Project closeout is the process that DSA uses to determine that the constructed project complies with the codes and regulations governing school construction. Project closeout consists of examination of specific project files for documents required to be submitted before, during and after construction, and to determine if outstanding issues have been resolved. After the file is examined, the project file is closed either with certification or without certification.
DSA may issue one of the following project closeout letters:
#1. Closeout with Certification: This letter indicates that the requirements of the construction process were fulfilled in accordance with rules and regulations.
#2. Certificate of Compliance without Receipt of All Documents: This letter indicates that the allowable alternatives were utilized for documentation of the construction process and the project can be certified.
#3. Closeout without Certification: This letter indicates that the project is not certified due to incomplete or missing documents, such as change orders or verified reports.
#4. Closeout without Certification - Potential Safety Related Deficiencies: This letter indicates that the project is not certified due to potential safety related deficiencies identified during construction and/or lack of documentation indicating resolution of any deficiencies.
#5. Resolution of Certification Due to Structures: This letter indicates that the matter of certification is resolved since the uncertified structures have been destroyed or removed from their approved locations.