Search DGS

61 - 80 of 241 Results

Achieving Best Value Using CMAS

Chapter: 1600

Section: 1607.2

Make a Valid Attempt to Seek Offers A valid attempt must be made to secure offers from viable contractors who are able to supply the goods and/or provide the services. Neither a lack of sufficient CMAS contractors nor the use of restrictive requirements meets the intent for obtaining offers. C ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/16/16-07-2
State Price Schedules Basics

Chapter: 1600

Section: 1609.1

State Price Schedules State Price Schedules (SPS) are non-competitively bid agreements for goods at a fixed price for a specified period of time. SPS agreements are established for unique and unusual items that preclude competitive bidding. Departments are limited to a $25,000.00 threshold on ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/16/1609-1
Procurement Procedure

Chapter: 1600

Section: 1613.3

Procurement Procedure for Transactions greater than $5,000.00 Department determines the need. Department must exhaust the following procurement methods in the following order: Surplus Property California Correctional Training and Rehabilitation Authority (CALCTRA) Mandatory LPAs Calif ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/16/16-13-3
Achieving Competition

Chapter: 1600

Section: 1613.2

Make a Valid Attempt to Seek Offers Departments must make a valid attempt to secure offers from viable contractors who are able to supply the goods. A lack of sufficient 1122 contractors or the use of restrictive requirements to select a single vendor will not meet the intent for obtaining off ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/16/16-13-2
1122 Basics – Contracting with GSA Suppliers

Chapter: 1600

Section: 1613.1

Products The CA 1122 Public Safety Procurement Program offers primarily Federal GSA multiple award schedule pricing with suppliers that provide non-IT goods. Contract Price is Maximum Contract prices for products and/or services must be equal to or lower than the prices set in the base GSA con ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/16/16-13-1
CA 1122 PUBLIC SAFETY PROCUREMENT PROGRAM (GSA Component Only)

Chapter: 1600

Section: 1613

Introduction Prior to utilizing this program, State departments must exhaust all procurement methods. In order to use the 1122 procurement method, departments must have delegated purchasing authority under the CA 1122 Public Safety Procurement Program (CPSPP) category. This will be indicated on the ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/16/16-13
CONTRACT APPROVALS & SIGNATURES

Chapter: 1800

Section: 1804

Approval/Signature Authority Acquisitions conducted in FI$Cal will be work-flowed to individuals that have been designated by departments as authorized approvers. Approval authority in the system varies depending on dollar thresholds, what is being purchased, the acquisition method, etc. Only ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/18/18-04
AMENDING CONTRACT & PURCHASE DOCUMENTS

Chapter: 1800

Section: 1805

When Amendments are Necessary Amendments to original contract/purchase documents are necessary when there is any change or modification to the original document as issued to the supplier. Examples of when amendments are required include: A change in shipping terms A change in supplier's nam ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/18/18-05
INTRODUCTION

Chapter: 1700

Section: 1700

Introduction This chapter describes the processes and possible outcomes when a supplier/bidder protests: Requirements during a competitive solicitation or challenges the contract award for Information Technology (IT) goods and services solicitations; or The contract award for non-IT goods solicit ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/17/17
PROTEST BASICS

Chapter: 1700

Section: 1701

Definition A protest is a challenge brought by a supplier/bidder during the competitive solicitation process, asserting that the solicitation requirements are restrictive or unclear or that the protestant should have been selected for award. Although referred to by different names (complaint, except ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/17/17-01
PROTEST: NON-IT GOODS and IT GOODS and SERVICES

Chapter: 1700

Section: 1702

Terminology for Initial Protest and Protest of Proposed Award An initial protest (also known as a protest of requirements) is a supplier’s challenge or objection to any administrative, technical or cost specification/requirement(s) contained in a formal IT competitive solicitation. A protest o ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/17/17-02
ALTERNATIVE PROTEST PROCESS

Chapter: 1700

Section: 1703

Procurements Eligible for Participation in the APP The APP was implemented in 1998 in accordance with PCC, Section 12125 et seq., to speed the resolution time of IT protests and to decrease the number of frivolous protests occurring in procurements. Pursuant to PCC, Section 12125 et seq., any non-IT ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/17/17-03
POST AWARD DISPUTES

Chapter: 1700

Section: 1704

Definition A post award dispute is a disagreement or conflict between a contractor and a department after a purchase document has been executed. Most often, contract disputes arise due to contract performance issues on the part of either the contractor or the State. Occurrences Disputes can oc ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/17/17-04
Shipping Charges

Chapter: 1100

Section: 1101

Shipping terms shall be determined during the acquisition planning phase. The preferred shipping method is “Free on Board” (FOB) Destination Freight Pre-paid (FRT. PPD) where the supplier is responsible for freight charges and costs as well as owning the goods while in tran ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/11/11-1
Transportation Management Unit

Chapter: 1100

Section: 1102

The Transportation Management Unit (TMU) was established in accordance with the provisions of Government Code, Section 14920 et seq. Departments shall contact TMU (916) 376-1888 to determine the cost and routing of freight whenever the weight of the purchase is 100-lbs or more and Free on Board (F.O ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/11/11-2
Packaging and Shipping Standards

Chapter: 1100

Section: 1103

DGS/PD General Provisions describe to suppliers how goods will be packaged and shipped to a state facility. Any special packaging and shipping requirements or instructions over and above the standard provisions must be documented in detail within the bid solicitation and the Contract/PO.

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/11/11-3
Receiving Service Deliverables

Chapter: 2000

Section: 2000.7

Accepting or Rejecting Services Buyers, in preparing Contract/POs documents for services, must develop a clear, concise, and detailed description of the services to be performed. An individual or individuals must be assigned to monitor supplier performance. Any deviations or unacceptable ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/20/20-7
Environmentally Preferable Purchasing (EPP)

Chapter: 1300

Section: 1301

Authority Pursuant to Public Contract Code (PCC), Sections 12400-12404 departments are to purchase and use environmentally preferable products that have a lesser or reduced effect on human health and the environment when compared with competing goods that serve the same purpose, whenever applicable, ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/13/13-01
Infrastructure-Related Bond Act of 2006

Chapter: 1300

Section: 1302

Opportunity In 2006, the people of California enacted the infrastructure-related bond acts of 2006 (I-Bonds) authorizing the issuance of $42.7 billion in bonds for five distinct infrastructure programs: transportation (proposition 1B), housing (proposition 1C), education (proposition 1D), flood cont ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/13/13-02
State Agency Buy Recycled Campaign (SABRC) Program

Chapter: 1300

Section: 1300

Using Recycled Content Products Public Contract Code (PCC), Section 12203 requires departments to utilize recycled content products (RCP). A minimum of 50% of funds expended in each of the targeted categories must be products meeting the requirements of an RCP. The required Recycled Cont ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/13/13