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DISCOUNTS

Chapter: 3500

Section: 3573

It is normal practice to extend both trade and cash discounts to the State.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3573
STORAGE OF OFFICE EQUIPMENT

Chapter: 3500

Section: 3536

New office equipment should be shipped directly to the point-of-use by the vendor whenever possible. New equipment may not be warehoused for more than 30 days under any circumstances. A department may store a maximum of five complements of office equipment at any facility they lease or own. A comple ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3536
SURPLUS ELECTRONIC EQUIPMENT - FOSTER YOUTH

Chapter: 3500

Section: 3520.11

State departments are encouraged to donate surplus laptops and other portable computer equipment to the foster youth attending a California state college or university. Donation of this equipment is enabled through the Department of General Services (DGS) State Surplus Property Program. Entities el ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-11
GENERAL

Chapter: 3500

Section: 3500

The Procurement Division (PD), Department of General Services, is responsible for every purchase of non-IT supplies or equipment in excess of $100 and for contracts for purchases for every State agency with such exception as stated in Public Contract Code Sections 10295, 10298, 10430, and 12100.5. T ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3500
PURCHASING AUTHORITY

Chapter: 3500

Section: 3506

The requirements for departments to obtain and maintain purchasing authority is contained in the State Contracting Manual (SCM). Departments are held accountable for the procurement activities conducted under approved purchasing authority.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3506
RESTRICTIONS ON USE OF CREDIT CARDS

Chapter: 3500

Section: 3590.3

Credit cards will not be used for the purchase of items covered by price contracts except as noted by item in SAM Sections 3612 through 3696.3. Agencies may further limit employee credit card purchases within classes of items listed on the reverse side of the credit card.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3590-3
MATERIALS MANAGEMENT AND SUPPLIES WAREHOUSING

Chapter: 3500

Section: 3535

The Director of the Department of General Services has initiated a statewide program to establish effective standards and policies for all materials management functions including reduction of expendable goods inventories which are maintained in uneconomically large quantities. This program is being ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3535
WHEN NOT REQUIRED

Chapter: 3500

Section: 3566.2

Purchase order changes are not required when: Price billed is less than purchase order. Weight or quantity is less than purchase order and unit price as stated on the purchase order. At the time of taking a final delivery, there is a balance in a purchase order, and the final delivery does not overr ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3566-2
DISPOSAL OF SURPLUS PERSONAL PROPERTY

Chapter: 3500

Section: 3520

Prior to an agency’s disposal of any state-owned personal surplus property, other than vehicles and mobile equipment (See SAM Sections 4111 through SAM Sections 4112 for Disposition of Vehicles and Mobile Equipment), the agency must obtain approval from the State and Federal Property Reuse Pro ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520
QUALITY CONTROL SECTION

Chapter: 3500

Section: 3510.3

Quality Control assistance is available from the Office of Procurement, Department of General Services, for agencies throughout the State. The Quality Control Section should be contacted in the event: An agency has questions as to whether an item delivered against a purchase order meets specificat ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3510-3
OTHER PURCHASE ESTIMATES

Chapter: 3500

Section: 3558.2

Purchase estimates and requisitions for items other than equipment (See SAM Section 3558.1) will be submitted to the Sacramento or Los Angeles office of the Office of Procurement, Department of General Services (see SAM Section 3558.3 for offices serving various areas), unless it is: Dependent upon ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3558-2
FEDERAL EXCISE TAX

Chapter: 3500

Section: 3574.1

State purchases are normally exempt from Federal Excise Tax, but an Exemption Certificate, STD. 802, must be attached to the Sub-Purchase Order. See SAM Section 3585 for further detail.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3574-1
CONSOLIDATION OF INTRA-AGENCY REQUESTS

Chapter: 3500

Section: 3553

Agencies should make every effort to consolidate their requirements of similar items into a single purchase estimate. Items should be ordered in quantities sufficient for a reasonable period and consistent with future needs and available storage space. Agency procedures which result in the submissio ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3553
AREAS SERVED BY OFFICE OF PROCUREMENT

Chapter: 3500

Section: 3558.3

Areas served by the two procurement offices are shown on the map, 3558.3 Illustration. All purchase estimates should be submitted to the Sacramento office, except estimates for fresh produce for Southern California delivery should be submitted to the Los Angeles office.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3558-3
SEALED BIDS OR AUCTION SALES

Chapter: 3500

Section: 3520.8

Typically the sealed bid method of public sale brings the highest cash return to the state. The agency must make a diligent effort to secure at least three competitive bids. If the agency cannot make three competitive bids, the agency employee who solicited the bids must prepare and sign a list of t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3520-8
CONTRACTS

Chapter: 3500

Section: 3530

Contract buying reduces the volume of repetitive work, permitting more care and consideration of the award of major purchases, thereby allowing each buyer to become more conversant with the material requirements of the operating departments. It permits a better scheduling of supplies, allowing the o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3530
PURCHASE ORDERS

Chapter: 3500

Section: 3565

Please see the State Contracting Manual.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3565
SALES AND USE TAX

Chapter: 3500

Section: 3574.2

In addition to the State sales tax, the State is subject to the Bradley-Burns Uniform Local Sales and Use Tax.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3574-2
FORMS USED

Chapter: 3500

Section: 3551

The Office of Procurement, Department of General Services, will accept only those purchase requests submitted on standard forms. The standard forms are: STD. 66 Purchase Estimate & ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3551
FINANCIAL PROFILE REPORTS

Chapter: 3500

Section: 3514

Agencies that require information on firms within the United States may obtain this data from the Procurement Division, Department of General Services, which has contracted for credit rating services. Use of the service for purposes other than as a check on firms to whom credit may be extended is no ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3514