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ARTIFICIAL INTELLIGENCE INTRODUCTION

Chapter: 4900

Section: 4986

Artificial Intelligence (AI) is the development of algorithms and systems that enable machines to perform tasks that typically require human intelligence. It encompasses a broad range of applications and processing, from machine learning, deep learning, automated decision making, generative A ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986
STOP PAYMENTS

Chapter: 8000

Section: 8045

Agencies/Departments shall submit a stop payment request using FI$Cal for agency checks that are: Lost or destroyed. Form information on lost or destroyed agency checks, see SAM section 8044. Uncashed one week before the stale date. The stale date is one year from the dat ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8045
PROJECT APPROVAL AUTHORITY

Chapter: 4800

Section: 4819.34

Authority for approval of information technology (IT) projects lies with the Department of Technology, but it is the intention of the State’s Chief Information Officer to delegate approval authority to Agency/state entity directors to the maximum extent practicable. When an Agency’s/stat ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4800/4819-34
Reimbursement for Pool Vehicle Expenses

Chapter: 700

Section: 0756

If a traveler pays for emergency repairs or items included in the pool vehicle rental charges, the traveler can be paid. See SAM Chapter 4100.

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0756
PURPOSE OF ACCOUNTING AND FISCAL POLICIES

Chapter: 7000

Section: 7020

The purpose of statewide accounting and fiscal policies and procedures is to enhance accountability, consistency, and comparability of financial information. The policies and procedures are also a statewide communication and training document that will guide staff to understand the state’s ac ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7000/7020
YEAR-END REPORT NO. 18, STATEMENT OF CHANGES IN CAPITAL ASSETS GROUP OF ACCOUNTS

Chapter: 7900

Section: 7977

The Year-End Report No. 18, Statement of Changes in Capital Assets Group of Accounts, accounts for changes resulting from capital asset acquisitions and dispositions during the fiscal year. Agencies/Departments shall submit Report No. 18 for each fund, except fiduciary fun ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7977
GenAI HOSTING

Chapter: 4900

Section: 4986.5

Scope: This Chapter of the GenAI Policy applies to all Executive Branch State Entities Policy: An Executive Branch State Entity considering a new, expansion, or refresh of GenAI must comply with the SAM 4983.1 Cloud Computing Policy, including but not limited to: Complete the SIMM 140 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-5
SYSTEM AND SERVICES ACQUISITION

Chapter: 5300

Section: 5315.1

Policy: Each state entity shall determine the information security requirements (confidentiality, integrity, and availability) for its information assets in mission/business process planning; determine, document and allocate the resources required to protect the information assets as part of its cap ...

https://www.dgs.ca.gov/Resources/SAM/TOC/5300/5315-1
WITHDRAWALS

Chapter: 8000

Section: 8040

Except for authorized cash purchase fund disbursements supported by proper documentation, agencies/departments shall make all disbursements by check. For cash purchase fund information, see SAM Section 8112.

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8040
ACCOUNTING FOR PROPERTY DISPOSITION - LOST, STOLEN, OR DESTROYED PROPERTY

Chapter: 8600

Section: 8643

Agencies/departments will prepare a Property Survey Report form, STD. 152 whenever property is lost, stolen, or destroyed. The agency/department will adjust its property register and asset accounts to remove the asset and any accumulated depreciation. See SAM section 8641, Sale of Property, for trea ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8600/8643
YEAR-END REPORT NO. 14, REPORT OF ACCOUNTS OUTSIDE THE STATE TREASURY

Chapter: 7900

Section: 7975

Agencies/Departments must submit a Report No. 14, Report of Accounts Outside the State Treasury, to report accounts outside the Centralized Treasury System (CTS) in which state money is deposited or must indicate that there are no accounts to report. SAM Section 8002 provides detailed information on ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7975
FEDERAL EXCISE TAX

Chapter: 3500

Section: 3574.1

State purchases are normally exempt from Federal Excise Tax, but an Exemption Certificate, STD. 802, must be attached to the Sub-Purchase Order. See SAM Section 3585 for further detail.

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3574-1
VALUING PROPERTY

Chapter: 8600

Section: 8618

Capital assets/property acquired through purchase or internally built/generated, will be reported at the historical cost (i.e., the cost of the asset, and the related costs necessary to place the asset in its intended location and condition for use). Gifts, warranty replacements, and certain transfe ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8600/8618
REQUEST FOR FSCU APPROVAL AND FISCAL POLICY ASSISTANCE

Chapter: 7000

Section: 7040

Agencies/Departments may request approval or fiscal policy clarification and/or assistance from the Department of Finance, Fiscal Systems and Consulting Unit (FSCU), as required by applicable sections of the State Administrative Manual (SAM). Agencies/Departments may submit a PDF with a digitally ce ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7000/7040
ROLE OF THE SECRETARY OF STATE, ARCHIVES DIVISION –STATE RECORDS APPRAISAL PROGRAM (SRAP)

Chapter: 1600

Section: 1608

The State Records Management Act identified in SAM Section 1602 requires the State Archives Division – SRAP to: Review records retention schedules to identify records which have historical and research value. Approve schedules that meet the records management and archives policies, proced ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1600/1608
YEAR-END REPORT NO. 13, REPORT OF EXPENDITURES OF FEDERAL FUNDS

Chapter: 7900

Section: 7974

The Year-End Report No. 13, Report of Expenditures of Federal Funds, provides expenditures and encumbrance balances for each federal award by Assistance Listing Number and program title. Expenditures must include accruals for all valid obligations incurred and receivables earned as of June 30. Encum ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7974
INTRODUCTION

Chapter: 20000

Section: 20000

California state government employs a variety of audit resources to assist management in assuring that: State assets are protected Laws and regulations are followed Financial and management information is reliable Organizations and programs are operating effectively and efficiently These audit resou ...

https://www.dgs.ca.gov/Resources/SAM/TOC/20000/20000
YEAR-END REPORTING

Chapter: 17000

Section: 17130

Agencies/Departments maintain their Federal Trust Fund accounts on a modified accrual basis throughout the year. Under the modified accrual basis of accounting, expenditures are accounted for in the period in which goods and services are received and the liability is incurred. For information ...

https://www.dgs.ca.gov/Resources/SAM/TOC/17000/17130
PURPOSE AND DEFINITION OF PROPERTY ACCOUNTING - TERMS AND DEFINITIONS

Chapter: 8600

Section: 8600.1

Capital Assets/Property: may be capitalized or non-capitalized. The term capital assets/property is used interchangeably in SAM Chapter 8600 and includes all tangible and intangible assets. Capitalized Asset: is a capital asset whose estimated useful life and cost to acquire, construct, or improve e ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8600/8600-1
DEPRECIATION AND AMORTIZATION

Chapter: 8600

Section: 8616

(Revised and renumbered from 8617) Depreciation Depreciation is the mechanism used to allocate the cost of a tangible asset over the estimated useful life of the asset. The cost of capitalized tangible assets is equitably allocated as an expense to each of the benefitting periods through the depreci ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8600/8616