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CALENDAR OF REPORTS AND ACTIONS

Chapter: 7900

Section: 7930

Agencies/Departments must submit various financial reports and forms to control agencies and other departments, as required. The following calendar will assist agencies/departments to plan and meet reporting requirements. The calendar only lists reports that are referenced in the SAM sections ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7930
YEAR-END PROCEDURES

Chapter: 8200

Section: 8296

Agencies/departments are responsible for ensuring Accounts Receivable (AR) balances are accurate by assessing the amounts owed to the agency/department. Agencies/departments must record accrual entries for amounts owed to the agency/department as of June 30, but not yet received. See SAM sections 10 ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8200/8296
RECLASSIFYING OR ADJUSTING RECEIVABLES

Chapter: 8200

Section: 8295

Agencies/departments must perform an analysis of their Accounts Receivables (AR) to verify the correct amounts are recorded. ARs should be reclassified or adjusted in certain situations: Legal authority does not exist to bill for the amount owed. Sufficient documentation does not exist to subst ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8200/8295
PERMANENT POSITIONS

Chapter: 6000

Section: 6509

The budgetary definition of a permanent position is any position authorized by the Legislature for indefinite continuation within a specific classification established by a salary setting authority. They may be full-time, fractional time, or intermittent. Permanent positions must be certified for co ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6509
EXPENDITURE SUPPORT

Chapter: 6000

Section: 6750

The Department of Finance (Finance) reviews and makes recommendations regarding funding and/or expenditure requests associated with proposed information technology (IT) expenditures through the budgetary process. In addition to business and fiscal factors, considerations to determine whether pr ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6750
DOCUMENTATION OF INCOMING COLLECTIONS

Chapter: 8000

Section: 8022

Agency/department records will contain information regarding the type of collection (such as cash, check, or money order) received from each payer. This information will be recorded so that it can be readily audited from receipts, reports of collections, or the registers and will show the amount of ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8022
SERVICES CONTAINING TELECOMMUNICATIONS COMPONENTS

Chapter: 4600

Section: 4601

Executive branch Non-Exempt State Entities must obtain the Office of Technology Services (OTech)/CALNET Program approval before procuring any Non-CALNET Service that bundles, includes, or contains a telecommunications component. Entities are required to utilize the CALNET Program’s General Tel ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4600/4601
ENTRY NO. 29 – CONDEMNATION DEPOSIT IS RETURNED

Chapter: 10500

Section: 10529

Purpose: This entry is made to return the deposit in the Condemnation Deposits Fund to the agency/department's fund and appropriation after the agency/department has made payment to the grantor (property owner) from funds under its own control. Upon request, the State Controller's Office (SCO) will ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10500/10529
YEAR-END REPORT NO. 4, STATEMENT OF REVENUE

Chapter: 7900

Section: 7956

The Year-End Report No. 4, Statement of Revenue, presents a reconciliation of current year revenue recorded by the agency/department with revenue recorded in the accounts maintained by the State Controller’s Office (SCO) as of June 30. Agencies/Departments must submit a current year Report No. ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7900/7956
COSTS TO STATE AGENCIES

Chapter: 6000

Section: 6611

(Revised and renumbered from 6631 on 3/2009) The issuing state agency must accurately identify costs that other state agencies incur as a result of its regulation. The identification will allow the other affected state agencies to take the appropriate action to secure any needed funding. The basic m ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6600/6611
MOVEMENT OF HOUSEHOLD GOODS

Chapter: 3800

Section: 3820

When officers or employees are notified that they will be moving, CCR, Title 2, Section 599.724 requires that they are given a copy of the relevant CCR, Title 2 regulations covering Moving and Relocation Expenses. Payment for moving costs of household goods is authorized by Government Code Section ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3800/3820
FREE DISTRIBUTION OF PUBLICATIONS

Chapter: 3100

Section: 3161

Even if the Department of General Services Office of State Publishing is selling your publications for your agency, you may give out the following types of documents, directly and for free for any of the following reasons: You are distributing copies as required by the Library Distribution Act. Se ...

https://www.dgs.ca.gov/Resources/SAM/TOC/3100/3161
STATE ACCOUNTING

Chapter: 7200

Section: 7231

The state has developed uniform charts of accounts to classify transactions in a uniform and consistent manner. Agencies/departments must use the accounts listed in the uniform charts of accounts to classify and record their transactions. Lower level accounts may be established and linked to parent ...

https://www.dgs.ca.gov/Resources/SAM/TOC/7200/7231
ACCOUNT NUMBER 1311, ACCOUNTS RECEIVABLE—ABATEMENTS

Chapter: 10400

Section: 10407

Normal Balance: Debit Purpose: This account shows the amount receivable from private entities as abatements of expenditures. For state accounting purposes, abatements are as defined in SAM Section 10220. Subsidiaries: Accounts Receivable Ledger or File Normal Entries: Entry Number ...

https://www.dgs.ca.gov/Resources/SAM/TOC/10400/10407
BUDGET ACT

Chapter: 6000

Section: 6333

A Budget Bill is introduced in each house of the Legislature at the time the Governor presents the proposed budget to the Legislature. These bills are amended by the Legislature to reflect changes to the Governor’s proposed version. One of the bills is passed by both houses of the Legislature ...

https://www.dgs.ca.gov/Resources/SAM/TOC/6000/6333
CASH RECEIPTS REGISTER

Chapter: 8000

Section: 8093

The Cash Receipts Register is maintained to track General and Agency Trust Fund Cash received. Agencies/Departments shall enter transactions using separate registers for the different types of cash. Agencies/Departments that do not prepare reports of collections should include the following i ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8000/8093
CALNET EXEMPTION

Chapter: 4600

Section: 4605

CALNET Exemption requests apply only to Non-Exempt State Entities. Non-Exempt State Entities, with a compelling business reason to use alternative providers to purchase a Required Service outside the CALNET Contracts, must submit a CALNET Exemption request to Office of Technology Services (OTec ...

https://www.dgs.ca.gov/Resources/SAM/TOC/4600/4605
CLASSIFYING PROPERTY - COLLECTIONS

Chapter: 8600

Section: 8610.8

Collections include a grouping of works of art, historical treasures, or similar items whose purpose is public exhibition, education, or research. Agencies/departments are not required to capitalize a collection (and all additions to that collection), whether donated or purchased, that meets all of ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8600/8610-8
PERMISSIBLE USES

Chapter: 8100

Section: 8101

In accordance with Government Code section 16401 (and unless otherwise allowed in statute), revolving funds drawn under the provisions of Government Code section 16400 may only be used for: Payment of compensation earned Travel expenses, travel expense advances Where immediate payment is o ...

https://www.dgs.ca.gov/Resources/SAM/TOC/8100/8101
Conventions, Conferences, or Business Meetings

Chapter: 700

Section: 0724

For a conference called by a State agency, no per diem expense will be allowed within 50 miles of an employee's headquarters. Exceptions may be given in advance by CALHR. See SAM Section 0715. Registration fees for conferences/conventions are payable if the employee has prior approval to attend. Tra ...

https://www.dgs.ca.gov/Resources/SAM/TOC/700/0724