eProcurement

eProcurement is the portal for the California State Contracts Register (CSCR), the State Contracting and Procurement Registration System (SCPRS), the online Small Business and Disabled Veteran Business Enterprise (DVBE) queries and the statewide Leveraged Procurement Agreements (LPAs).  These systems have a new look and feel and can only be accessed through the new web-based eProcurement system. For assistance, please contact DGS SA's at eprocure@dgs.ca.gov or (916) 375-2000.

About eProcurement (eP)

The Procurement Division has contracted with an application service provider, BidSync (formerly RFP Depot), to host its web-based procurement system. The system accommodates state, supplier, and local government users.  The system has full procurement capability, including:

  • Requisition and solicitation development
  • State contract advertisement
  • Electronic (and paper) supplier bid/proposal submittal
  • Bid proposal/bid evaluation and award
  • Approval workflows
  • Transaction and workload status tracking
  • Direct purchasing from the State's LPA catalog
  • Contract management


Note regarding BidSync website : If you are having difficulties with viewing or operating the application please try accessing the application via the Chrome web browser
Access eProcurement (eP)

eP ToolBox
Bidding Opportunities

California State Contracts Register (CSCR)
    Small Business & Disabled Veterans Business Enterprise Services
    State Contracting & Procurement Registration System (SCPRS)

    The State Contract and Procurement Registration System (SCPRS) was established in 2003, as a centralized database of information on State contracts and purchases over $5000. 

    For more information, please see Management Memo 03-09.

    To view SCPRS data:

    • Public Access Data (Updated Weekly) - for the General Public  
    • State User Reports - for State Users Only  This feature requires an eP Username and Password.  To obtain access, contact your system administrator.  Reporting based on transactions prior to 03/16/09.

    If you are a supplier seeking contract opportunities with the State, please go the California State Contracts Register. 
    View Statewide Contracts
    eProcurement Resources

    For State Personnel

    State personnel users should contact their Department eP System Administrator to be added as a new user, modify user privileges, troubleshoot eP issues, and to make training arrangments. 

    eProcurement Logons
     
    eProcurement will require a user logon for advertising CSCR ads and entering procurement and contracting data into the SCPRS system (for all applicable State departments).  If your department has not yet set up your user logons in the new eProcurement system you will not have access to the above critical procurement services. 
     
    Is it mandatory to use eProcurement?

    All mandatory State laws and policies associated with the California State Contracts Register (CSCR) and the State Contracting and Procurement Registration System (SCPRS) remain in effect.  Since these two functions will be housed in the eProcurement (eP) system, department/agency users that must or choose to post information in the CSCR and the SCPRS will need a user logon.  (See section below regarding Registering Your Department for eProcurement Access.)

    Is there a fee to use eProcurement?

    There is no charge to use the eP.  However, all existing DGS-PD administrative fees remain in effect.

    How to register your department for eProcurement access

    All State departments using eP must establish a department profile.  To accomplish this, the department must identify a primary and backup System Administrator (SA), which should be submitted to eprocure@dgs.ca.gov.  In addition to other responsibilities as listed on the eProcurement Roles and Responsibilities, the SA will establish and maintain the department's user privileges as determined by the department. The SA is not required to have an information technology background. Here's the list of current department System Administrators.

    Establishing user profiles 

    DGS-PD eProcurement will assist each department with their initial department and user profile setup.  The SAs will be responsible for maintaining user profiles beyond that.  Each department must attend eProcurement training prior to receiving user logons.  Use this template to identify your users and their user privileges.  The SA should email the completed worksheet to eprocure@dgs.ca.gov. 

    Is a user logon needed to just view iems in eProcurement?

    A user logon is not needed to view the CSCR, the SCPRS, the SB/DVBE search tool, or the Leveraged Procurement Agreements (LPAs). 

    Overview of eProcurement System (PowerPoint Presentation)

    eProcurement Quick User Guides

    eProcurement Illustrated User Manuals

    Frequently Asked Questions

    The eProcurement team has compiled some frequently asked questons. Below are links to previously published questions and answers, as well as new questions and answers.

      For Suppliers / Vendors / Contractors:

      eProcurement Registration Training

      PC users: you must launch each video from Internet Explorer.  ActiveX plug-in (free download) is required for viewing. 

      Apple Macintosh users: go to Microsoft to download the free QuickTime Player Components, which allow you to view Windows based media.

      To avoid possible streaming video disruptions, you may also download the file by following these simple steps:

      1. Launch the video by clicking or pasting the link above into an Internet Explorer browser.
      2. Pause the video after playback begins.
      3. Switch from "Full Screen" mode by clicking the first button to the right of the right arrow.  This button is located on tool bar at the bottom of your screen.  If you hold your mouse over this button, the words "switch to/from full screen slide" will appear. 
      4. Click the "Download" tab in the lower left corner of the screen.
      5. Follow file download prompts.
      6. A .zip file will be created for this training video in the location of your choosing.
      7. Follow the .zip file extraction prompts.
      8. Launch video file from the saved location of your choosing by double-clicking the icon in the "media" sub-folder found in the "content" folder of the .zip file.