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381 - 400 of 1848 Results

SALARY WARRANTS - SEPARATION OF DUTIES

Chapter: 8500

Section: 8580.1

Agencies/Departments will observe the following separation of duties in designating individuals who can certify or process personnel documents to the State Controller’s Office (SCO), Personnel and Payroll Services Division. Individuals designated by agencies/departments to receive ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8580-1
STATE PAY PLAN (PAY FREQUENCY)

Chapter: 8500

Section: 8510

In accordance with the California Code of Regulations, Title 2, section 633.2, an employee whose salary is established on a monthly basis shall receive their monthly salary based on 12 nearly equal pay periods each year. The pay period, referred to as a calendar month, will contain either ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8510
COMPENSATION AND DISABILITY INSURANCE - TEMPORARY DISABILITY

Chapter: 8500

Section: 8536

Temporary Disability (TD) payments are issued by the State Compensation Insurance Fund (State Fund). Specific instructions on payroll processing relating to TD and Industrial Disability Leave (IDL) are administered by the State Controller’s Office (SCO). Refer to sections E300 and E400 of the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8536
ACCESS CONTROL FOR OUTPUT DEVICES

Chapter: 5300

Section: 5365.1

Policy: Each state entity shall control access to information system output devices, such as printers and facsimile devices, to prevent unauthorized individuals from obtaining the output. Implementation Controls: NIST SP 800-53: Physical and Environmental Protection (PE)

https://www.dgs.ca.gov/Resources/SAM/TOC/5300/5365-1
PERSONNEL PROCEDURES - LEAVE BALANCES RECORD

Chapter: 8500

Section: 8534

Agencies/departments will be required to maintain all leave balance records for each employee. Monthly Employee Leave Record, STD. 642 or an equivalent form will be used to maintain individual sick leave and vacation credit balances. Absence and Additional Time Worked Report, STD. 634, or an equi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8534
MANAGING AND REPORTING ABSENCES - EXPERT WITNESS

Chapter: 8500

Section: 8594.2

An expert witness testifies at a trial, hearing or arbitration due to their specialized knowledge or proficiency in a particular field that is relevant to a dispute. An employee, when called as an expert witness, is not bound by any court limitation on fees but is free to negotiate any reasonable am ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8594-2
SALARY WARRANTS - RETURN OF SALARY WARRANTS

Chapter: 8500

Section: 8580.3

Agencies/departments will not verify the computations of gross and net pay made by the State Controller’s Office (SCO). However, agencies/departments must withhold and return to the SCO, Administration and Disbursements Division, warrants that result in overpayments because of incorrect docume ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8580-3
SALARY WARRANTS - EMPLOYEE SEPARATIONS

Chapter: 8500

Section: 8580.4

Agencies/departments are responsible for ensuring that payments to separating employees are in accordance with Labor Code sections 201 and 202. When an employee is separating, wages earned and unpaid are due immediately at the time of discharge. When an employee resigns from employment (i.e., employ ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8580-4
MANAGING AND REPORTING ABSENCES - COURT SUBPOENAED WITNESS

Chapter: 8500

Section: 8594.1

If an employee is requested to appear as a witness, the employee will confer with the court or attorney to determine if certified copies of appropriate documents would be suitable to eliminate the need for a court appearance. If a court appearance waiver is not approved, the employee will req ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8594-1
COMPENSATION AND DISABILITY INSURANCE - THIRD PARTY RECOVERIES

Chapter: 8500

Section: 8537

Pursuant to Labor Code sections 3850-3865, the state may recover compensation benefits and other damages from a third party liable for the injury or death of a state employee. Amounts recovered by way of subrogation are the result of actions taken by the State Compensation Insurance Fund (State Fund ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8537
PERSONNEL PROCEDURES - OVERTIME

Chapter: 8500

Section: 8534.2

(Renumbered from 8540) Approve Overtime Overtime is compensated either by cash payment or Compensated Time Off (CTO). All overtime should be approved by a designated supervisor. Overtime should be authorized and issued in accordance with bargaining unit agreements. Due to the nature of work carried ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8534-2
PAYROLL ACCOUNTING - RECOVERY BY PAYROLL DEDUCTION

Chapter: 8500

Section: 8593.2

This section provides accounting procedures to agencies/departments for the Payroll Accounts Receivable (PAR) recovery by payroll deduction. When overpayments are deducted from subsequent payrolls, the State Controller's Office (SCO) will deposit the amount deducted in the State Payroll Revol ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8593-2
SALARY WARRANTS - UNDELIVERED SALARY WARRANTS

Chapter: 8500

Section: 8580.5

All salary warrants not picked up/delivered to employees within five days of receipt must be returned to the office within the agency/department responsible for distributing salary warrants. A written record of all undelivered warrants will be maintained and a copy given to the human resources offic ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8580-5
SALARY WARRANTS - RELEASE OF SALARY WARRANTS

Chapter: 8500

Section: 8580.2

When a pay period ends on a normal workday (Monday through Friday), agencies/departments may release salary warrants anytime on that day after the employee has completed the final workday for the pay period. For employees who complete their shift at 5:00 p.m. on the last day of the pay per ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8580-2
TAX WITHHOLDING AND REPORTING - PERSONAL USE OF STATE-PROVIDED VEHICLES

Chapter: 8500

Section: 8572.4

The Internal Revenue Service (IRS) and the Franchise Tax Board regulations consider the value of all personal use of a state-provided vehicle as taxable compensation. (Refer to the IRS publication 15-B – Employer’s Tax Guide to Fringe Benefits and the Payroll Procedures Manual section N1 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8572-4
MANAGING AND REPORTING ABSENCES – REPORTING REQUIREMENT FOR WITNESSES

Chapter: 8500

Section: 8594.3

An Absence and Additional Time Worked Report form, STD. 634, will be used to report compensable absences as a subpoenaed witness or an expert witness. One copy of the STD. 634 will be prepared for the accounting office to serve as a source document for recording an accounts receivable-abatements if ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8594-3
MANAGING AND REPORTING ABSENCES - JURY DUTY

Chapter: 8500

Section: 8594

State employees may be required to serve as a juror for the following: Civil or criminal trial Grand jury Jury of inquest Employees who receive regular compensation while serving as a trial juror on a civil or criminal case will not be paid an attendance fee, pursuant to Code of Civil Procedure ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8594
CENTRAL SERVICE ROLES FOR PAYROLL PROCESS

Chapter: 8500

Section: 8500

This chapter provides statewide policies, regulations, and procedures on payrolls for state civil service employees. Agency/department human resources offices can provide additional guidance in these areas. Below is the description of the roles of the central service agencies/departments withi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8500
SERVICES FURNISHED TO EMPLOYEES

Chapter: 8500

Section: 8599

(New, renumbered from 11000, 11010, 11020, 11030 and 11040) This section provides information and guidance to agencies/departments that may furnish services such as meals, laundry services, dry cleaning, and rental of living quarters to employees. Per Government Code sections 19815.4 (d) and 19822, ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8599
TAX WITHHOLDING AND REPORTING - MOVING EXPENSES

Chapter: 8500

Section: 8572.1

Federal and state laws require that all payments for moving expenses be reported for income tax purposes. Agencies/departments will report moving expense payments to the State Controller’s Office. Refer to the Payroll Procedures Manual (PPM) section N147, et seq. Where applicable, payme ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8572-1

Search DGS

381 - 400 of 1848 Results

SALARY WARRANTS - SEPARATION OF DUTIES

STATE PAY PLAN (PAY FREQUENCY)

COMPENSATION AND DISABILITY INSURANCE - TEMPORARY DISABILITY

ACCESS CONTROL FOR OUTPUT DEVICES

PERSONNEL PROCEDURES - LEAVE BALANCES RECORD

MANAGING AND REPORTING ABSENCES - EXPERT WITNESS

SALARY WARRANTS - RETURN OF SALARY WARRANTS

SALARY WARRANTS - EMPLOYEE SEPARATIONS

MANAGING AND REPORTING ABSENCES - COURT SUBPOENAED WITNESS

COMPENSATION AND DISABILITY INSURANCE - THIRD PARTY RECOVERIES

PERSONNEL PROCEDURES - OVERTIME

PAYROLL ACCOUNTING - RECOVERY BY PAYROLL DEDUCTION

SALARY WARRANTS - UNDELIVERED SALARY WARRANTS

SALARY WARRANTS - RELEASE OF SALARY WARRANTS

TAX WITHHOLDING AND REPORTING - PERSONAL USE OF STATE-PROVIDED VEHICLES

MANAGING AND REPORTING ABSENCES – REPORTING REQUIREMENT FOR WITNESSES

MANAGING AND REPORTING ABSENCES - JURY DUTY

CENTRAL SERVICE ROLES FOR PAYROLL PROCESS

SERVICES FURNISHED TO EMPLOYEES

TAX WITHHOLDING AND REPORTING - MOVING EXPENSES