Menu
Search
You are here >   DDSH Home > DDS Hearing Transcripts

Department of Developmental Services Hearing Transcripts   

  • What is the difference between a Transcript and the Administrative Record? 
  • How Do I Order a Transcript?
  • How does the Transcript Get to Me?
  • Judicial Review Conformed Copy 
  • Wavier of Cost Copy
  • What is the difference between a Transcript and the Administrative Record? 

    "We're on the record..." A transcript is the verbatim record (either by court reporter or tape recorder) of the proceedings -- this includes testimony, oral argument on the record, etc.

    The Administrative Record includes the transcript of the court proceedings and copy of the exhibits. It may also include but is not limited to Motions, Arguments, Points and Authorities, and briefs. These items will not be provided to the customer unless they are specified in the customer's order.

    Documents Not Included in Transcript Order:

    Customers requesting copies of the Proposed Decision and Pleadings will be referred to the appropriate State or local agency. OAH does not provide copies of these documents.

    How Do I Order a Transcript? 

    I.  Get a Transcript Request Estimate Form (OAH5) by:
    • Retrieving Form OAH - 5 Transcript Estimate Request (PDF, new window; you must have Adobe Acrobat Reader to view/fill out): or
    • Contacting the appropriate OAH Calendar Unit/Transcript Clerk
      • Sacramento: 916.263.0654, ATSS -
      • Los Angeles: 213.576.7200, ATSS - 8-649-7200
      • Oakland: 510.622.2722, ATSS - 8-561-27222
      • San Diego: Please contact the Los Angeles Office

            ONLY THE OAH5 "TRANSCRIPT ESTIMATE REQUEST" FORM WILL BE ACCEPTED.

    II.  Select the rate (cost per page established by the court reporting firm used to report the hearing) at which you want the transcript prepared.
    • Regular rate - lower rate and prepared on a 30-day turn around time
    • Expedite rate - much higher rate based on the number of days to prepare; the shorter the preparation time, the higher the cost.
    • Judicial Review rate - established by Government Code Sections 11523 and 69950. A copy of the conformed front-page reflecting the case number MUST be submitted with the OAH5.
    • Judicial Review at Expedite Rate - customer must pay the difference between the court reporting firm's regular rate and the expedited rate in addition to the cost charged at the Judicial Review rate.
    • Waiver of Cost (In Forma Pauperis) - a copy of the Waiver granted by Superior Court may be submitted with either the OAH5 or OAH33 Transcript Estimate.
    • Waiver of Cost at Expedite Rateis not available unless the customer either:
    • Pays the difference between the court reporting firm's regular rate and the expedited rate, or
    • Submits substantiation describing the urgency of an expedited transcript. The Presiding Judge at OAH will review the substantiation for approval. If approved, all costs will be waived and the State or local agency will be billed the costs.
    • Tapes - The only rate available for copies of tapes of court proceedings that are tape-recorded is $15 per tape. Waiver of Cost may be submitted.

    III.  Return the completed OAH5 form and any required documentation to the appropriate OAH Calendar Unit/Transcript Clerk.

    • If the Judicial Review conformed copy does not accompany the Transcript Order OAH5, the Transcript Estimate OAH33 will reflect the court reporting firm's regular rate cost, not the Judicial Review rate as defined by Government Code Sections 11523 and 66950.
    • If the Wavier of Cost does not accompany the Transcript Order OAH5, the Transcript Estimate OAH33 will reflect the court reporting firm's regular rate cost.
    • If a copy of the Waiver of Cost is received with a Judicial Review order, the Waiver supercedes the requirement to pay the estimated deposit as defined by Government Code Sections 11523 and

    IV.  Send in the appropriate deposit or waiver as listed on the OAH Transcript Estimate (OAH33) - Upon receipt of the OAH5, the Calendar Unit/Transcript Clerk will prepare and send the customer the OAH33. The OAH33 reflects an estimated cost at the rate the customer selected and a deposit is required before the transcript will be ordered. Upon receipt of deposit or copy of Waiver of Cost, the Calendar Unit/Transcript Clerk will request the court reporting firm to prepare the transcript.

    • If the Judicial Review conformed copy does not accompany the Transcript Estimate OAH33, the customer will be required to submit the estimated deposit at the regular rate before the transcript will be ordered.
    • If the Waiver of Cost does not accompany the Transcript Estimate OAH33, the customer is required to pay the estimated deposit before the transcript will be ordered.


    How does the Transcript Get to Me?
     
    Actual Cost of Transcript Must be Paid in Full

    When OAH receives the transcript from the court reporting firm, the Calendar Unit/Transcript Clerk will determine if additional funds are due. If additional funds are due, the Calendar Unit/Transcript Clerk will notify the customer. Upon receipt of the additional funds, the transcript and other documents will be released. All costs or copy of Waiver of Cost granted by Superior Court MUST be received by OAH before transcripts and other documents will be released. Exception: State or local agencies who have a contract with OAH will be billed electronically.

    If the estimated deposit received is higher than the actual cost, a refund will be issued. Please allow 4 - 6 weeks for receipt of the refund.

    If the Judicial Review conformed copy is received by OAH within 30 days after release of the transcript, a cost adjustment will be made and a portion of the customer's deposit will be refunded. No adjustment will be made if the conformed copy is received beyond 30 days after release of the transcript.

    Delivery

    • Transcripts, tapes and other documents are mailed Certified Mail.
    • If the weight is more than 4 pounds, the transcript is sent by UPS Ground Delivery.
    • UPS Overnight Delivery is available at the customer's expense. The customer must provide a billing/account number.

    Billing State and Local Agencies
    All State and local agencies that have a contract with OAH will be billed electronically. In addition, State and local agencies will be billed all charges incurred when the transcript is ordered under Waiver of Cost. If the transcript is ordered under Judicial Review, a portion of the cost will be billed to the State or local agency.


    Judicial Review Conformed Copy
     

    • If the Judicial Review conformed copy does not accompany the Transcript Order OAH5, the Transcript Estimate OAH33 will reflect the court reporting firm's regular rate cost, not the Judicial Review rate as defined by Government Code Sections 11523 and 66950.
    • If the Judicial Review conformed copy does not accompany the Transcript Estimate OAH33, the customer will be required to submit the estimated deposit at the regular rate before the transcript will be ordered.
    • If the Judicial Review conformed copy is received by OAH within 30 days after release of the transcript, a cost adjustment will be made and a portion of the customer's deposit will be refunded. No adjustment will be made if the conformed copy is received beyond 30 days after release of the transcript.
    • If a copy of the Waiver of Cost is received with a Judicial Review order, the Waiver supercedes the requirement to pay the estimated deposit as defined by Government Code Sections 11523 and 69950.


    Wavier of Cost Copy
     

    • If the Wavier of Cost does not accompany the Transcript Order OAH5, the Transcript Estimate OAH33 will reflect the court reporting firm's regular rate cost.
    • If the Waiver of Cost does not accompany the Transcript Estimate OAH33, the customer is required to pay the estimated deposit before the transcript will be ordered.