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CONTESTED DEPARTMENT OF GENERAL SERVICES' INVOICES

Chapter: 8400

Section: 8471.5

Section deleted and incorporated into 8471

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8471-5
RELEASE OF FUNDS AND PROPERTY OF DECEASED PERSONS: GENERAL

Chapter: 8400

Section: 8477.1

State employees may designate an individual and up to three contingent persons to receive and negotiate SCO warrants payable to that employee if the employee is deceased. See Government Code section 12479. Instructions relating to this procedure are in SAM section 8477.2. The Probate Code 13100-1311 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8477-1
STOP PAYMENT OF ERRONEOUSLY ISSUED WARRANTS

Chapter: 8400

Section: 8426

Government Code section 17051.5 assigns the responsibility to stop payment on state warrants to the agency/department that initiated the warrant. To initiate a stop payment on warrants erroneously issued to the wrong payee or in the wrong amount and warrants which the authorizing agency/department d ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8426
TERMS AND DEFINITIONS

Chapter: 8400

Section: 8401

Listed below are the terms and definitions commonly used in the statewide accounting and fiscal policies and procedures in chapters 7000 to 19000 of the State Administrative Manual. Agency/Department: Includes every state office, agency, department, division, bureau, board, and commiss ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8401
VOUCHERS FOR PURCHASE OF FEDERAL SURPLUS PROPERTY

Chapter: 8400

Section: 8422.107

Section deleted

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-107
SUBMITTING CLAIMS AND VOUCHERS FOR PAYMENT

Chapter: 8400

Section: 8422.100

Agencies/departments will monitor and review transactions to ensure that claims and vouchers are proper and correct. The internal procedures of an agency/department should be designed to ensure timely, accurate, and cost-effective payment of obligations to vendors. Special attention shou ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-100
ANNUAL INFORMATION RETURNS – REPORTABLE PAYMENTS

Chapter: 8400

Section: 8422.19

The Internal Revenue Code (IRC) and associated regulations require filing Annual Information Returns for reportable payments made during the calendar year. Pursuant to IRC section 6041A and California Revenue and Taxation Code section 18631, the state is required to report certain payments ma ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-19
VERIFYING THE ACCURACY AND VALIDITY OF INVOICES

Chapter: 8400

Section: 8422.050

Purpose of an Invoice An invoice is a document issued by a supplier showing the invoice date, good/service, quantity, price, terms, nature of delivery, and other particulars of goods sold or of services rendered. All invoices should be processed using the State of California’s standard p ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-050
WARRANTS PAYABLE TO CLAIMING AGENCY

Chapter: 8400

Section: 8422.25

Section deleted, revised and renumbered to 8422.204

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-25
INDEPENDENT CONTRACTOR REPORTING

Chapter: 8400

Section: 8422.18

(Renumbered from 8422.116) Agencies/Departments shall report to the Employment Development Department (EDD) within 20 days when making payments of $600 or more or entering into a contract for $600 or more with an independent contractor (i.e., sole proprietors/individuals or single member LLCs) in an ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-18
PUBLIC WORKS PROJECTS

Chapter: 8400

Section: 8454

Deleted and content moved to 8636

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8454
PENALTY FOR LATE PAYMENT ON CONSTRUCTION CONTRACT CLAIMS

Chapter: 8400

Section: 8473.1

Section 10261.5 of the Public Contract Code provides for the payment of interest on construction contracts at an annual rate of 10% (i.e., the rate set forth in subdivision (a) of Section 685.010 of the Code of Civil Procedure) when a State agency fails to pay a contractor's properly submitted and u ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8473-1
GOVERNMENT CLAIMS

Chapter: 8400

Section: 8493

(Revised and renumbered from 8710) Claims for money or damages against the state are presented to and acted on by the Department of General Services (DGS). The Annual Budget Act contains appropriations to pay any claims approved by DGS, and DGS records the associated expenditures. DGS also h ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8493
REPORTING SALES AND USE TAX

Chapter: 8400

Section: 8485

(Revised and renumbered from 8730, 8734.1, 8734.3, 8734.5, 8735, 8735.1, 8735.2, 8735.3, 8735.4) What is Use Tax? Use tax is a tax on purchases made from outside of the State of California for taxable items that will be used, stored, or consumed in California and on which no state sales ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8485
CONTRACT/LEASE INVOICES

Chapter: 8400

Section: 8422.104

Invoices for contractual services and space rental will show the applicable contract or lease number, or other data, to allow positive identification of an existing contract or lease. The State Controller's Office (SCO) will examine the contracts to determine whether the payments are in accordance w ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-104
LOST OR DESTROYED PAYROLL WARRANTS

Chapter: 8400

Section: 8426.2

Agencies/departments may issue office revolving fund checks to replace lost or destroyed payroll warrants but only after completing the forms as required below. If a payroll warrant is lost or destroyed: Prior to an employee receiving a payroll warrant, the agency/department must complete a Proof ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8426-2
INVOICES PAYABLE FROM REVERTED APPROPRIATIONS

Chapter: 8400

Section: 8422.7

Deleted revised and renumbered to 8422.12

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-7
GENERAL

Chapter: 8400

Section: 8400.1

Section deleted

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8400-1
DESIGNATION

Chapter: 8400

Section: 8477.21

Employees will be advised that a designation made pursuant to Government Code section 12479 will remain in effect throughout their employment with the state unless the designation is superseded by any the following events: By the filing of a new designation that discussed in SAM section 8477.22.& ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8477-21
INTEREST ON LIQUIDATED CLAIMS

Chapter: 8400

Section: 8473

In order to encourage governments to act rapidly on claims filed with them, Government Code Section 926.10 provides that claimants shall be paid interest on liquidated claims filed with public entities which have not been paid within 60 days. Interest shall be at six percent per year. The code secti ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8473