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The SUPER Tool

The SUPER Tool is an excel file that your department can use to populate your SCPRS data. Since the SUPER Tool is created outside the FI$CAL system, you can use it to upload as many as 50,000 line items at once and save data and come back to it, without losing information. Once you’ve completed your entries, the SUPER Team will review your data, convert your file into a type compatible with the FI$CAL system and send it back to you, ready for uploading.

**UPDATE**

Effective July 10th, FI$Cal functionality will require Acquisition Methods, LPA Numbers and Supplier IDs to match for a successful upload. A job aid to assist with successful uploads of the SUPER Tool and the new functionality can be found here: SUPERTool and FI$Cal Validation Job Aid. 

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Before You Begin

Departments can begin using the SUPER Tool by emailing the SUPER Team at eprocure@dgs.ca.gov 

When emailing your request for the SUPER Tool, provide the following:

  • Identify which individuals in your department will be performing the SCPRS Upload into the FI$Cal system. (Full name as registered with FI$Cal, email, and phone number)
  • Confirm each user has watched the SUPER Tool videos below

Upon confirming your users have the correct FI$Cal role and have watched the SUPER Tool videos, they will be emailed the SUPER Tool. Next, your users will populate their SCPRS data into the SUPER Tool and email the completed spreadsheet to the SUPER Team. Third, the SUPER Team will review formatting requirements, convert the file for upload and email the CSV file back to departments. Finally, your department will receive the CSV file and perform the SCPRS Upload process into the FI$Cal system.

 


Video #1: SUPER Tool Introduction

Video #2: SUPER Tool Entry

Video #3: SUPER Tool Conclusion

SUPER Tool Classroom Training

The SUPER Tool was created to be as user friendly as possible, however, we understand Excel can still be a little daunting, and so, we offer on-site, lab style, SUPER Tool training, at no cost to your department.

During the 2 hour training session, your department will learn the ins and out of the SUPER Tool and have the opportunity to use the SUPER Tool in live application. Your entire training session will be closely monitored by members of the SUPER Team, who will be there to assist your team and answer any questions you may have.

 All training sessions are held from 1:30 pm – 3:30 pm, Tuesdays - Thursdays.

Please note that all attendees must have a FI$Cal User ID, password, and a computer (or laptop) with internet connection.

  • In addition to the FI$CAL Log In, all attendees will need the SCPRS Processor role.
  • Attendees will need to bring live documents (which have not been previously entered into FI$CAL) for SCPRS transactions.

Assistance and Support

If you would like to use the SUPER Tool to enter your SCPRS transactions into FI$Cal, the SUPER Team is available to assist you.

Frequently Used Links:

Contact Us

If you have any other questions, questions regarding the SUPER Tool, SUPER Tool videos, or would like to schedule a SUPER Tool training session, please contact the SUPER Team at eprocure@dgs.ca.gov

For questions related to FI$Cal access or the FI$Cal system, please contact the FI$Cal Service Center (FSC) at: fiscalservicecenter@fiscal.ca.gov or 1-855-347-2250

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