Voluntary resignation takes place when an employee, of his/her own accord, chooses to cease his/her appointment to a Department of General Services position or separate from State service.

The table below depicts the roles and responsibilities when an employee ceases employment with DGS or separates from State service.

  • Notifies his/her supervisor, in writing, in advance of the effective date of resignation.
  • Completes and submits all required separation documents received from Employee Resource Liaison.
Employee Resource Liaison
  • Provides employee with all required separation documents:
    • Employee Action Request (EAR) (STD 687)
    • Final timesheet (PAL)
    • Completed COBRA forms for health, dental, vision (GS 901)
    • Conflict of Interest, if applicable (STD 730)
    • Employee Separation Clearance Checklist (DGS OHR 71)
    • Employee's Separation Checklist (DGS OHR 11)
    • Unemployment Insurance Information (GS 78)
    • Absence and Additional Time Worked (STD 634)
  • Forwards all required separation documents to Personnel Specialist
  • Provides information to employee regarding reinstatement rights
  • Initiate separation alert in ABMS
  • Ensures all State property is returned by employee prior to last day of work (ID card, keys, pager, phone, laptop, equipment, vehicles, etc.)
  • Ensures employee's voice mail, if applicable, indicates separation and referral
  • Ensures computer accounts are terminated
Personnel Specialist
  • Receives and processes separation forms
  • Ensures final pay warrant is issued within 72 hours of employees effective date of separation


Responsible Control Agencies

  • California Department of Human Resources
  • State Personnel Board

Laws and Regulations

  • CalHR Rule 599.825-.826, 599.995
  • Government Code section 19996.1(a), 19140
  • SPB Rule 445-446, 448, 548.145
  • Section 6.4 of SPB Laws & Rules


Classification and Pay Unit

Department of General Services
Office of Human Resources

707 3rd Street, 7th Floor
West Sacramento, CA 95605
Contact your assigned Classification and Pay Analyst.