Amex Payment Tools

• The Amex Business Travel Account (BTA) for charging expenses from the state-certified travel agency and for charging state contracted airfares (YCAL and Capacity Controlled).
• The Amex Car Rental Business Travel Account (CRBTA) for charging vehicle rental expenses made at a contracted commercial rental car agency (Enterprise or Vanguard).
• The Amex Meeting Planner Account (MPA) for charging group lodging and all meeting-related expenses.
• The Individual Amex Government Card used by state travelers for charging expenses while traveling on state business. The government card identifies the traveler as a state employee.  The traveler is invoiced electronically and is responsible for their own charges and payments. 

(Note: The centrally-billed accounts, the BTA, CRBTA, and MPA, are invoiced electronically to each department.)

Effective July 1, 2008, payment for all state-conducted meetings, conferences, events, seminars, workshops, off-sites, presentations, training, examination locations, forums, public hearings, trade shows, and job fairs when conducted at a lodging or event establishment shall be made utilizing the American Express Payment System Meeting Planners Account (MPA). 

The MPA is a centrally-billed, cardless American Express (Amex) account used to pay for group lodging and all meeting-related charges. 

To establish an Amex MPA for your department, contact Shawn Campbell, Dedicated Account Representative State Hotel Programs Coordinator at (877) 302-4413 or at Shawn.T.Campbell@aexp.com  

Listed below is MPA-related information:

• CMMP 11: Justification for Non-Compliance with MM 08-08 (PDF)
• Management Memo # 08-08 (PDF) announces new payment process for meeting, conference, and event-related expenses.

For the American Express® Government Card, monthly billing statements are sent electronically to you.

To receive your statements electronically, you must enroll in Manage Your Card Account (MYCA), the secure account website from American Express. 

How to Enroll in MYCA

Go to the American Express website and click "Continue" to begin registration.  For your reference, have your Government Card available.
  

1. Create a user ID and password.
2. Enter the Card account number and Card ID in the appropriate spaces.
3. Enter security information and a valid e-mail address.
4. Select account alerts you may find helpful, such as "Payment Due" or "Payment Received" notifications.

Once enrolled, each month you will automatically receive an e-mail notification with a link to your newest statement.

How to View Your Online Statement

Viewing your current and past statements is easy with the MYCA site.

1. Go to americanexpress.com and log in using your User ID and Password. Make sure “Cards – View and Pay Bill” is selected in the drop-down menu.
2. Click on the image of your Corporate Card. The screen will expand to show more options.
3. Click "Online Statements". On the "Card Activity" page you can view merchant details, pull up charges from previous statements and more.
4. To download your Online Statement, click "View Your Billing Statement". The "Download Billing Statement" page will display links to PDF versions of all your statements for the last six months.
5. Click "View/Download" for the most recent statement and either select "Open" to launch the PDF or "Save" to save a copy to your desktop.
6. If you have any difficulties enrolling in MYCA you may call 1-800-AXP-1234.

The Amex Business Travel Account Program includes the following benefits and safeguards:

• Provide door-to-door coverage in case of an accident ($350,000) while on official government-related business travel
• Monitor daily, weekly, monthly travel through the American Express online portal
• Produce volume reports for airline, car rental, lodging and state travel ad hoc reports
• Bill travel expenses directly to each department
• Simplify and standardize travel expense claims (TEC) and reduce staff time