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Conventions, Conferences, or Business Meetings

Chapter: 700

Section: 0724

For a conference called by a State agency, no per diem expense will be allowed within 50 miles of an employee's headquarters. Exceptions may be given in advance by CALHR. See SAM Section 0715. Registration fees for conferences/conventions are payable if the employee has prior approval to attend. Tra ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0724
Travel & Related Reimbursement of Persons Not State Employees

Chapter: 700

Section: 0774

Reimbursement for transportation and per diem costs to persons who are not state employees is outlined in CALHR Management Memo 86-01. Policy for non-State employees who are interviewing for a position with the State can be found in CALHR Rule 599.634.

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0774
Advance Blanket Approval

Chapter: 700

Section: 0761

The Blanket Approval for Out-of-State Travel form, STD. 260, should reach the Governor’s Operations Office by the deadline specified on the annual Budget Letter, along with the Travel Plan in two separate sections. Section 1 represents mission critical travel as defined in the most recen ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0761
Privately-Owned Aircraft

Chapter: 700

Section: 0743

Privately-owned aircraft may be used for official travel when it is the least costly means or is in the best interest of the State. Employees must obtain approval of the agency. Aircraft must have Federal Aviation Agency (FAA) certification and approved equipment. Aircraft must have adeq ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0743
Terms and Definitions

Chapter: 700

Section: 0710

(For further clarification of the following terms and definitions, see CALHR Rule 599.616 or CALHR Rule 599.616.1). Business and Miscellaneous Expenses. These are costs necessary for completion of State business. Some examples are: phone calls, telegrams, emergency clothing, equi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0710
PRIOR YEAR APPROPRIATION ADJUSTMENTS

Chapter: 7800

Section: 7832

A prior year appropriation adjustments subsidiary ledger is maintained to account for each prior year appropriation that is no longer available for encumbrance but not yet reverted. Each account shows the difference between the net amount of expenditures, abatements, and reimbursements accrued at th ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7800/7832
Reimbursement for Parking Charges

Chapter: 700

Section: 0755

Employees using State-owned vehicles or privately-owned vehicles on official State business may be reimbursed for certain parking charges. These charges are: For day parking when on trips away from their headquarters office and residence. For overnight public parking when on trips away from ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0755
Authorization to Use Privately Owned Vehicle

Chapter: 700

Section: 0753

Legal Authority Vehicle Code section 16056 Definitions None Policy Agencies are responsible for determining who will be authorized to drive privately owned vehicles while conducting official State business. Employee must certify in writing that the vehicle shall always be: Covered by liabil ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0753
Travel Expenses Outside Working Hours

Chapter: 700

Section: 0731

Per CALHR Rule 599.626, Represented employees may claim travel expenses related to call-back for overtime work which requires more than one trip to the assignment on a normal work day or any call-back on an employee’s normal day off. Pre-scheduled work on an employee’s normal day o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0731
Commercial Air Travel

Chapter: 700

Section: 0741

Employees will travel by the least costly class and take advantage of discounts whenever possible. Refer to the current Department of General Services Management Memo for Airline Reservation Requirements (#21-07). If an employee travels in other than the least costly class, full explanation must be ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0741
Criteria for Blanket Approval of Out-of-State Travel

Chapter: 700

Section: 0762

Blanket approval for out-of-state travel gives the department the authority to approve any travel listed in their travel plan. Each trip listed in the travel plan must meet one of the following criteria. Enforcement responsibilities Auditing Revenue collection A function required by statute, co ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0762
Overtime Meals

Chapter: 700

Section: 0728

Nonrepresented employees may be paid for an overtime meal when they are required to work before or after a regularly scheduled work day and can't be expected to return home for the meal. Represented employees may be paid for an overtime meal in accordance with the MOU. The overtime meal allowance is ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0728
Insurance Requirements for Privately-Owned/Rented/Leased Aircraft

Chapter: 700

Section: 0746

Travel on official State business may be by privately-owned/rented/leased aircraft whenever this is the least costly means or is in the best interest of the State. Employees must first obtain supervisor approval. Employee pilots shall certify at least yearly to their employing agency that they have ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0746
Individual Trip Approval

Chapter: 700

Section: 0764

Use STD. 257 for individual trip approval in the following cases: A blanket approval and travel plan have been submitted but not yet approved. The trip is not covered by SAM Section 0762. The trip involves unusual circumstances, public interest, or possible questions of propriety. Some examples ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0764
Travel by Aircraft

Chapter: 700

Section: 0740

Employees should travel by aircraft when it is the most efficient and least costly method for conducting official State business.

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0740
Transportation Selection Authorization & Accountability

Chapter: 700

Section: 0748

Select the least costly method of transportation. Consider direct expense and employee time away from the office. Commercial transportation will be used whenever its total cost is less than agency provided aircraft. Agency aircraft may be used when it proves to be the least costly method. Consider a ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0748
Reimbursement for Damage to Commercial Rental

Chapter: 700

Section: 0758

An employee cannot be reimbursed for the collision damage waiver costs for a rental vehicle. Should a rental vehicle sustain damages and the rental company makes demand against the employee, submit the claim in the manner described in Section 0780. Insert the following in TEC, Remarks Section: "I he ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0758
Privately-Owned Motorcycles

Chapter: 700

Section: 0759

Privately-owned motorcycles and motor-driven bicycles are not an authorized mode of transportation for official business. There is no reimbursement for mileage or transportation expenses for these modes.

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0759
Pilot Qualifications

Chapter: 700

Section: 0747

To operate privately-owned, rented, or State-owned aircraft on official business, pilots must be physically qualified and licensed to fly the aircraft for the type of flying performed. To carry passengers on official business, a pilot must: Either possess a valid (FAA) commercial pilot's license o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0747
Defensive Driver Training

Chapter: 700

Section: 0752

The Department of General Services (DGS), Office of Risk and Insurance Management, approves and develops statewide driver training courses. All courses are conducted on a statewide basis. Charges for courses are listed in the General Services Price Book and Directory of Services. Course descri ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0752