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AGENCY MANAGEMENT RESPONSIBILITIES

Chapter: 4500

Section: 4510

State Public Safety agencies are responsible for the effective use and management of communications in accordance with the policies, directives, and procedures established in SAM and the PSCSG. Heads of state agencies and institutions should: Ensure that systems and services are efficiently used t ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4500/4510
CASH RECEIPTS REGISTER

Chapter: 8000

Section: 8093

The Cash Receipts Register is maintained to track General and Agency Trust Fund Cash received. Agencies/Departments shall enter transactions using separate registers for the different types of cash. Agencies/Departments that do not prepare reports of collections should include the following i ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8093
FI$CAL DEPOSIT SLIP PROCESS

Chapter: 8000

Section: 8033

The FI$Cal Deposit Slip Process replaced the State Treasurer’s Office’s (STO’s) Electronic Deposit Form web application for agencies/departments to access the online Report of Deposit (ROD) form. Agencies/Departments shall print the ROD form with three identical copies iden ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8033
ACCOUNT NUMBER 1311, ACCOUNTS RECEIVABLE—ABATEMENTS

Chapter: 10400

Section: 10407

Normal Balance: Debit Purpose: This account shows the amount receivable from private entities as abatements of expenditures. For state accounting purposes, abatements are as defined in SAM Section 10220. Subsidiaries: Accounts Receivable Ledger or File Normal Entries: Entry Number ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10400/10407
RECOVERY OF LUMP SUM PAYMENTS

Chapter: 8500

Section: 8596

Upon separation from state service, with no fault on the part of the employee, a person may be entitled to a lump sum payment for annual vacation and compensating time off. See Government Code section 19839. If a person receives a lump sum separation payment and subsequently returns to state s ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8596
COMPENSATION AND DISABILITY INSURANCE - NONINDUSTRIAL DISABILITY INSURANCE

Chapter: 8500

Section: 8538

Per the Human Resources Manual section 1411, the Employment Development Department (EDD) has administrative responsibility of the Nonindustrial Disability Insurance (NDI) Program for state employees. The EDD shall be reimbursed for its NDI related administrative costs by the agencies/departments emp ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8500/8538
RELEASE OF PERSONAL PROPERTY PURSUANT TO PROBATE CODE SECTION 13100

Chapter: 8400

Section: 8477.31

Probate Code section 13100 provides for the collection or transfer of a decedent's personal property without the administration of the estate or probate of the will. To effect the transfer of the decedent's personal property, the successor of the decedent must furnish an affidavit or declaration und ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8477-31
ABATEMENTS OF EXPENDITURES

Chapter: 8300

Section: 8366

(Revised and renumbered from 10220) An abatement is a reduction of an expenditure that has already been made from an appropriation. Only the following types of receipts will be accounted for as abatements: Refunds of overpayments of salaries (including (a) temporary disability receipts described i ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8366
PURPOSE OF BUDGETARY ACCOUNTING

Chapter: 8300

Section: 8310

Budgeting is an essential element of the financial planning, control, and evaluation processes of governments. The purpose of budgetary accounting is to monitor and control the state’s financial activities to the level and purpose specified in the annual Budget Act and other pertinent le ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8310
FISCAL IMPACT ON LOCAL GOVERNMENT

Chapter: 6000

Section: 6605

(Revised and renumbered from 6620 on 3/2009) Subdivision (a) of Article XIII B provides that whenever the Legislature or any state agency mandates a new program or higher level of service on any local government, the state shall provide a subvention of funds to reimburse that local government for th ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6600/6605
SITE SELECTION AND ACQUISITION

Chapter: 6800

Section: 6824

One of the core functions of the capital outlay process is the acquisition of real property for the state, such as obtaining land or exercising purchase options. All acquisitions are subject to Property Acquisition Law (Government Code Sections 15850–15866), other than the exceptions li ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6824
ENTRY NO. 19 CAPITAL OUTLAY PROJECT COMPLETED BY A CONSTRUCTION AGENCY/DEPARTMENT

Chapter: 10500

Section: 10519

Purpose: To record the complete reduction of the prepayment transfer and return any unexpended balance in the project prepayment to the originating appropriation. References: SAM section 6868 and 10537. Record Reduction of Prepayment Amount Debit/ Credit Account Lega ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10500/10519
DISHONORED CHECK FEE

Chapter: 8000

Section: 8043.1

Government Code section 6157 authorizes agencies/departments to assess a charge for dishonored checks for a reasonable amount not to exceed the actual costs incurred for the processing and collection. Agencies/Departments may refrain from issuing licenses, permits, etc., or withhold services ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8043-1
Fee Schedules, Medical and Related Services

Chapter: 100

Section: 0192

Fee schedules. Fee schedules include, but are not necessarily limited to, the following: Medical. Dental. Optical. Hospital. Nursing home. Related services. Drugs. Medical appliances. These fees are binding on the programs of all agencies except those financed under an insurance principle ...

https://www.dgs.ca.gov/Resources/SAM/TOC/100/0192
PROJECT DUE DILIGENCE

Chapter: 6800

Section: 6827

Real estate due diligence consists of the identification of title, environmental, and site issues, and a determination of whether these issues affect value, desirability, or utility, of a property for a proposed state use. Departments, or DGS on behalf of departments, are responsible fo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6827
AUDIT AND APPROVAL FOR PAYMENT OF CARRIER'S FREIGHT BILL

Chapter: 3800

Section: 3825

Instruct all carriers performing household moves under Part II of Moving Service Authorization, STD. 255, and the State's Uniform Tender of Services and Rates to submit their freight bills directly to the DGS Transportation Management Unit. After analysis and audit, the freight bills will be fo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3825
OFFSET PROCEDURES

Chapter: 8200

Section: 8293.4

(Revised and renumbered from 8790) Offsetting is the process where an amount owed to a debtor is used to pay an outstanding account of the debtor. Before offsetting, agencies/departments must ensure collection procedures have been followed in accordance with SAM section 8293.1, and agencies/departm ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8200/8293-4
ENCUMBRANCES

Chapter: 8300

Section: 8340

Purpose Encumbrances are obligations of all or part of an appropriation. Outstanding encumbrances are the recognition of commitments related to unfulfilled purchase orders or outstanding contracts which will subsequently be recognized as expenditures when goods and services are received. The purpose ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8300/8340
TRAINING INVOICES

Chapter: 8400

Section: 8422.113

Agencies/Departments shall develop a training authorization (e.g., training request, requisition, service agreement, contract, interagency agreement) in a manner that safeguards the state’s interests. The training authorization should include pertinent details, such as: Amount of fees ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-113
CALIFORNIA STATE AUDITOR’S OFFICE

Chapter: 7300

Section: 7380

The California State Auditor’s Office (State Auditor) was created in 1993 and serves as the state’s independent external auditor. To assure its independence, the law frees the State Auditor from the control of the executive and legislative branches. The State Auditor promotes the effecti ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7300/7380