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MM 05-08 FAQs

Vehicle Acquisition Frequently Asked Questions (FAQs) for the Office of Fleet and Asset Management (OFAM) Management Memo (MM) 05-08

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Who distributes MM 05-08 to state agencies?

Who distributes MM 05-08 to state agencies?
Newly released management memos are published by the Office of State Publishing (OSP) electronically for all state agencies to distribute internally. However, in the case of fleet issued policies such as MM 05-08, it is always a good idea for state agencies to routinely check the OFAM website for updates and ask the local Inspector of Automotive Equipment to provide a copy of policy changes.

Should OFAM continue to inspect newly received mobile equipment?

Should OFAM continue to inspect newly received mobile equipment that was already approved for purchase but that is now no longer in OFAM's area of responsibility?
If necessary OFAM Inspectors may check-in newly purchased mobile equipment that they have previously approved but that is no longer the OFAM's responsibility. State agencies should make plans to check-in and accept the specified mobile equipment in the future.

Are gas powered golf carts treated the same as electric?

Are gas powered golf carts treated the same as electric?
Yes. The term golf cart is intended to identify small cart-type equipment (gas or electric) that are typically used on the grounds of state property or limited to streets with posted speed limits of 35 mph or less. Examples include models such as: Gator, Gem, Think, etc.

Will trailers be approved and inspected if part of a boat purchase?

Will boat trailers be approved and inspected if they are a part of a boat purchase?
No. OFAM is no longer approving or inspecting non self-powered mobile equipment such as trailers. However, if a potential problem is noticed during our inspection of a boat or other mobile equipment being transported on a trailer, OFAM staff will alert the owning state agency.

Who is responsible for ensuring trailers meet design specifications?

Who is responsible for ensuring trailers meet design specifications and are in safe operating condition?
The state agency purchasing and operating the trailer is responsible.

Are tractors and construction equipment exempt if transported on trailers?

Are tractors and construction equipment exempt from OFAM oversight if they are typically transported on trailers to their work site?
No. Self-propelled motor vehicles and general use mobile equipment-including tractors and construction equipment-registered with the Department of Motor Vehicles (DMV) or not, are still overseen by OFAM.

Are state agencies required to get OFAM purchasing approval?

Are state agencies still required to get OFAM approval to purchase tires for forklifts, carts and mowers since these items are no longer being overseen by OFAM?
No. Tires, batteries, and maintenance for forklifts, carts, mowers and the other commodities no longer being overseen by OFAM are the responsibility of the owning state agency to monitor and control.

What maintenance schedule should state agencies be following?

What maintenance schedule should state agencies be following for the mobile equipment no longer overseen by the OFAM?
Follow the manufacturer's prescribed maintenance schedule to maintain safe operation and in keeping with the terms and conditions of the warranty. When in question contact the equipment manufacturer for clarification.

How should state agencies survey and dispose of the commodities?

How should state agencies survey and dispose of the commodities no longer overseen by the OFAM?
OFAM will no longer survey or mandate the State Fleet Auction for the mobile commodities it no longer oversees. However, state agencies are required to follow established rules for the survey and disposal of state property. Utilizing the State Fleet Auction may provide the best fiscal return to the state agency.

How long do state agencies have to put together their plan?

Management Memo 05-08 went into effect on May 17, 2005; how long do state agencies have to put together their fleet management plan and submit it to OFAM in order to purchase vehicles?
State agencies must have a fleet management plan and all other elements contained within MM 05-08 in place prior to OFAM considering new or replacement fleet assets.

When will state publications reflect the changes made by MM 05-08?

When will the State Administrative Manual (SAM), and the State Fleet Handbook reflect the changes made by MM 05-08?
OFAM is working on revisions to the State Fleet Handbook and SAM, to not only include the change made by MM 05-08, but to update and consolidate other fleet related policies as well. These revisions are expected to be completed sometime during the 2009-10 fiscal year.

How do I find updates on fleet polices and on rules governing purchases?

My state office is not connected to the internet. How do I find updates on fleet polices and on rules governing purchases in general?
Each state department has a Business Services Office (BSO) where purchasing is monitored and policies are maintained. You should always work with your department's BSO on purchases and you can also check with your local Inspector of Automotive Equipment for fleet updates.

Can I get clarification on OFAM's oversight of personnel hoists?

Can I get clarification on OFAM's oversight of personnel hoists?
OFAM will no longer be overseeing those personnel hoists commonly used for warehousing or building maintenance. However, state trucks equipped with personnel hoists or being modified with a personnel hoists are still overseen by OFAM.

What role will OFAM take in overseeing the CSU fleet?

What role will OFAM take in overseeing the California State University's (CSU) fleet?
OFAM is currently in discussions with the CSU Chancellor's Office and will chair a working group with the CSUs and OFAM staff to develop an implementation and oversight plan.

Does OFAM oversee well pumps, steam cleaners and power washers?

Is OFAM still overseeing well pumps, steam cleaners and power washers?
No. Well pumps, steam cleaners and power washers no longer fall under OFAM's oversight.


For more information on vehicle acquisitions, contact

List of your assigned state agencies/departments Fleet Analysis and Reporting Unit analyst or Email FARSinfo@dgs.ca.gov.

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