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STATE FLEET ASSET OVERSIGHT

Chapter: 4100

Section: 4125

OVERVIEW Pursuant to Executive Order B-2-11, state agencies are required to update their fleet asset information into Department of General Services Office of Fleet and Asset Management (OFAM)’s Fleet Asset Management System (FAMS) on a monthly basis, including fuel and utilization data. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4125
MATERIALS MANAGEMENT AND SUPPLIES WAREHOUSING

Chapter: 3500

Section: 3535

The Director of the Department of General Services has initiated a statewide program to establish effective standards and policies for all materials management functions including reduction of expendable goods inventories which are maintained in uneconomically large quantities. This program is being ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3500/3535
DEFINITION OF DESKTOP AND MOBILE COMPUTING

Chapter: 4900

Section: 4989.1

Communication – For the purpose of interpreting this policy, communication is the requesting, sending, transmitting, or receiving of electronic data via cable, telephone wire, wireless, or other communication facility. Desktop and Mobile Computer Software – Commercially licensed software ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4989-1
REMITTING AND REPORTING INCOME TAX WITHHELD

Chapter: 8400

Section: 8422.196

Federal Backup Withholding Remitting Federal Backup Amount(s) Withheld The agency/department shall prepare a voucher/claim schedule with the "Internal Revenue Service" (IRS) as payee. Supporting documentation for the voucher/claim schedule shall include a worksheet showing the claim schedul ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8422-196
DEFERRED CHARGES AND OTHER ASSETS

Chapter: 7600

Section: 7627

(Summary Accounts 170-199 and Legacy Level 1 Accounts 2500-2900) Account Account Name Account Definition Legacy 1700000 Provision for Deferred Interfund Loans Payable Provision for interfund loans not payable within one year. 2500 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7600/7627
ACQUISITION OF VEHICLES

Chapter: 4100

Section: 4120

Overview Purchase of State vehicles will be made by consolidation of agency annual requirements in order to affect savings by volume buying. See Government Code Section 14615 and Public Contract Code Section 10308. In addition, Government Code Section 13332.09 provides that ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4120
ECONOMIC IMPACT STATEMENT

Chapter: 6000

Section: 6603

A state agency that proposes to promulgate a regulation must include a completed STD. 399 with each proposed regulation that is submitted to OAL for publication in the California Regulatory Notice Register. Government Code sections 11346.2, 11346.3, 11346.5 and H ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6600/6603
DISPOSITION OF DEPOSITOR’S PERSONAL PROPERTY

Chapter: 19000

Section: 19425

Renumbered from 19425.1, 19425.2, and 19425.3 Institutions may be facilities (e.g., prisons) where depositors are incarcerated. Institutions shall review their records annually to determine if they are in possession of any depositor’s (e.g., inmates) personal property that requires dispositio ...

https://www.dgs.ca.gov/Resources/SAM/TOC/19000/19425
TELEMATICS

Chapter: 4100

Section: 4122

Legal Authority Public Resources Code section 25722.5 Executive Order B-2-11 Definitions For the purposes of this policy, the following definitions apply: Fleet Asset: State vehicles and mobile equipment owned and operated by state agencies. Specific definitions for asset types can be found ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4100/4122
ADDITIONAL INFORMATION AND PROVISIONS

Chapter: 8400

Section: 8474.1

No Additional Invoice Required for Penalty Amount: Agencies/Departments shall pay the applicable penalties without requiring a separate vendor invoice for the penalty amount. Penalty Shall Not Be Waived: Except for the 30-day extensions granted in the event of emergencies during a declared fi ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8474-1
INTER-DEPARTMENTAL DISBURSEMENTS

Chapter: 8400

Section: 8471

General An agency/department may provide services, materials, or equipment to, or perform work for other agencies/departments subject to the approval of the Department of General Services (DGS), see Government Code section 11256. The DGS State Contracting Manual (SCM) and SAM Chapter 1200-Cont ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8400/8471
ENTRY NO. 7 – DEPOSIT OF GENERAL CASH

Chapter: 10500

Section: 10507

Purpose: To record general cash received for deposit in the agency/department’s general checking account maintained with the State Treasurer’s Office. References: SAM sections 8000, 8031, 8090, 8093, and 10510 Record General Cash Received Debit/ Credit Account Legacy ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10500/10507
REQUIREMENTS FOR NEW, EXISTING, AND LEASED BUILDINGS

Chapter: 1800

Section: 1815.3

New Buildings and Renovations All new building and renovation project computer modeling, reports, and other related documentation prepared as part of the design process shall become the property of the state once the project is closed out and/or has received an occupancy permit. All new building ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1800/1815-3
CONTRACTS EXEMPT FROM CALIFORNIA STATE CONTRACTS REGISTER ADVERTISING AND COMPETITIVE BIDDING

Chapter: 1200

Section: 1233

Competitive bidding is required unless there is a legally authorized basis for bid exemption. Key exemption categories are identified below. A. Statutory Exemptions 1. Contracts of less than $5,000 (PCC §§ 10335(a), 10335.5(c)(5)). 2. Contracts of less than $5,000 where only per diem ...

https://www.dgs.ca.gov/Resources/SAM/TOC/1200/1233
Statewide Telework Policy

Chapter: 100

Section: 0181

Intended Audience This policy applies to all state of California agencies, departments, boards, commissions, and offices (departments). Departments are responsible for ensuring compliance with the provisions of this policy. Overview The purpose of this policy is to provide the structure needed for e ...

https://www.dgs.ca.gov/Resources/SAM/TOC/100/181