Voluntary Resignation

When an employee chooses to cease his/her appointment.

Voluntary resignation takes place when an employee, of his/her own accord, chooses to cease his/her appointment to a Department of General Services position or separate from State service.

The table below depicts the roles and responsibilities when an employee ceases employment with DGS or separates from State service.

ROLE  RESPONSIBILITY
Employee
  • Notifies his/her supervisor, in writing, in advance of the effective date of resignation.
  • Completes and submits all required separation documents received from Employee Resource Liaison.
Employee Resource Liaison
  • Provides employee with all required separation documents:
    • Employee Action Request (EAR) (STD 687)
    • Final timesheet (PAL)
    • Completed COBRA forms for health, dental, vision (GS 901)
    • Conflict of Interest, if applicable (STD 730)
    • Employee Separation Clearance Checklist (DGS OHR 71)
    • Employee's Separation Checklist (DGS OHR 11)
    • Unemployment Insurance Information (GS 78)
    • Absence and Additional Time Worked (STD 634)
  • Forwards all required separation documents to Personnel Specialist
  • Provides information to employee regarding reinstatement rights
  • Initiate separation alert in ABMS
Supervisor
  • Ensures all State property is returned by employee prior to last day of work (ID card, keys, pager, phone, laptop, equipment, vehicles, etc.)
  • Ensures employee's voice mail, if applicable, indicates separation and referral
  • Ensures computer accounts are terminated
Personnel Specialist
  • Receives and processes separation forms
  • Ensures final pay warrant is issued within 72 hours of employees effective date of separation

Resources

Responsible Control Agencies

  • California Department of Human Resources
  • State Personnel Board

Laws and Regulations

  • CalHR Rule 599.825-.826, 599.995
  • Government Code section 19996.1(a), 19140
  • SPB Rule 445-446, 448, 548.145
  • Section 6.4 of SPB Laws & Rules

Contact

Classification and Pay Unit

Department of General Services
Office of Human Resources

707 3rd Street, 7th Floor
West Sacramento, CA 95605
Contact your assigned Classification and Pay Analyst.