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ABOLISHING FUNDS

Chapter: 7400

Section: 7455

An existing state fund may be abolished in one of two ways: Abolishing Funds by Statute A bill that created a fund may set a repeal date for the fund. The fund would be abolished on the date specified in the statute unless a subsequent bill abolishes the fund before or extends the fund beyond the ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7400/7455
FUND EQUITY

Chapter: 7600

Section: 7640

(Summary Account 30 and Legacy Level 1 Account 5100) Account Account Name Account Definition Legacy 30 Capital Contributions Summary account of capital contributed to funds. 5100 3000000 Capital Contributions Capital co ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7600/7640
ESTABLISHING FUNDS

Chapter: 7400

Section: 7450

State funds can be created in one of three ways: By Statute: A bill passed by the State Legislature and signed into law may create a fund for a specific purpose or various purposes. The legislation will specify the purpose of the fund, the source of revenue, any specific restrictions, the appropri ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7400/7450
CHANGE FUNDS

Chapter: 8100

Section: 8111

An agency/department may establish change funds for the purpose of providing cash in denominations and amounts necessary to permit the making of change for its daily cash collection operations. This fund will be withdrawn from the revolving fund and operated on an imprest basis. Agencies/Departments ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8111
REVOLVING FUND

Chapter: 7800

Section: 7810

A revolving fund subsidiary ledger, or Cash Book, is a detailed record of the revolving fund cash in the agency/department’s checking account. The ledger is debited for receipts deposited and credited for revolving fund checks drawn. The balance shows the cash portion of the revolving f ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7800/7810
RETIREMENT FUNDS

Chapter: 13400

Section: 13410

(Revised and renumbered from 16400) The state established each retirement fund for a specific purpose to address specified retirement needs. A single assigned agency/department administers and accounts for the financial activities of each retirement fund. Retirement funds use the economic resources ...

https://www.dgs.ca.gov/Resources/SAM/TOC/13400/13410
FEDERAL TRUST FUND

Chapter: 17000

Section: 17101

Chapter 1284, Statutes of 1978, created the Federal Trust Fund effective July 1, 1979. The purpose of this fund is to provide a single depository for all federal funds received by the state from individual federal agencies and programs. This fund has the capability to track federal funds from the au ...

https://www.dgs.ca.gov/Resources/SAM/TOC/17000/17101
FUND CONDITION STATEMENTS

Chapter: 6000

Section: 6481

The Fund Condition Statement displays the summary of a fund’s operations for the past, current, and budget years. This statement is generally prepared for all funds classified as special funds within the Manual of State Funds. Fund Condition Statements are also prepared for other funds which a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6481
CASH PURCHASE FUNDS

Chapter: 8100

Section: 8112

Cash purchase funds (petty cash), will be withdrawn from the revolving fund and operated on an imprest basis to provide cash for purchases or services not to exceed $50 (exclusive of sales tax) per purchase or service. The monthly reconciliation of revolving fund resources will show the total amoun ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8112
REVOLVING FUND INVOICES

Chapter: 8400

Section: 8422.108

Any invoice being submitted to the State Controller’s Office to reimburse an office revolving fund will show the applicable revolving fund check number on the face of the invoice. However if the revolving fund checks issued to pay invoices in a manual claim schedule are in consecutive nu ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-108
RESPONSIBILITIES AND AUTHORITY OF FUND ADMINISTRATORS AND FUND USERS

Chapter: 6000

Section: 6401

The Department of Finance designates an administering department for each fund, which is indicated in the description of the fund in the Manual of State Funds (found at: http://www.dof.ca.gov/accounting/manual_of_state_funds/). The administering department is responsible for the overall managem ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6401
DESCRIPTION OF STATE FUNDS

Chapter: 7400

Section: 7400

Governmental accounting systems are organized and operated on a fund basis. A fund is a legal budgeting and accounting entity with a self-balancing set of accounts that segregates money or other resources in the State Treasury for obligations, subject to specific restrictions or limitations. Each fu ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7400/7400
CLASSIFYING FUNDS-GAAP BASIS

Chapter: 7400

Section: 7420

The Generally Accepted Accounting Principles (GAAP) basis classification divides funds into three fund categories: governmental, proprietary, and fiduciary. The GAAP basis classification assigned to a fund impacts how the fund is displayed in the Annual Comprehensive Financial Report. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7400/7420
TRANSFER OF FUNDS TO THE ARCHITECTURE REVOLVING FUND (ARF)

Chapter: 6800

Section: 6811

Section 14957 of the Government Code establishes the Architectural Revolving Fund (ARF) which receives, through transfer, funds for the following related to the betterment and new construction of state-owned buildings: Studies, New construction, Major construction and equipment, Minor co ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6800/6811
INSTITUTION CASH PAYMENT FUNDS

Chapter: 8100

Section: 8110

Each institution may establish one cash payment fund not to exceed $10,000. The institution may exceed $10,000 upon written approval from the Department of Finance, Fiscal Systems and Consulting Unit (FSCU). See SAM Section 7040, Request for FSCU Approval and Fiscal Policy Assistance. An institution ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8110
OFFICE REVOLVING FUND RECONCILIATION

Chapter: 7900

Section: 7922

Agencies/Departments will reconcile their Office Revolving Fund (revolving fund) by reviewing the revolving fund book balance and other related accounts. Agencies/Departments will have documents to support the usage of the revolving fund. A sample of the Office Revolving Fund Reconciliation is ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7922
DEFINITION OF FEDERAL FUNDS

Chapter: 17000

Section: 17105

Agencies/departments will use the following definition of federal funds to identify money remitted to the State Treasury, which must be deposited in the Federal Trust Fund: Federal funds are all monies received directly from the federal government, the expenditure of which is administered thr ...

https://www.dgs.ca.gov/Resources/SAM/TOC/17000/17105
APPROPRIATION OF FEDERAL FUNDS

Chapter: 17000

Section: 17110

Government Code section 13338 provides for the Budget Act appropriation of federal funds received by the state and deposited in the State Treasury. The Budget Act shall provide the authority for both direct expenditures from the Federal Trust Fund and transfers to other funds. Agenc ...

https://www.dgs.ca.gov/Resources/SAM/TOC/17000/17110
RECEIPT OF FEDERAL FUNDS

Chapter: 8000

Section: 8003

Federal funds are awarded to agencies/departments through grants and cooperative agreements. Grants and cooperative agreements are commitments certified by an authorized federal official, and specified by a Federal Award Identification Number (FAIN), an Assistance Listing Number (ALN), a peri ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8003
AGENCY TRUST FUND CASH

Chapter: 8000

Section: 8090.1

Agency Trust Fund Cash consists of cash relating to depositor trusts held on deposit by agencies/departments. These funds are not remitted to the State Treasury.

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8090-1