Search DGS

1661 - 1680 of 1848 Results

DISPOSAL OF UNUSED ACCOUNTABLE FORMS

Chapter: 1700

Section: 1750

Each agency is responsible for the appropriate disposal of unused (blank) accountable forms. Accountable forms are unused pre-numbered forms used to record or transfer money. Examples are checks, receipts, meal tickets, and licenses. Destruction of accountable forms should be witnessed by a m ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1700/1750
ELECTRONIC SIGNATURES, ELECTRONIC TRANSACTIONS AND ELECTRONIC RECORD MANAGEMENT FOR STATE FORMS

Chapter: 1700

Section: 1734

Purpose This policy requires all forms that are designed to be completed by internal or external customers (public or private sector entities) conducting business with the State of California, whether standard (STD) or agency forms, are available in an electronic format. Agencies shall use electroni ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1700/1734
OTHER APPLICABLE FORM REQUIREMENTS

Chapter: 1700

Section: 1745

There are other pertinent laws and/or directives regarding forms. This includes: Americans with Disabilities Act (ADA) Section 508 of the Rehabilitation Act requires electronic and information technology to be accessible to people with disabilities, including employees and members of ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1700/1745
ACCESSIBILITY REQUIREMENTS

Chapter: 1700

Section: 1721

The State of California is required to provide all customers equal access to its online information by creating accessible digital content. To ensure equal access to online information (regardless of physical limitations or disabilities), the Statewide Forms Directory content, documents, including f ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1700/1721
FORMS REVIEW PROCESSES

Chapter: 1700

Section: 1725

Proposed changes to state standard (STD) and departmental forms should be reviewed for legal impact, policy compliance, workflow, and electronic signature or approval processes. Coordinating this review and approval process is the responsibility of the Forms Management Representative (FMR) fo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1700/1725
BUSINESS-USE INVENTORY

Chapter: 1700

Section: 1735

Government Code Sections 14771(c) and 14775 require the development, maintenance, and review of a statewide inventory of non-tax business-use forms and reports used by state agencies to collect and/or solicit information from businesses. This inventory is known as the Business-Use Inventory (BUI), ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1700/1735
PROGRAM SUMMARY, RESOURCES, AND CONTACTS

Chapter: 1700

Section: 1700

Government Code Section 14771 establishes the State Forms Management Program (SFMP) for all state agencies to facilitate the statewide standardization of all agencies’ forms and forms management programs. The SFMP is administered by the Forms Management Center (FMC) and is managed by the Stat ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1700/1700
TERMS AND DEFINITIONS

Chapter: 1700

Section: 1710

Permissible Types of E-Signatures Name Typed or Stamped: A person signing or stamping a form electronically does so by typing or stamping their name in the designated signature field with a statement confirming agreement. Recorded Voice: While a voice recording could be ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1700/1710
DEFINITION OF FEDERAL FUNDS

Chapter: 17000

Section: 17105

Agencies/departments will use the following definition of federal funds to identify money remitted to the State Treasury, which must be deposited in the Federal Trust Fund: Federal funds are all monies received directly from the federal government, the expenditure of which is administered thr ...

https://www.dgs.ca.gov/Resources/SAM/TOC/17000/17105
INSTALLMENT PURCHASE CONDITIONS

Chapter: 3400

Section: 3420.20

Installment purchases can be used for: Orders for applicable items placed against Leveraged Procurement Agreements including, but not limited to the California Multiple Award Schedules (CMAS), unless otherwise stated in user instructions, Competitive acquisitions, or Noncompetitive acquisitions. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3400/3420-20
INTRODUCTION

Chapter: 3400

Section: 3400

The State Financial Marketplace (SFM) established by the Department of General Services, provides financing and payment programs that serve California State and local government entities. Tax-exempt rates are established with lenders for the purpose of financing both purchases and leases. The GS $Ma ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3400/3400
INSTALLMENT PURCHASES

Chapter: 3400

Section: 3420

For the purpose of financing purchases, California government entities are permitted to use the Department of General Services’ (DGS) Golden State Financial ($) Marketplace (GS $Mart, pronounced “G S Smart”) to enter into installment purchase agreements (commonly referred to in the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3400/3420
LEASED TANGIBLE ASSETS

Chapter: 3400

Section: 3440.10

Leased tangible assets that may be financed through Lease $Mart includes: Information technology equipment (including mainframes, personal computers, printers, network equipment, and storage), Laboratory Equipment, Copy machines, and Vehicles. Contact a representative of the SFM if there is a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3400/3440-10
ENERGY EFFICIENCY PROJECT

Chapter: 3400

Section: 3420.30

GS $Mart financing may be used for energy efficiency and sustainability projects. GS $Mart may not be used on buildings with bond financing unless prior approval has been received from the DOF. However, the approval of these projects is based on a cost- benefit analysis to substantiate there is ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3400/3420-30
REFINANCING

Chapter: 3400

Section: 3420.40

The GS $Mart Internet site is frequently updated with the latest market information, including approved lenders and finance rates. State departments are advised to review GS $Mart information periodically for refinancing opportunities and, if advantageous, to execute a refinancing contract to realiz ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3400/3420-40
FINANCED LEASES

Chapter: 3400

Section: 3440

California government entities are permitted to enter into financed leases as described in the Uniform Commercial Code, Section 2A, (commonly referred to as “operating leases”) using the Lease $Mart program. Approved lessors, leasing plans, and lease factor rates are listed on the Lease ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3400/3440
LEASING CONDITIONS

Chapter: 3400

Section: 3440.20

Financed leases can be used for: Orders for applicable items placed against Leveraged Procurement Agreements such as the California Multiple Award Schedules (CMAS), unless otherwise stated in user instructions, Competitive acquisitions, or Noncompetitive acquisitions. Conditions for entering in ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3400/3440-20
AUTHORITY

Chapter: 1800

Section: 1820.2

Executive Order B-18-12 mandates that DGS work with other state agencies to develop and implement policies and procedures for the operation and maintenance of state buildings to achieve operating efficiency improvements and water and resource conservation, and to continually update and incorporate t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1800/1820-2
POLICY

Chapter: 1800

Section: 1835.1

State agencies shall reduce water use at their facilities 10 percent by 2015, and 20 percent by 2020 as measured against a 2010 (or earlier) baseline. State agencies shall enter complete annual water use data into the Energy Star Portfolio Manager, and provide access to the Department of General Ser ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1800/1835-1
RECYCLING AND WASTE DIVERSION PRACTICES

Chapter: 1800

Section: 1840

Please refer to SAM Chapter 1900 – Waste Prevention and Recycling of Non- Hazardous Waste.

https://www.dgs.ca.gov/Resources/SAM/TOC/1800/1840