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Progress Payments

Chapter: 1900

Section: 1901.3

Definition of Progress Payments A progress payment is a partial payment approach identified in a contract related to steps or phases toward the completion of the contract for goods and/or services. Use of this payment approach can require withhold of a percentage of payment pending completion ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/19/19-01-3
Payee Data Record (STD. 204)

Chapter: 1900

Section: 1901.4

Payee Data Record (STD. 204) is Required A completed Payee Data Record (STD. 204) must be obtained from a supplier prior to executing any procurement if the supplier is not a government entity. The STD. 204 provides, among other data, a supplier’s taxpayer identification number and is us ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/19/19-01-4
Payment of Invoices

Chapter: 1900

Section: 1901.5

Accurate Invoice Departments shall remind suppliers of the importance of submitting accurate and correct invoices to ensure timely payment for goods and/or services received. Departments must not pay for anything that is not in the procurement document (pallets, shipping, travel costs, e ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/19/19-01-5
Additional Payment and Invoice Considerations

Chapter: 1900

Section: 1901.6

Travel Provisions All supplier travel and per diem expenses must be in relation to official State business, within contract parameters and incorporated into the executed purchase document. Travel and per diem rates paid to contractors shall be set in accordance with the rates of the Department ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/19/19-01-6
FINANCE and PAYMENT PROGRAMS

Chapter: 1900

Section: 1902

Introduction This section describes the different financing and payment programs available to departments with purchasing authority. Included in this section is a detailed description of the processes that shall be followed when executing these purchases and using CAL-Card as the method of pay ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/19/19-02
California’s Electronic Financial Marketplace

Chapter: 1900

Section: 1902.1

State Financial Marketplace (SFM) All State departments and local governmental agencies are permitted to enter into either installment purchase agreements (commonly referred to in the industry as “lease purchases”) or financed leases as described in the Uniform Commercial Code, Section 2 ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/19/19-02-1
CAL-Card Purchase Card Program

Chapter: 1900

Section: 1902.2

About CAL-Card “CAL-Card” is the registered name of the State’s Purchase Card Program. The CAL-Card Program provides VISA card services to participating state and local governmental agencies. The CAL-Card is a payment mechanism for the purchase of goods and services. DGS/PD e ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/19/19-02-2
CAL-Card Program Participation Requirements

Chapter: 1900

Section: 1902.3

Request to Participate (RTP) Form State agencies granted purchasing authority that are interested in participating in the state’s CAL-Card Program are required to provide a completed Request to Participate (RTP) form to the contractor awarded the Purchase Card Services Leveraged Procurement Ag ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/19/19-02-3
Executing Purchases Using CAL-Card as the Payment Method

Chapter: 1900

Section: 1902.4

Executing Purchases Under $2,500.00 For purchases valued less than $2,500.00 and not acquired through a Leveraged Procurement Agreement (LPA), state agencies are not required to execute a purchase document. However, the procurement must be processed through the FI$Cal system or a contract form (STD. ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/19/19-02-4
CAL-Card Statement Reconciliation and Documentation Requirements

Chapter: 1900

Section: 1902.5

General For state agencies that participate in the CAL-Card Program, all CAL-Card transaction reconciliation and payment processing will occur within the FI$Cal system. Documentation Requirements State agencies must provide required documentation within FI$Cal or Std. 65 for every CAL-Card tra ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/19/19-02-5
CONTRACT & PURCHASE DOCUMENTS

Chapter: 1800

Section: 1800

Introduction This chapter describes the different contract & purchase documents used when conducting acquisitions and executing contracts under DGS’ procurement authority for: Non-IT Goods IT Goods IT Services Non-IT Services - only when executing a transaction under a Leveraged ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/18/18
COMMON PRACTICES for CREATING PURCHASE DOCUMENTS

Chapter: 1800

Section: 1801

Purchase Documents - Leveraged Procurement Agreements (LPA) LPA user instructions must be reviewed to ensure that the proper contract/purchase document is used when executing purchases against an LPA. Executing Contract/Purchase Documents A purchase is not fully executed, regardless of the t ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/18/18-01
PURCHASES OF GOODS

Chapter: 1800

Section: 1802

FI$Cal Purchase Order (PO) For departments transacting in FI$Cal, the system generates a Purchase Order (PO) but without a standard number referenced (STD 65 is not used in the system). The buyer has the option to either print the PO and mail or fax it to the vendor OR the buyer can email the ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/18/18-02
PURCHASE of SERVICES

Chapter: 1800

Section: 1803

Leveraged Procurement Agreement (LPA) user instructions must be reviewed to ensure that the proper contract/purchase document (FI$Cal PO, STD 65, or STD 213) is used when executing purchases against an LPA. STD. 213 Standard Agreement The STD. 213 is used by departments with approved IT purcha ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/18/18-03
STATEWIDE CONTRACTS (SC)

Chapter: 1600

Section: 1606

Introduction Statewide Contracts (SCs) are competitively bid and awarded contracts established by the DGS/PD to take advantage of lower costs passed on by suppliers bidding on large quantities of goods repetitively used by multiple State departments. These contracts have unlimited dollar thres ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/16/16-06
AMENDING an LPA PURCHASE DOCUMENT

Chapter: 1600

Section: 1605

Amendments for Goods and Services Original orders, which include options for changes (e.g., quantity or time), that were assessed and considered in the selection for award during the RFO process, may be amended consistent with the terms of the original order, provided that the original order allowed ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/16/16-05
DOCUMENTING the RESULTS of an LPA OFFER

Chapter: 1600

Section: 1604

Documenting the Results Departments must document all LPA suppliers that were contacted, provide a recap of their offers and record how the selection was made, including criteria for determining “best value”. Departments have the option to use the Best Value Determination Worksheet ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/16/16-04
ACHIEVING BEST VALUE USING LPAs

Chapter: 1600

Section: 1603

Seeking Multiple Offers Multiple offers must be sought whenever multiple suppliers are known to exist unless otherwise directed by individual contract user instructions, policies and/or statutes or identified as an “exempt” contract. “Multiple offers” is defined to be a minim ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/16/16-03
LEVERAGED PROCUREMENT ACQUISTION METHODS LIST

Chapter: 1600

Section: 1601

Once the acquisition type is identified, the next step is to identify the acquisition method. An acquisition method identifies how the purchase is to be made and what key activities within the procurement process should be followed. FI$Cal Acquisition Method Value Acquisition Method ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/16/16-01
ACQUISTION METHOD - LEVERAGED PROCUREMENTS

Chapter: 1600

Section: 1600

Introduction This chapter describes the various types of the State’s leveraged procurement agreements (LPAs) that provide for all goods and services and how to use them. The categories of LPAs include: Statewide Contracts (SC) California Multiple Award Schedules (CMAS) Software Licen ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/16/16

Search DGS

41 - 60 of 241 Results

Progress Payments

Payee Data Record (STD. 204)

Payment of Invoices

Additional Payment and Invoice Considerations

FINANCE and PAYMENT PROGRAMS

California’s Electronic Financial Marketplace

CAL-Card Purchase Card Program

CAL-Card Program Participation Requirements

Executing Purchases Using CAL-Card as the Payment Method

CAL-Card Statement Reconciliation and Documentation Requirements

CONTRACT & PURCHASE DOCUMENTS

COMMON PRACTICES for CREATING PURCHASE DOCUMENTS

PURCHASES OF GOODS

PURCHASE of SERVICES

STATEWIDE CONTRACTS (SC)

AMENDING an LPA PURCHASE DOCUMENT

DOCUMENTING the RESULTS of an LPA OFFER

ACHIEVING BEST VALUE USING LPAs

LEVERAGED PROCUREMENT ACQUISTION METHODS LIST

ACQUISTION METHOD - LEVERAGED PROCUREMENTS