BIDDING OPPORTUNITIES AND PROCEDURES:
From time to time OSP bids out for services for the following items: Printing jobs, binding / finishing jobs and mass mailing. If you are not currently a registered supplier, click here and follow the instructions. Bidding procedures are subject to change. It is the responsibility of the bidder to periodically refresh these pages and review the instructions. Supplier are also responsible for reading and understanding all OSP and DGS Procurement policies and procedures. Registered supplier must report to OSP any changes, deletions or additions to their SUPPLIER PROFILE SHEET.
GENERAL PROVISIONS AND BIDDERS INSTRUCTIONS:
Form, GSOP 182, General Provisions, and GSPD 451, Bidder Instructions are available for your careful review and records. These documents are occasionally updated; therefore, each order is subject to the version of General Provisions and Bidders Instructions that is in effect on the date each order is issued. It is important to know that all OSP bids are subject to these provisions and instructions.
Federal law (8 United States Code 1621 et seq.) prohibits states from contracting with certain illegal aliens.
NATIONAL LABOR RELATIONS BOARD:
By signing and submitting this application package to OSP, contractor swears under penalty opf perjury that no more than one final unappealable finding of contempt of court by a federal court jas been issued against the contractor within the immediately preceding two-year period because of the contractor's failure to comply with an order of the National Labor Relations Board. This provision is required by, and shall be construed in accordance with, Public Contract Code Section 10296.
Government Code Sections 4475-4482 prohibit California state agencies from awarding contracts for supplies, equipment, or services to air or water polluters. To determine whether a contractor is an identified polluter, contact the Water Resources Control Board, Contracts Office at (916) 657-1845 and the Air Resources Board, Compliance Division at (16-323-8417.
QUESTIONS REGARDING BID SOLICITATIONS: Supplier who have questions or concerns related to bids or purchase orders should contact the applicable OSP buyer. This person is identified on all related bid solicitations, bid postings, and purchase orders. The OSP buyer is your primary contact.
PROMPT INVOICE PAYMENTS: All vendors invoices must be submitted in duplicate with following materials: 1) samples of your completed work; 2) a proof of delivery signed by the receiving agency or OSP; 3) (if applicable) documentation of pre-approved author alteration charges; and 4) artwork, film, disks, dies, etc. If any of these items are missing with your invoice it will delay payment. This information is also presented on purchase orders. Please include these materials to ensure prompt invoice payments.
Government Codes Sections 927-927.10 and State Contracting Manual Sections 7.20 and 8.22 require state agencies to make timely payments on undisputed invoices to suppliers or pay an interest penalty fee. The penalty fee may not be waived, altered, or limited by the state and must be automatically calculated and paid. Normally, payment is due within 45 days from the invoice receipt date.
SUPPLIER ADVERTISING: Unless otherwise requested by OSP, all shipments are to be made using generic packing materials such as, but not limited to, boxes, shrink wrapping, labels, envelopes, and other related shipping materials. Vendor name and/or logos must not appear on any printed materials.
BID DUE DATES AND TIMES: All bids, in order to be considered for award, must be submitted to OSP in writing via fax, mail, or messenger by the final due date and time presented in the bid specifications. Late bids or any changes to existing bids after the due date and time will not be considered.
RELIEF FROM AN ORDER: Suppliers who request to be relieved from an awarded order must submit the request to OSP in writing in a timely manner. This request does not guarantee relief from the contract. Refusal to comply may subject the vendor to the state's General Provisions (Section 13, Rights and Remedies of the State for Default) and/or your company may be removed from OSP bid lists.
FOB LOCATION: Unless otherwise specified by OSP, all bids are considered to be FOB Destination and should include all freight charges as part of the bid amount.