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Department of Technology Approval of IT Activities

Chapter: 1000

Section: 1003

Policy Government Code, Section 11545 establishes the Department of Technology (CDT) and gives CDT general authority over the strategic management and direction of the state’s information technology resources. State Administrative Manual (SAM), Sections 4800 - 5180 constitutes these p ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10-3
Defining an IT Procurement

Chapter: 1000

Section: 1000

Defining an IT Procurement SAM, Section 4819.2 defines information technology as “all computerized and auxiliary automated information handling, including systems design and analysis, conversion of data, computer programming, information storage and retrieval, voice, video, data communications ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10
Consulting Services in IT Procurements

Chapter: 1000

Section: 1008

Occasionally, the state contracts with consultants to assist in the preparation of feasibility studies and/or to make recommendations for the acquisition IT goods and/or services. It is the state’s intention that such consultant assistance and all ensuing recommendations be based on objective, ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10-08
IT Equipment Maintenance

Chapter: 1000

Section: 1009

IT equipment maintenance shall be performed by state personnel when the technical expertise is available and the service can be provided in a timely manner. If maintenance service is performed by private sector individuals or organizations, the services shall be acquired through the competitive bidd ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10-09
IT Goods

Chapter: 1000

Section: 1001

IT Good Examples In accordance with SAM, Section 4819.2 the following are examples of IT Equipment: Central processing units (mainframes) and all related features and peripheral units, including processor storage, console devices, channel devices, etc. Minicomputers, midrange computers, microcom ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10-1
IT Risk Criteria Guidelines and Financial Protection Measures

Chapter: 1000

Section: 1010

The risk evaluation guidelines and financial protection measures have been developed to protect the best interest of the state pursuant to Public Contract Code, Section 12112. These guidelines and protections are effective as of March 19, 2008 and must be applied to all IT goods and/or services soli ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10-10
Reporting IT Projects, Software Licensing Agreements and Amendments to the Legislature

Chapter: 1000

Section: 1011

Pursuant to the Budget Act, certain contracts associated with IT projects, statewide software licensing agreements, and associated amendments must be reported to the Legislature. With some exceptions, reporting must be made prior to entering into a contract or agreement that exceeds specific d ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10-11
Desktop and Mobile Computing Purchases

Chapter: 1000

Section: 1012

Policy CDT delegates authority to acquire desktop and mobile computer goods to departments that (see SAM section 4989-4989.3): Have submitted acceptable Disaster Recovery Plans (DRP) or DRP certifications to CDT, Maintain compliance with all applicable state IT security provisions as defined in S ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10-12
Certification of Compliance with State IT Policies

Chapter: 1000

Section: 1013

Policy Pursuant to State Administrative Manual (SAM), Section 4819.41, a signed Certification of Compliance with IT Policies is required for all IT acquisitions of hardware, software, services and IT Interagency Agreements. A certification is not required for acquisitions less than $5,000.00. Proced ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10-13
IT Services

Chapter: 1000

Section: 1002

IT Personal Services are services that have someone doing IT-related services, e.g., hardware, software, or system maintenance services. IT Consulting Services are services of an advisory nature that provide a recommended course of action or personal expertise (product of the mind). This may include ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10-2
Department of Technology - Technology Letters

Chapter: 1000

Section: 1004

Technology Letters (TL) are issued by Department of Technology (CDT) to disseminate new or changes to existing IT policies, standards, and procedures. Departments should review CDT’s website frequently to stay current on TL notifications. If a department has questions about any of the TLs, con ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10-4
New IT Equipment

Chapter: 1000

Section: 1005

The state will procure new information technology equipment. All equipment must be new and the latest model in current production. Used, shopworn, demonstrator, prototype, or discontinued models are not acceptable. Equipment owned by a state department that is transferred or sold to another state de ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10-5
Low Power Office Computing Policy

Chapter: 1000

Section: 1006

When purchasing IT equipment, departments shall follow the Low Power Office Computing policy outlined in IT Policy Letter (ITPL) 12-3.

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10-6
Productive Use Requirements

Chapter: 1000

Section: 1007

Successful operation of a state program frequently depends upon reliable operation of IT equipment or software. Failure of procured IT products may result in loss of revenue, unnecessary expenditure of funds, idling of state personnel or interruption of services to program recipients. These Producti ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/10/10-7
Purchasing Authority

Chapter: 100

Section: 100

Introduction Statutory authority for purchasing non-information technology (non-IT) goods and information technology (IT) goods and services for State government resides with the Department of General Services (DGS), Procurement Division (PD). The California Department of Technology (CDT) has statut ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/1/1
Purchasing Authority Basics

Chapter: 100

Section: 100.1

Authority to Delegate Purchasing Authority The delegation of purchasing authority for non-IT goods is governed by Public Contract Code (PCC), Sections 10308, 10309, 10331, 10332, 10333, and 10290.1* and 12100 for IT goods and services. Purchasing Authority for transactions with the California Correc ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/1/1-1
Procurement Policies and Procedures

Chapter: 100

Section: 101

Introduction This section is designed to assist department staff involved in developing their department purchasing authority policies and procedures manual. Unless otherwise stated, the information and samples provided should be viewed as tools that can be used to provide broad guidance in the purc ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/1/1-10
Purpose of Department Procurement Policies and Procedures

Chapter: 100

Section: 101.1

Statutory Requirement Public Contract Code (PCC), Sections 10333 and 12100 grants the DGS the authority to delegate purchasing authority to departments based upon certain requirements as discussed in this manual. One critical requirement that best demonstrates a department's understanding of a ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/1/1-11
Characteristics of Good Policies and Procedures

Chapter: 100

Section: 101.2

Goal The overall goal for any policy or procedure document is for the design to be simple, concise, easy to use, and consistent. There is an unlimited amount of "important" items that could be included in a procurement manual. It is up to each department to determine what is most necessa ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/1/1-12
Scope of Purchasing Authority

Chapter: 100

Section: 100.2

Acquisition Methods and Dollar Thresholds Purchasing authority dollar thresholds are tied to acquisition methods. Some acquisition methods are complex and considered high risk while others are not; this is a factor for assigning varied dollar thresholds. The Purchasing Authority Unit (PAU) det ...

https://www.dgs.ca.gov/PD/Resources/SCM/TOC/1/1-2

Search DGS

1 - 20 of 241 Results

Department of Technology Approval of IT Activities

Defining an IT Procurement

Consulting Services in IT Procurements

IT Equipment Maintenance

IT Goods

IT Risk Criteria Guidelines and Financial Protection Measures

Reporting IT Projects, Software Licensing Agreements and Amendments to the Legislature

Desktop and Mobile Computing Purchases

Certification of Compliance with State IT Policies

IT Services

Department of Technology - Technology Letters

New IT Equipment

Low Power Office Computing Policy

Productive Use Requirements

Purchasing Authority

Purchasing Authority Basics

Procurement Policies and Procedures

Purpose of Department Procurement Policies and Procedures

Characteristics of Good Policies and Procedures

Scope of Purchasing Authority