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FREIGHT AND TRANSPORTATION INVOICES

Chapter: 8400

Section: 8422.101

All freight and transportation invoices must be submitted to the Department of General Services (DGS), Transportation Management Unit (TMU) for approval prior to scheduling payment through the State Controller’s Office. See SAM sections 3851, 3852, and 1200 et seq., specifying the exact rates ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-101
YEAR-END REPORT NO. 9, ANALYSIS OF CHANGE IN FUND BALANCE (STATEMENT OF OPERATIONS)

Chapter: 7900

Section: 7963

The Analysis of Change in Fund Balance, Report No. 9, is also known as the Statement of Operations. Departments must prepare an Analysis of Change in Fund Balance when they account for any one of the following: A non-governmental cost fund in its entirety. An account within a non-governmental cos ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7963
RECONCILING ACCOUNTS IN THE CENTRALIZED STATE TREASURY SYSTEM

Chapter: 8000

Section: 8060

Agencies/departments will reconcile all Centralized State Treasury Systems (CTS) accounts within 30 days of the preceding month. See SAM sections 7900, 7901, 7923, and 7967. At the end of each period, the State Controller’s Office (SCO) issues a CTS Statement for each CTS account. If there is ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8060
Advance Blanket Approval

Chapter: 700

Section: 0761

The Blanket Approval for Out-of-State Travel form, STD. 260, should reach the Governor’s Operations Office by the deadline specified on the annual Budget Letter, along with the Travel Plan in two separate sections. Section 1 represents mission critical travel as defined in the most recen ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0761
CONSOLIDATION OF INTRA-AGENCY REQUESTS

Chapter: 3500

Section: 3553

Agencies should make every effort to consolidate their requirements of similar items into a single purchase estimate. Items should be ordered in quantities sufficient for a reasonable period and consistent with future needs and available storage space. Agency procedures which result in the submissio ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3553
THE DEPARTMENT OF RESOURCES, RECYCLING AND RECOVERY (CALRECYCLE) RESPONSIBILITIES

Chapter: 1900

Section: 1940

For new agencies/departments, CalRecycle approves the integrated waste management plan and creates the electronic annual reporting system. For existing agencies/departments, CalRecycle does the following: Assist agencies to implement programs to source reduce, separate and collect recyclable mater ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1900/1940
ANNUAL INFORMATION RETURNS – REPORTABLE PAYMENTS

Chapter: 8400

Section: 8422.19

The Internal Revenue Code (IRC) and associated regulations require filing Annual Information Returns for reportable payments made during the calendar year. Pursuant to IRC section 6041A and California Revenue and Taxation Code section 18631, the state is required to report certain payments ma ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-19
INTRASCHEDULE TRANSFERS, SECTION 26.00 OF THE BUDGET ACT

Chapter: 6000

Section: 6548

Section 26.00 authorizes Finance to augment any program, project, or function of an appropriation by transfer from any other program, project, or function scheduled within the same appropriation. However, augmentations by such transfer are limited to specific percentage increases as detailed in the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6548
INTANGIBLE ASSETS

Chapter: 7600

Section: 7625

(Summary Account 162 and Legacy Level 1 Account 2400) Account Account Name Account Definition Legacy 1620 Intangible Assets--Amortizable Summary account of amortizable intangible assets. 2410 1620200 Computer Software--Am ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7600/7625
IDENTITY AND ACCESS MANAGEMENT

Chapter: 5300

Section: 5360

Policy: Each state entity shall safeguard access to information assets by managing the identities of users and devices and controlling access to resources and data bases on a need to know basis throughout the identity lifecycle. Each state entity shall establish processes and procedures to ensure: ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5300/5360
ACCOUNT NUMBER 1730, PREPAYMENTS TO OTHER FUNDS OR APPROPRIATIONS

Chapter: 10400

Section: 10419

Normal Balance: Debit Purpose: This account shows the unexpended prepayments to other funds or appropriations for services requested. It also shows the unexpended prepayments to the Water Resources Revolving Fund, Architecture Revolving Fund, and State Transportation Fund for capital projects. Agenc ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10400/10419
ACCOUNT NUMBER 1311, ACCOUNTS RECEIVABLE—ABATEMENTS

Chapter: 10400

Section: 10407

Normal Balance: Debit Purpose: This account shows the amount receivable from private entities as abatements of expenditures. For state accounting purposes, abatements are as defined in SAM Section 10220. Subsidiaries: Accounts Receivable Ledger or File Normal Entries: Entry Number ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10400/10407
CASH RECEIPTS REGISTER

Chapter: 8000

Section: 8093

The Cash Receipts Register is maintained to track General and Agency Trust Fund Cash received. Agencies/Departments shall enter transactions using separate registers for the different types of cash. Agencies/Departments that do not prepare reports of collections should include the following i ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8093
Long-Term Travel

Chapter: 700

Section: 0722

Employees on travel status for longer than 31 consecutive days qualify for long-term travel per diem. The full long-term per diem is paid for each 24-hour period provided the employee's primary residence is occupied by the employee's dependents or is maintained at a net expense greater than $200 per ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0722
DEMURRAGE

Chapter: 3800

Section: 3807

(Revised & Renumbered from 3810 2/93) Usually only a fixed time is allowed by the carrier for loading or unloading of rail cars, trucks or trailers, or other types of transportation. If it takes longer, the carrier will bill for the extra time. Therefore, you must make every effort to load and u ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3807
DESIGNATION

Chapter: 8400

Section: 8477.21

Employees will be advised that a designation made pursuant to Government Code section 12479 will remain in effect throughout their employment with the state unless the designation is superseded by any the following events: By the filing of a new designation that discussed in SAM section 8477.22.& ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8477-21
ADMINISTRATION OF THE OPERATING BUDGET

Chapter: 6000

Section: 6500

The system for budget administration and control is provided in the State Constitution, Government Code provisions, and a number of control sections of the Budget Act. The system also adheres to the Attorney General’s opinions. The operating budget is the total of all the expenditure authoriz ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6500
PREPARATION OF SUPPLEMENTARY SCHEDULE OF 6454 OPERATING EXPENSES AND EQUIPMENT

Chapter: 6000

Section: 6454

This supplementary schedule (form DF 300) is designed for summarizing the operating expenses and equipment requirements of the department. The DF 300 schedule can be generated from the FI$Cal/Hyperion budget system by running the DF 300 report. Submit the report as generated with other supplementary ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6454
TOXIC CHEMICAL SAFETY ORDER REQUIREMENTS

Chapter: 2500

Section: 2590.1

In order to comply with the safety order, the following statewide policy is established: The director of each department shall designate an individual to be responsible for employee toxic exposure records. It is suggested that the departmental Safety Coordinator, Return-to-Work coordinator or the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/2500/2590-1
TEMPORARY HELP OR OVERTIME BLANKETS

Chapter: 6000

Section: 6518

Temporary help blanket positions are for short-term or intermittent uses when it would be impractical to use permanent positions. Blanket positions are intended to be used for temporary, seasonal, or intermittent workload, whereas permanent positions are normally used for longer-term, more permanent ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6518