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INSPECTION SERVICES

Chapter: 4100

Section: 4113

(Renumbered from 4181 and Revised 6/96) Inspection services are provided to agencies/departments participating in the Inspection Services Program. Services are provided upon request or can be initiated by OFA. Services include new and used mobile equipment inspection and assistance with the purchase ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4113
ZEV PURCHASE ORDERS & ABBREVIATED ZEV ACQUISITION PROCESS

Chapter: 4100

Section: 4121.5

ZEV Purchase Orders To ensure approved ZEVs are purchased and agencies comply with applicable annual ZEV purchasing requirements, purchase orders for ZEVs must be issued within the same fiscal year or three months after receiving a FAP approval, whichever is later. Abbreviated ZEV Acquisition Proces ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-5
REPLACEMENT SCHEDULE CRITERIA

Chapter: 4100

Section: 4126

To ensure that the state maximizes its resources and that state-owned fleet vehicle assets (fleet assets) are replaced at the most economical mileage and age thresholds, it is recommended that state agencies adhere to the following replacement criteria for fleet assets. Once a fleet asset has met th ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4126
INTRODUCTION

Chapter: 4100

Section: 4100

The Department of General Services, Office of Fleet Administration Management (OFAM) is responsible for establishing, implementing, and maintaining policies and procedures governing state-owned mobile equipment. Mobile equipment is defined as equipment that is self-powered, easily moved and used for ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4100
ACCIDENT REPAIRS

Chapter: 4100

Section: 4116

(Renumbered from 4163 and New 6/96) Agencies/departments are to obtain a minimum of three (3) bid estimates for accident repairs to all state-owned mobile equipment exceeding the delegated amount. Review and approval of the bid estimates by an OFA IAE are required. See SAM Section 3600 and OFA ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4116
50 PERCENT PURE ZEV PURCHASING EXEMPTION

Chapter: 4100

Section: 4121.2

Beginning in FY 16/17, agencies that have integrated Zero Emission Vehicle (ZEV) compatible telematics solutions into 100 percent of their ZEV fleet and commit to providing DGS with monthly reporting demonstrating proper charging/fueling of these ZEVs shall be exempt from the 50 percent pure ZEV pur ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-2
VEHICLE MANUFACTURER PURCHASING RESTRICTIONS

Chapter: 4100

Section: 4121.8

A. California Air Resources Board Aligned Vehicle Manufacturer Purchasing Mandate Beginning January 1, 2020, state agencies are required to purchase vehicles from Original Equipment Manufacturers (OEMs) that recognize California’s authority to set vehicle emission standards under section 209 o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-8
PAYMENT PROCESS FOR MEETING, CONFERENCE, AND EVENT RELATED EXPENSES

Chapter: 4100

Section: 4117.6

Payment for all state-conducted meetings, conferences, events, seminars, workshops, off-sites, presentations, training, examination locations, forums, public hearings, trade shows, and job fairs when conducted at a lodging or event establishment shall be made utilizing the state’s contr ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4117-6
SEDAN PURCHASING RESTRICTIONS

Chapter: 4100

Section: 4121.7

A. Restriction on Purchases of Internal Combustion Engine Sedans. State agencies are prohibited from purchasing sedans powered solely by an internal combustion engine utilizing fossil fuels, as well as sedans powered by flex-fuel or bi-fuel engines utilizing petroleum-based fuels and other alternati ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-7
IDENTIFICATION

Chapter: 4100

Section: 4104

(Renumbered from 4120 and Revised 6/96) State-owned mobile equipment used on public roads shall be properly identified. The Director of DGS shall approve the type of identification used. Exceptions are state-owned mobile equipment used by elected officials with regular automobile license plates; mo ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4104
EO B-16-12 PUBLIC SAFETY SPECIAL PERFORMANCE EXEMPTION

Chapter: 4100

Section: 4121.4

EO B-16-12 specifies that only public safety vehicles with special performance requirements are exempted from a state agency’s annual zero emission vehicle (ZEV) purchasing requirements. Governor Brown’s 2016 ZEV Action Plan requires the Department of General Services (DGS) to evaluate a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-4
TELEMATICS

Chapter: 4100

Section: 4122

Legal Authority Public Resources Code section 25722.5 Executive Order B-2-11 Definitions For the purposes of this policy, the following definitions apply: Fleet Asset: State vehicles and mobile equipment owned and operated by state agencies. Specific definitions for asset types can be found ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4122
NO SMOKING IN STATE VEHICLES

Chapter: 4100

Section: 4102

Smoking is prohibited in all state-owned passenger mobile equipment which include light and heavy duty trucks, cargo and passenger vans, buses, and any other mobile equipment with an enclosed driver/passenger compartment. See California Vehicle Code Section 465 and Government Code Section 19994.30.

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4102
ZEV INFRASTRUCTURE PLANNING AND READINESS

Chapter: 4100

Section: 4121.6

A. When submitting a Fleet Acquisition Plan (FAP) to the Department of General Services (DGS), Office of Fleet and Asset Management (OFAM), state agencies must be able to demonstrate that they have appropriately planned for, and currently have, zero emission vehicle (ZEV) charging infrastructure nec ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-6
PASSENGER MOBILE EQUIPMENT USAGE REPORT

Chapter: 4100

Section: 4106

(Renumbered from 4131 and Revised 6/96) In order to insure optimum utilization of state-owned passenger mobile equipment (see Vehicle Code Section 465), a Passenger Vehicle Usage Certification form, STD. 276A, will be submitted to the OFA bi-annually, February 15 and August 15. See OFA State Fleet H ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4106
UTILIZATION

Chapter: 4100

Section: 4105

(Renumbered from 4130 and Revised 6/96) It is the responsibility of Agency Secretaries and/or department directors to insure the proper use of state-owned mobile equipment. See Government Code Section 19993.2 and Department of Personnel Administration (DPA) Section 599.800.

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4105
STATEWIDE TRAVEL PROGRAM

Chapter: 4100

Section: 4117

The Statewide Travel Program (STP) administers all travel contracts for airfare, commercial car rentals, travel management services (travel agency), and travel payment services. Access to the aforementioned contracts is only available through STP. Travel contracts and services are ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4117
ZEV CREDITS AND CREDIT RATIOS

Chapter: 4100

Section: 4121.3

Zero Emission Vehicle (ZEV) Credits ZEV credits earned and retained prior to July 1, 2017, are treated as State Agency ZEV Credits. State Agency ZEV Credits, which were earned as a result of purchasing more ZEVs than was required for a given fiscal year, may be used by the owning agency in sub ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4121-3
ACQUISITION OF VEHICLES

Chapter: 4100

Section: 4120

Overview Purchase of State vehicles will be made by consolidation of agency annual requirements in order to affect savings by volume buying. See Government Code Section 14615 and Public Contract Code Section 10308. In addition, Government Code Section 13332.09 provides that ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120
MAINTENANCE

Chapter: 4100

Section: 4101

(Renumbered from 4150 and Revised 6/96) It is the responsibility of agencies/departments to insure compliance with minimum preventive maintenance standards for state-owned mobile equipment. This includes, but is not limited to, prescribed lubrication service and mechanical inspection on a mileage or ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4101