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Public Works

Chapter: 400

Section: 402

A public works component may be allowed only when it is incidental to the overall project requirements. Any portion of a contract that has a public works component that exceeds $1,000 must meet the prevailing wage requirements of Labor Code, Section 1771 and California State Contracting Licensing Bo ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/4/4-2
Civil Services Considered for Contracted Personal Services

Chapter: 400

Section: 403

Careful analysis must be given when determining whether to use contracted personnel versus civil service positions within state government. Contracting for personal services, in lieu of using civil service personal is permitted only if the standards outlined in Government Code Section 19130, subdivi ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/4/4-3
Leasing Equipment

Chapter: 400

Section: 404

Departments may acquire equipment by lease or purchase. The decision to lease or purchase should be the result of a careful analysis of all factors involved, especially the total cost to the state for the expected period of use. Purchase costs are usually lower than lease costs if the equipment is u ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/4/4-4
Blanket Purchases

Chapter: 400

Section: 405

A blanket purchase is a contract document (a FI$Cal purchasing “PO” is also considered a contract) with one supplier that specifies a contract term of no longer than one year and where the quantities of specific products and/or delivery dates are not known. A determination has been made ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/4/4-5
Term Purchases

Chapter: 400

Section: 406

Departments granted purchasing authority to conduct competitive solicitations may establish term purchase contracts through a competitive bid process. A term purchase establishes a purchasing mechanism for: A specified period of time – not to exceed 36-months. A specified list of products a ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/4/4-6
Statewide Pharmaceutical Program

Chapter: 400

Section: 407

DGS implements and administers a Statewide Pharmaceutical Program, also referred to as the Prescription Drug Bulk Purchasing Program, established by Government Code §14977-14982. The California State Departments of Corrections and Rehabilitations (CDCR), Department of State Hospitals (DSH), and ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/4/4-7
Limit to Brand or Trade Name Contracts

Chapter: 1407

Section: 1407

LTB Contracting Limit To Brand (LTB) contracts are limited by statute, in accordance with Public Contract Code, Section 12102(b) for IT Goods and Sections 10301 and 10302 for Non-IT Goods, to the following circumstances: Emergencies, where immediate acquisition is necessary to prevent or mitigate ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/14/14-07
Real Estate Services Division (RESD)

Chapter: 400

Section: 408

DGS/RESD has the statutory authority for the acquisition of real property. Departments, prior to acquiring space, property and/or facility design services, must contact RESD.

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/4/4-8
Office of Fleet and Asset Management

Chapter: 400

Section: 409

In accordance with Government Code, Section 13332.09, departments may not procure mobile equipment without first securing approval from DGS/Office of Fleet and Asset Management (OFAM). Evidence of OFAM approvals must be documented in the procurement file as well as uploaded into FI$Cal. Mobile equip ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/4/4-9
REPORTING REQUIREMENTS

Chapter: 2200

Section: 2200

Introduction The purpose of this chapter is to describe reporting requirements.

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/22/22
ANNUAL CONTRACTING ACTIVITY REPORT (STD. 810)

Chapter: 2200

Section: 2200.2

Reporting to DGS/PD/OSDS The Department of General Services (DGS), Procurement Division (PD) Office of Small Business and DVBE Services (OSDS) is the centralized entity to which consolidated contracting activity reports are submitted. The report provides fiscal statistical information on each depart ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/22/22-2
LATE PAYMENT PENALTIES PAID REPORT

Chapter: 2200

Section: 2200.3

Report Requirements The Prompt Payment Act, Government Code, Section 927 et seq. requires departments to submit a late payment penalty report to the DGS Director. This report provides information on late payment penalties paid during the fiscal year. For FI$Cal Users, this information will be ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/22/22-3
CONTRACT AWARD REPORT

Chapter: 2200

Section: 2200.4

Report Requirements Title 2 California Code of Regulations (2 CCR), Section 8117.5 requires contract award reporting within 10 working days. Click here to access the Contract Award Report form STD.16. Due Dates The Contract Award Report, STD. 16, is due within 10 days of contract award. ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/22/22-4
REPORT OF INDEPENDENT CONTRACTOR(S)

Chapter: 2200

Section: 2200.5

Reporting on Independent Contractors California's Unemployment Insurance Code section 1088.8 requires businesses and government entities to report specified information to the Employment Development Department (EDD) on independent contractors. The information gathered as a result of this repor ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/22/22-5
STATE AGENCY RECYCLED CAMPAIGN PROCUREMENT REPORT (SABRC)

Chapter: 2200

Section: 2200.6

Report Requirements Departments are required by Public Contract Code, Sections 12200-12320 to report purchases annually to the Department of Resource Recycling and Recovery (CalRecycle) identifying total dollar amounts of all products purchased in each of the 11 reportable categories and the total a ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/22/22-6
ENVIRONMENTALLY PREFERABLE PURCHASING REPORT (EPP)

Chapter: 2200

Section: 2200.7

Report Requirements Departments are required to measure, monitor and report progress of EPP purchases pursuant to Executive Order B-18-12. Progress is measured by capturing purchases that meet DGS requirements. Due Dates Departments are to submit reports through FI$Cal by October 31st for the ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/22/22-7
CALENDAR of REPORTS

Chapter: 2200

Section: 2200.8

Click here to access the calendar of reports.

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/22/22-8
Non-Discrimination (Non-IT Goods)

Chapter: 600

Section: 603

Any employer who wishes to contract with the state for non-IT goods is subject to the provisions of Government Code, Section 12990 relating to discrimination in employment. Contractors that do not meet the provisions are not eligible to contract with the state for non-IT goods. Ineligible co ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/6/6-3
Iran Contracting Act

Chapter: 600

Section: 604

Pursuant to the Iran Contracting Act of 2010 (Public Contract Code, Sections 2200 through 2208 are “the Act”), vendors are ineligible to bid on, submit a proposal for, enter into, or renew any contract with the state for goods or services of one million dollars ($1,000,000) or mo ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/6/6-4
Prohibition on Tax Delinquents Bidding

Chapter: 600

Section: 605

Pursuant to the Public Contract Code, Section 10295.4, effective July 1, 2012, persons, or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the California Department of Tax and Fee Administration (CDTFA) are ineligible to enter into any contract with th ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/6/6-5