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GenAI Procurement Identification and Reporting

Chapter: 2300

Section: 2305

All transactions where GenAI is purchased must be identified and reported in FI$Cal State Contract and Procurement Registration System (SCPRS), refer to SCM vol. 2, section 2200.1 FI$Cal SCPRS. GenAI purchases and purchases that include GenAI must be identified as follows: The item descri ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/23/2305
Changes to Purchasing Authority

Chapter: 100

Section: 100.8

General The Purchasing Authority Change Request (PACR) is completed by departments that currently have purchasing authority and seek to change one of the following: Increase to dollar threshold(s). Change or update the Procurement and Contracting Officer (PCO) and/or Purchasing Authority Contacts ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/1/1-8
Examples of Emergency Purchase

Chapter: 800

Section: 803

Example #1 - IT Emergency: A server supporting a prison’s security system fails, and the prison has to resort to a backup server. The server must be replaced immediately to ensure the safety of the population internal and external to the prison. Example #2 – IT Non-Emergency: A supplie ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/8/8-3
Acquisitions Related to Reasonable Accommodations for State Employees

Chapter: 700

Section: 700

Policy It is the policy of the state that qualified individuals with a disability shall be employed in public service on the same terms and conditions as the nondisabled, consistent with applicable state or federal law. Further, it is the policy of this state that a department, agency, or commissi ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/7/7
Tracking and Reporting Reasonable Accommodation Acquisitions in Fi$Cal

Chapter: 700

Section: 701

State agencies shall track acquisitions related to reasonable accommodations. These acquisitions shall be recorded, reported, and identified in the State Contracting and Procurement Registration System (SCPRS) located in the state’s Fi$Cal. DGS will use this data to produce the report ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/7/7-1
Expedite Reasonable Accommodation Acquisitions

Chapter: 700

Section: 702

When conducting an acquisition to fulfill a reasonable accommodation request, buyers must expedite the purchase, regardless of the acquisition type or method used to make the purchase. A purchase made in response to a request for reasonable accommodation does not preclude adherence to state ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/7/7-2
Surplus Property Verification Exempt from Reasonable Accommodation Acquisitions

Chapter: 700

Section: 703

State agencies purchasing property for employees related to an approved reasonable accommodation are not required to contact the DGS Surplus Property & Reutilization (SPR) program to determine if surplus personal property is available. Personal property includes all types and categories ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/7/7-3
California Correctional Training and Rehabilitation Authority Waiver Exemption for Reasonable Accommodation Acquisitions

Chapter: 700

Section: 704

State agencies must first evaluate California Correctional Training and Rehabilitation Authority (CALCTRA) products (i.e. chairs, tables). If CALCTRA does not offer products that meet the individualized needs (such as features or functionality of necessary equipment) of the applicant or empl ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/7/7-4
California Assistive Technologies, Services, and Devices, Supplier Directory (Cal-ATSD)

Chapter: 700

Section: 705

The Department of Rehabilitation (DOR) maintains the California Assistive Technologies, Services, and Devices Supplier Directory (Cal-ATSD). Cal- ATSD is a valuable resource of suppliers with expertise for addressing employee reasonable accommodation needs. The Cal-ATSD is a centralized directory th ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/7/7-5
Leveraged Procurement Agreements

Chapter: 700

Section: 706

DGS/PD is committed to continuously improving the acquisitions process to expedite the delivery of goods and services to employees with reasonable accommodations. Therefore, DGS will periodically review reasonable accommodation acquisition data entered into FI$Cal to identify opportunities to create ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/7/7-6
Compliance with Reasonable Accommodation Procurement Policy & Procedures

Chapter: 700

Section: 707

DGS/PD Purchasing Authority Unit (PAU) and the DGS Office of Audit Services (OAS) will monitor compliance. State agencies conducting acquisitions under the purchasing authority granted by the DGS are required to establish policy.

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/7/7-7
Procurement File Documentation for Reasonable Accommodation Acquisitions

Chapter: 700

Section: 708

State agencies shall document the procurement file with required procurement/contract-related information. Medical and/or confidential information must not be contained in the procurement file. Federal and State law requires that certain information in connection with the reasonable accommo ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/7/7-8
Training Related to Reasonable Accommodation Acquisitions

Chapter: 700

Section: 709

State agencies shall ensure that RA procurement coordinators are trained procurement professionals. RA procurement coordinators are required to attend and receive a certificate of completion for the Acquisitions Related to Reasonable Accommodations course offered by the DGS PD’s California Pro ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/7/7-9
Ineligible Business

Chapter: 600

Section: 600

The state cannot solicit offers from, award contracts to, or renew, extend, or modify, a current contract, or subcontract with a business identified as noncompliant with state laws. Check for both, primes and subcontractors (as applicable): When creating mail lists, or prior to soliciting ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/6/6
Non-Compliant Trash Bag Suppliers, Manufacturers, and Wholesalers

Chapter: 600

Section: 601

Manufacturers and wholesalers who are non-compliant with the Recycle Content Plastic Trash Bag Law cannot contract with the State regardless of the product being provided in the contract (i.e. plastic trash bags, janitorial supplies or services, or any other products or services). Non ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/6/6-1
Loss Leader Language

Chapter: 600

Section: 602

Pursuant to Public Contract Code, Section 12104.5(b)(1) all RFPs for IT goods and/or services, and pursuant to Public Contract Code, Section 10302(b)(1), every solicitation for non-IT goods, shall contain the following statement: “It is unlawful for any person engaged in business with ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/6/6-2
Promotional Materials

Chapter: 400

Section: 401

Prior to conducting a purchase for promotional materials, written justification must be kept in the procurement file supporting how the purchase for promotional materials meets the department's mission and business needs. Written justifications should include a description of the type of event(s) an ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/4/4-1
Purchases from Community-Based Rehabilitation Programs

Chapter: 400

Section: 410

Purchasing products and services from rehabilitative or sheltered workshops pursuant to Welfare and Institutions Code (WIC), Section 19403 is encouraged. In accordance with WIC, Section 19404, purchases using these programs are exempt from advertising requirements, conducting a competitive bid ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/4/4-10
Records Management Requirements

Chapter: 400

Section: 411

Prior to the purchase or rental of any file, microfilm, optical disk and/or records destruction equipment, departments will review and coordinate the purchase activity through the department’s records manager or analyst in accordance with the State of California Records and Information Managem ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/4/4-11
Bottled Water Requirements

Chapter: 400

Section: 412

Bottled drinking water may be purchased under a department’s delegated purchasing authority where it has been determined that the building water supply does not meet standards set by the California Department of Public Health (CDPH) for state-owned facilities or local city, county environmenta ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/4/4-12

Search DGS

181 - 200 of 241 Results

GenAI Procurement Identification and Reporting

Changes to Purchasing Authority

Examples of Emergency Purchase

Acquisitions Related to Reasonable Accommodations for State Employees

Tracking and Reporting Reasonable Accommodation Acquisitions in Fi$Cal

Expedite Reasonable Accommodation Acquisitions

Surplus Property Verification Exempt from Reasonable Accommodation Acquisitions

California Correctional Training and Rehabilitation Authority Waiver Exemption for Reasonable Accommodation Acquisitions

California Assistive Technologies, Services, and Devices, Supplier Directory (Cal-ATSD)

Leveraged Procurement Agreements

Compliance with Reasonable Accommodation Procurement Policy & Procedures

Procurement File Documentation for Reasonable Accommodation Acquisitions

Training Related to Reasonable Accommodation Acquisitions

Ineligible Business

Non-Compliant Trash Bag Suppliers, Manufacturers, and Wholesalers

Loss Leader Language

Promotional Materials

Purchases from Community-Based Rehabilitation Programs

Records Management Requirements

Bottled Water Requirements