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Career Technical Education Facilities Program

The Career Technical Education Facilities Program (CTEFP) provides funding to qualifying school districts and joint powers authorities (JPA) for the construction of new facilities or reconfiguration of existing facilities to integrate Career Technical Education (CTE) programs into comprehensive high schools.

CTE provides a program of study that involves a multi-year sequence of courses that integrates core academic knowledge with technical and occupational knowledge to provide students with a pathway to postsecondary education and careers. The California Department of Education (CDE) currently recognizes 15 industry sectors; each sector contains several pathways. A complete guide may be found under the CDE's adopted CTE Framework (PDF), and additional information is available on the CDE's website (link).

CTEFP Regulation Update

At the February 24, 2015 State Allocation Board (SAB) meeting, the SAB approved regulatory amendments to implement the provisions set for by Senate Bill (SB) 869 Chapter 39, Statutes of 2014.

The new law restricts the SAB’s ability to allocate or approve High Performance Incentive (HPI) Grants and Career Technical Education Facilities Program (CTEFP) bond authority on or after January 1, 2015. Projects on the Unfunded List (Lack of AB 55 Loans) will retain any HPI or CTEFP bond authority approved on or before December 31, 2014. In addition, SB 869 provides that any HPI and CTEFP bond authority unallocated by the SAB by January 1, 2015, 50 percent shall be transferred to the School Facility Program (SFP) New Construction account and 50 percent shall be transferred to the SFP Modernization Account. For any funds returned to the program on or after January 1, 2015, the SAB shall determine the percentage to be allocated to the SFP New Construction and SFP Modernization accounts.

Any bond authority that returns from HPI or CTEFP projects will be allocated first to Facility Hardship projects on the Applications Received Beyond Bond Authority List based on date order received. If there are no Facility Hardship applications on the Applications Received Beyond Bond Authority List or after all Facility Hardship applications are fully funded, any excess returning authority would then be divided on a 50/50 basis between SFP New Construction and Modernization accounts to fund new construction and modernization projects in date order received.

As a result, the SAB took action at the February 2015 meeting to close the third CTEFP cycle filing round, and the Office of Public School Construction (OPSC) returned any remaining applications unprocessed to the school districts.

CTEFP projects on the unfunded list may apply for an apportionment via the Priority Funding Round. However, the criteria for reservation of funds projects still apply. 

School Facility Program (SFP) Regulation 1859.193 allows the SAB to reserve funding for projects that require but have not yet obtained Division of the State Architect (DSA) and CDE approval for a period of up to 12 months. However, the SAB approved amendments to the SFP Regulation Section 1859.90.3 that would extend the Priority Funding (PF) process to CTEFP. The Board approved the regulatory amendments on a non-emergency basis to provide affected applicants adequate time to prepare for their first PF filing round. The amended regulations became effective on October 1, 2014.

The amendments approved by the Board maintain the 12-month period, enabling applicant’s time to acquire California Department of Education (CDE) and the Division of the State Architect (DSA) approvals; however, the 12-month period would begin on the date of apportionment. Receipt of the CDE and DSA approved plans and specification would trigger the 90 day period for the application to meet the requirements of a PF apportionment fund release. If an applicant does not submit the required CDE and DSA approvals within the 12 month period, the apportionment will be rescinded without further Board action and the CTEFP bond authority will return to the program for reallocation. 

All line items on the cost estimate must be represented with a unit of measure, quantity, and unit cost as reflected in the DSA approved plans. Lump sums that cannot be verified will not be considered for grant costs. For further specification on the detail required in the detailed cost estimate please refer to the Architect Submittal Guidelines (PDF).

Receiving the documentation prior to or simultaneously ensures that a district with a project on the unfunded list who submits a priority funding request and the required Form SAB 50-05 will not be delayed or reverted back to the bottom of the unfunded list due to the reservation of funds requirements not being fulfilled.   

Please note that the Form SAB 50-05 will be accepted only after the OPSC has verified the project’s costs in accordance with the DSA approved plans and an acceptance letter has been issued.

High Performance Incentive Grant

The State Allocation Board (SAB) approved new School Facility Program regulations on April 25, 2012 that allowed Career Technical Education Facilities Program (CTEFP) projects to receive High Performance Incentive (HPI) grant funding. The regulations were approved by the Office of Administrative Law on October 23, 2012.

The HPI grant provided funding for the costs associated with high performance attributes in school facilities.

  • Qualifying Criteria – The HPI grant was available to CTEFP projects on the Unfunded List (Lack of AB 55 Loans) and “in-house” applications that were part of the third CTEFP funding cycle. School districts requesting the grant would have been eligible for the HPI grant while retaining their original Office of Public School Construction (OPSC) received date.
  • Funding Requests – School districts were eligible to amend their funding requests for CTEFP projects to include the HPI grant by submitting a revised Application for Career Technical Education Facilities Funding (Form SAB 50-10)(PDF). These requests were addressed to the CTEFP team at the OPSC. School districts would have requested all previous grants and added a request for the HPI grant. No other grants were amended as a result of submitting a revised Form SAB 50-10.

These amendments required school districts with a CTEFP project already on the Unfunded List (Lack of AB 55 Loans) to request the HPI grant addition at least 90 days prior to participating in the Priority Funding process.

Quarterly CTE Facilities Reports

Senate Bill (SB) 13 (Chapter 519, Statutes of 2007) added Section 17070.52 to the California Education Code (EC). As part of seeking plan approval for a new construction project, local education agencies (LEA) are required to report to the CDE on whether CTE facilities will be provided in a project. If not, the LEA must explain how the CTE facility needs of the students housed in the project will be met. The LEA's report must include when the CTE advisory committee was consulted. The EC Section also requires the CDE to provide quarterly reports detailing the information submitted to the OPSC. In turn, the OPSC must post reports on the website as they become available.

Eligibility

CTEFP applicants must provide a matching contribution at least equal to the state grant. All applicants must have an active career technical advisory committee pursuant to the Education Code Section 8070. A school district can apply for CTEFP New Construction or Modernization funding if their facility is a Comprehensive High School as defined by the Education Code. A JPA can apply for modernization funding if it was operating a CTE program(s) as of May 20, 2006.

Applicants are eligible to receive funding without requiring eligibility in either the School Facility Program (SFP) New Construction Program or the Modernization Program. A CTEFP project can include CTE equipment or consist solely of equipment with an average useful life expectancy of 10 years. The CTE plans must have been reviewed by the CDE, contain all mandatory elements required by the CDE, and have received a score of at least 105 points to be eligible for funding. CTEFP New Construction and Modernization projects are apportioned during the same funding cycles and out of the same fund. They are distinguished by the scope of work and have individual funding caps. 

New Construction Projects

  • The maximum grant is $3 million per project, per school site.
  • The project can be a part of a qualifying SFP New Construction application. If so, the facility must be located at the same school site as the SFP project.
  • The project can be a stand-alone project.

Modernization Projects

  • The maximum grant is $1.5 million per project, per school site.
  • Eligible modernization projects can include reconfiguration, or remodeling an existing building within current confines, or minimally expanding the square footage of an existing building.

Funding

The Architect’s Submittal Guidelines (PDF) and the Presentation on Additional Grant for Site Development Costs (PDF) contain detailed information for school districts and architects to prepare project plans, specifications, and cost estimates for project applications.

 

Please note: CTEFP projects may be subject to Prevailing Wage Monitoring/Labor Compliance Program requirements

Funding Order

Within each funding cycle, the funding priority will be based on the numerical score for the applicant's CTE grant application, as determined by the CDE and the locale of each project. The locale for each project shall be Urban, Suburban or Rural, as determined by the National Center for Education Statistics (NCES). To determine your locale using NCES, see "How to Determine Your Locale" (PDF). Funds will be apportioned to a project in each locale. If there are no applications in a given locale, projects will be apportioned in the remaining locales. The process will continue as described above until funds are exhausted. Unfunded CTEFP applications will be returned to the applicants.

Loan Request

If matching funds are not immediately available to the applicant, the applicant may enter into a loan agreement with the OPSC on behalf of the State Allocation Board (SAB) for all or part of the required match. The loan repayment term will be ten years with interest. All repaid funds will be re-deposited into the CTEFP fund. The interest rate is determined by the Pooled Money Investment Board, and interest starts accruing on the fund release date. If the applicant is not be able to pay within the ten year time period, a one time request for a five year extension is possible, provided it is approved by the SAB. To request a loan, a CTEFP Funding Availability Worksheet (PDF) must be completed and submitted with the Form SAB 50-10. Non-Financial Hardship districts will need to submit complete Financial Hardship Fund Worksheet (Excel) for each fund of the district that contains any capital facility related funding.

Fiscal Reporting

Fund Release

Funds that have been apportioned by the SAB will be released after submittal of the Fund Release Authorization (Form SAB 50-05).
  • If the application is apportioned for full funding, the applicant must submit the Form SAB 50-05 within 18 months of apportionment.
  • If CTEFP funds were reserved, the applicant has 12 months from the date of apportionment to submit the necessary approvals and/or plans and specifications to the OPSC. The 18-month time limit on the fund release commences upon receipt and approval of the documents required to complete the project.
  • If the applicant is requesting a loan for the entire matching share, 10 percent of the State grant will be released within 30 days of apportionment.

Closeout

The SFP Compliance Review page contains detailed information on compliance review requirements, including substantial progress and expenditure reporting. Savings may not be retained on CTEFP projects; any unexpended funds must be returned to the State.

Contacts

For assistance, please contact: