporting requirements for subscription-based information technology arrangements (SBITAs). A SBITA that meets the scope of GASB Statement No. 96 results in a right-to-use SBITA asset, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8600/8615-5
BANK ACCOUNTS

Chapter: 19000

Section: 19462

Agencies/Departments may be authorized either by statute or by approval from the Department of Finance, Fiscal Systems and Consulting Unit (FSCU) to deposit moneys not under the control of the State Treasurer’s Office (STO) in banks outside of the Centralized Treasury System (CTS). Agencies/De ...

https://www.dgs.ca.gov/Resources/SAM/TOC/19000/19462
CLOUD COMPUTING POLICY

Chapter: 4900

Section: 4983.1

Purpose: The Cloud Computing Policy outlines the guidelines and procedures for the appropriate and secure use of cloud computing systems and resources within the State of California. It applies to all Agencies/state entities employees, contractors, and authorized users who access, use, or man ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4983-1
Requests for Approval

Chapter: 100

Section: 0170

DOF and DGS are responsible for generally supervising all matters concerning the financial and business policies of the State. Unless exempted, all State agencies must have their contracts and agreements approved by DGS. Changes in financial and business policies must be approved before negotiations ...

https://www.dgs.ca.gov/Resources/SAM/TOC/100/0170
PROJECT APPROVAL LIFECYCLE BASIC POLICY

Chapter: 4900

Section: 4921

Project Approval Lifecycle (PAL) Stage/Gate deliverables must be reviewed and approved in accordance with the general requirements of SAM Sections 4819.3- 4819.42 (State Information Management Authority and Responsibility), as well as the specific requirements of Sections 4927-4928. See SIMM Section ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4921