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221 - 240 of 241 Results

Department of Conservation (DOC)

Chapter: 600

Section: 606

Public Contract Code, Section 10295.5 prohibits departments from purchasing sand, gravel, aggregates, or other minerals produced from a surface mining operation subject to the Surface Mining and Reclamation Act of 1975 unless the Department of Conservation (DOC) has determined that the surface minin ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/6/6-6
Darfur Contracting Act (Non-IT Goods and Services)

Chapter: 600

Section: 607

Pursuant to Public Contract Code, Sections 10475 through 10481, for acquisitions of non-IT goods or services, departments must require vendors to certify whether they are a scrutinized company. This applies regardless of the procurement approach, method, or solicitation format used including ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/6/6-7
CONTRACT ADMINISTRATION

Chapter: 2100

Section: 2100

Introduction Contract administration concentrates on the relationship between the department and the supplier from contract award to contract closeout ensuring the supplier delivers the product and/or service in conformance with the purchase document requirements. The contract administrator mu ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/21/21
Contract Administration Principles

Chapter: 2100

Section: 2100.1

Contract Administrator Personnel assigned to perform supplier performance and contract administration activities are often referred to as a “contract manager” or “contract administrator.” This chapter will refer to the person assigned to perform all contract administrat ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/21/21-1
Prime Contractor’s Certification on DVBE Subcontractors and Payment Withhold

Chapter: 1200

Section: 1203.1

Policy This policy applies to all contracts as defined herein, regardless of acquisition type and method when a prime contractor commits to subcontracting with a DVBE subcontractor. Prime Contractor's Certification - DVBE Subcontracting Report Pursuant to Military and Veterans Code (MVC), Section ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/12/12-03-1
The Do’s and Don’ts of Contract Administration

Chapter: 2100

Section: 2100.2

Contract Administration Do’s Effective contract administration activities include: Notifying the contractor to begin work. Monitoring contract activities for compliance with: Work progress to ensure services are performed according to the quality, quantity, objectives, timeframes, and ma ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/21/21-2
Supplier Performance

Chapter: 2100

Section: 2100.3

Documenting Performance Departments, upon confirming that goods received and inspected are either in conformance with the terms of the Contract/PO or are to be rejected, shall document the results of the delivery and inspection. Supplier Performance Report (SPR) The SPR may be used by the receiving ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/21/21-3
Ethical Decision Making and Contract Administration

Chapter: 2100

Section: 2100.4

Work Behaviors and Awareness Staff, other than buyers, that perform contract administration functions, not only need to understand how to administer a contract but are also expected to adhere to and conduct business by maintaining the same ethical standards as if they were a buyer. Review Contract P ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/21/21-4
Record Retention and Contract Administration

Chapter: 2100

Section: 2100.5

Good Record Keeping Departments are responsible for maintaining records in sufficient detail to allow anyone to review documentation and understand how the procurement was requested, conducted, awarded, and administered. Buyers shall provide contract administrators with the necessary instructions to ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/21/21-5
Post Evaluation for IT Services Contracts

Chapter: 2100

Section: 2100.6

Policy Pursuant to Public Contract Code (PCC), Section 12102.3, state departments must complete, file, and submit a post evaluation for each contract for the acquisition of Information Technology (IT) services related to an IT project and totaling five hundred thousand dollars ($500 ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/21/21-6
RECEIVING, INSPECTION, ACCEPTANCE TESTING AND ACCEPTANCE OR REJECTION

Chapter: 2000

Section: 2000

Introduction This section describes the policy and processes of receiving, inspecting, accepting and/or rejecting goods and services. Also included in this chapter is a discussion of asset management and the process of determining whether or not a service deliverable is acceptable.

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/20/20
General Process for Taking Possession of Goods and Services Purchased

Chapter: 2000

Section: 2000.1

Receiving Process Each department determines whether or not the goods and services received are acceptable and conform to all of the terms and conditions of the Contract/PO. The entire receiving process consists of: Term Definition Example Receiving The act of takin ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/20/20-1
Receiving Goods

Chapter: 2000

Section: 2000.2

Questions to Consider when Receiving Goods In accordance with State Administration Manual, Section 3861, receiving staff should always consider the following questions before taking receipt of any shipment: Includes a packing slip identifying a Purchase Order. Is it for this department? Is it dam ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/20/20-2
Standard Inspection, Acceptance and Rejection Requirements

Chapter: 2000

Section: 2000.3

Inspection, Acceptance and Rejection Standards The State has standard inspection, acceptance and rejection requirements as described in the General Provisions entitled “Inspection, Acceptance and Rejection” to ensure these activities are conducted in accordance with State requirements. I ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/20/20-3
Acceptance Testing and Inspection - Specialized

Chapter: 2000

Section: 2000.4

Acceptance Testing Departments that require additional acceptance criteria over and above what is stated within the State’s General Provisions must describe the acceptance criteria and any specialized skills criteria for acceptance personnel in the Statement of Work and/or the solicitation doc ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/20/20-4
Rejecting Non-Conforming Goods

Chapter: 2000

Section: 2000.5

Process for Rejection of Goods The following process should be followed if the goods are not in conformance with any requirements of the Contract/PO (including technical specifications): Stage Description 1 The person rejecting the goods must immediately communicate the prob ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/20/20-5
Asset Management

Chapter: 2000

Section: 2000.6

Securing Assets The DGS/PD recommends that departments implement policies and procedures applicable to securing and safeguarding assets, regardless of how an asset was acquired. Physical Control over Assets The DGS/PD also advises departments to limit access to received goods to authorized staff and ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/20/20-6
California Civil Rights Laws Certification for PCC 2010

Chapter: 600

Section: 608

Pursuant to Public Contract Code, Section 2010, a person that submits a bid or proposal or proposes to renew a contract with a state agency in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted, ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/6/6-8
Surplus Property Program

Chapter: 500

Section: 501

Requirement to Utilize Existing Surplus Personal Property State agencies shall utilize surplus personal property whenever feasible by contacting the DGS Surplus Property & Reutilization (SPR) program to determine if surplus personal property is available. Personal property includes all types and ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/5/5-1
Responding to a Natural Disaster

Chapter: 800

Section: 801

For an emergency purchase in response to a natural disaster when a response requires immediate action, the department shall proceed with the purchase and document in FI$Cal or in the procurement file the circumstances of the emergency purchase and then issue the purchase document.

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/8/8-1

Search DGS

221 - 240 of 241 Results

Department of Conservation (DOC)

Darfur Contracting Act (Non-IT Goods and Services)

CONTRACT ADMINISTRATION

Contract Administration Principles

Prime Contractor’s Certification on DVBE Subcontractors and Payment Withhold

The Do’s and Don’ts of Contract Administration

Supplier Performance

Ethical Decision Making and Contract Administration

Record Retention and Contract Administration

Post Evaluation for IT Services Contracts

RECEIVING, INSPECTION, ACCEPTANCE TESTING AND ACCEPTANCE OR REJECTION

General Process for Taking Possession of Goods and Services Purchased

Receiving Goods

Standard Inspection, Acceptance and Rejection Requirements

Acceptance Testing and Inspection - Specialized

Rejecting Non-Conforming Goods

Asset Management

California Civil Rights Laws Certification for PCC 2010

Surplus Property Program

Responding to a Natural Disaster