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Performance Metrics

The Division of the State Architect (DSA) develops performance metrics to provide process transparency and allow DSA to quickly and accurately identify and resolve operational issues as they arise.

The reports list below containing an asterisk (*) are impacted by DSA’s recent project submittal process change. The data captured in the reports remains to be on the bin time; the data does not reflect the projects submitted through the new appointment process. Once the transition between processes is complete, the reports will be altered to reflect the appointment process data.


Definitions of Processing Phases

Bin Time:* The duration between the date a project is submitted to DSA for review and the date the project is assigned for plan review.

Plan Review: The phase during which DSA reviews project plans for compliance with applicable codes related to structural safety, fire and life safety, and accessibility. This phase concludes when DSA returns all comments on any noncompliant items to the project’s design professional.

Design Professional Correction: The phase during which the project’s design professional prepares any necessary changes to the project plans in response to DSA’s plan review comments.

Back Check: In-person appointment(s) between DSA and the project’s design professional to review and approve the corrections prepared by the design professional in response to DSA’s plan review comments.

Stamp Out/Approval: The date when DSA formally approves the project plans as confirmation that the plans comply with all applicable codes related to structural safety, fire and life safety, and accessibility. Once the project is stamped out/approved and the school district or community college hires the appropriate professionals, construction may begin.

Pending or Active Construction: Projects that are pending construction were approved by DSA, but have not yet begun construction. Projects under active construction were approved by DSA, and construction is currently underway.

Certification: Final phase of DSA project oversight, which confirms the project was properly constructed. During and after the project is constructed, DSA reviews required documentation submitted by all design professionals. When all documentation required to verify that construction was properly completed is received and verified by DSA, the project is certified. Projects occupied without certification are projects that DSA was unable to certify, but which have been occupied by the school district or community college. DSA continuously strives to work with districts and project professionals to certify previously occupied without certification, occupied projects. Certified projects are projects that are occupied and DSA was able to certify.


Bin Status Reports*

These reports identify bin times for each regional office, number of projects in the bin, and length of time in the bin.


Plan Review Status

Plan Review Status – Projects Pending DSA Approval*

This report is for projects currently under review. On the tab, enter the region and application number to display a graph of the amount of time the project spent in each processing phase. This also displays the current phase of the project or if it is “under review” and requires additional research. The Metrics Summary tab identifies the average processing times per phase for projects of various sizes.

Plan Review Status – Projects Approved/Stamped Out*

This report is for approved/stamped out projects received since July 1, 2009. On the tab, enter the region and application number to display a graph of the amount of time the project spent in each processing phase. The Metrics Summary tab identifies the average processing times per phase for projects of various sizes.


Workload Status*

This report identifies the number and estimated construction cost of projects submitted to DSA through various phases of review and oversight.


Project Certification

These reports indicate DSA’s progress in certifying projects occupied without certification.



*Reports impacted by the change from a bin time to an appointment process for project submittal.



Please contact us at: DSAMetrics@dgs.ca.gov

See the Metrics Archive page for older reports.