Each state agency and department shall conduct an analysis to determine the purpose of, the necessity for, and the cost-effectiveness of, the vehicles and equipment in their fleet. This analysis shall result in a plan to relinquish non-essential and cost-inefficient vehicles and equipment. The Department of General Services (DGS), Office of Fleet and Asset Management (OFAM) shall assist departments in developing their analysis and plans.
The Executive Order EO B-2-11 has strict timelines that will require extraordinary effort by all state agencies and departments to work with the DGS in a coordinated effort. To assist in this effort, the DGS is preparing information that will be delivered to you shortly that will include plan and reduction submission schedules as well as a structured fleet analysis and allocation tool kit that each state agency and department will be required to use for their fleet analysis, plan preparation, and implementation. These tools will also ensure that standardized metrics are being considered by all state agencies and departments when analyzing their fleet assets and home storage permits.
OFAM has broken down the re-justification and reduction process into the following phases:
- Data collection;
- Vehicle Home Storage Permit Report;
- Initial Data Analysis;
- Survey State Agencies and Departments;
- Vehicle Allocation Methodology (VAM) Analysis Feedback;
- DGS Sends Action Plans to State Agencies and Departments;
- Departments Finalize, Certify, and Submit Fleet Reduction Plans to DGS for Approval; and
- Fleet Reduction/Disposal.